Human Services Board
Human Services Board Chair, Sue Hakes, and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Alison McIntyre, Jan Parish and Linda Waterhouse.
Child Care & Foster Care Licensing Responsibilities
Social Worker Linda Waterhouse gave an overview of the State Licensing Program/Services that she does for Adult Foster Care, Child Foster Care, Child Care, and Child Foster Home. Current caseload in Cook County includes (3) pending relative child foster home applications, (2) adult foster care facilities, and (9) child care licenses.
An aging population, a mini "baby boom" in Cook County, and ever changing licensing and training requirements have resulted in an increase in the licensing workload. This presents a challenge to Cook County's small agency with limited staff resources.
Licensing responsibility was transferred to Waterhouse within the last year and she notes that the work has changed since she did licensing about a decade ago. Waterhouse believes that one reason it is different is because of the growing challenges on families overall.
Board Chair Sue Hakes thanked Waterhouse for stepping up to take on this important work in addition to her responsibilities as a Social Worker.
August Financial Report
Jan Parish, Financial Services & Fiscal Supervisor, presented the August Financial Report noting that the fund balance is down ~$15K from last month. Parish also noted that Out of Home placement costs will be increasing this quarter.
Parish explained that the Financial workers are extremely busy with their regular work and the additional training required for eDocs, MNSure, Child Care and MFIP. Some overtime will be required.
Parish happily reported that the Good Samaritan Fund was recently replenished with a $22K donation from Spirit of the Wilderness.
Director's Report
PHHS Director, Sue Futterer, reported that based on County input, the State has selected UCare to partner with the MN Department of Human Services to offer Health Care in Cook County.
Futterer continues to explore with Carlton County a way in which Cook and Carlton Counties can work together to staff the Child Support Program and Services for Cook County. Carlton County is servicing Cook County cases on a temporary basis.
Futterer reported that (4) interviews were conducted to fill the open Case Aid position and that a decision would be forthcoming very soon.
Futterer reported that the Redesign Project for the Electronic Documents Management System (EDMS) for Child Support continues to move forward.
And, Futterer reminded the Board that enrollment for MNSure--a central health insurance marketplace for Minnesotans--begins in October 2013 with coverage beginning January 2014.
Items for Board Action
The Board approved hiring Andrea DeBoer as an Eligibility Specialist at 40 hours/week. This new position will be reviewed after 2 years.
Jerry Lilja forwarded a motion made by the PHHS Advisory Committee to "recommend that there be no reductions t the proposed 2014 PHHS budget expenditures". The County Board will consider this recommendation seriously when finalizing the 2014 Budget
Carla LaPointe forwarded a second motion made by the PHHS Advisory Committee to "recommend to initiate a No Burn Resolution as outlined from the MPCA and reviewed by the Carlton, Cook, Lake, and St. Louis Counties Community Health Board. This issue will be added to the 9/24/13 County Board agenda for discussion and consideration.
The Board authorized the purchase of (3) Dell desktop PCs to be used for eDOCS EDMS system scanning for a net cost to the County of $1275.
Committee Reports
Committee Reports were made as identified below. If you have questions or want more detail, please feel free to contact Human Services Board Chair, Sue Hakes, or the Board Member reporting:
Arrowhead Economic Opportunity Agency--Sue Hakes reported.
Public Health and Human Services Advisory--Carla LaPointe and Jerry Lilja reported.
Health Care Planning Committee--Bruce Martinson reported.
North Shore Collaborative--Sue Hakes reported.
Bill and Abstracts were approved and the meeting adjourned at 10:05 am.
County Board of Commissioners Meeting
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's meeting. Also present were County Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Support Staff Bev Wolke.
Public Comment
No member of the Public came before the Board today.
Highway Department
The County Board approved a work order for the County to provide winter maintenance services for the Rollins Creek Road. MNDot will pay the County $3000 for this service.
Moving Matters Kick-Off and Walking/Biking Tour
Kristin Dearruda-Wharton invited the County Board to join in the Moving Matters Kick-Off this Thursday, September 19 from 10 am to 6 pm on the Grand Marais Public Library Lawn. Moving Matters is a county-wide project with the main goal of increasing walking and biking throughout Cook County by making our streets and roads safer and more accessible for walking and biking. Jim Oberstar will be present to talk about active living and participate in a Walking/Biking Tour around town. Fun for all ages! Everybody is welcome!
Cook County Community YMCA
As requested by Y Director Emily Marshall, the Board approved the low bid purchase of a Door Access System for (3) doors in the new facility: front entrance, back entrance, school entrance (4-1 with Gamble opposed). Marshall also reported to the Board that she was successful in purchasing used exercise equipment from the Virginia YMCA at a savings estimated to be $20,000.
Wade Cole of ORB was present via SKYPE to discuss the need to add $70K to the contingency fund to cover construction costs for the Y project. County Auditor-Treasurer Braidy Powers restated the complexities of the project and the potential cost of delay. After a lengthy discussion, the Board approved the request 3-2 (Gamble and Doo-Kirk) opposed.
Commissioner Concerns
- Brian Silence reported on the need for new siding/repair on the Hovland Town Hall.
- Commissioner Hakes raised the issue of clarifying the contract between Cook County and Boreal.TV. Commissioners Hakes and Martinson, Tim Scannell and Braidy Powers will work to provide a draft contract for presentation to the parties.
- Commissioners Martinson and Gamble presented their Staffing Analysis of several other counties to be discussed at a later County Board meeting.
Airport Funding
The County Board voted to support moving forward with the Airport runway extension design at a cost not to exceed $451,400 and subject to Board approval on the final contract and costs. Funding for this project comes from Entitlement Funds ($300K) and Highway Department easement payment ($151,400).
Rumble Strips
As requested at last week's Board Meeting, resolution language regarding the Centerline Rumble Strips was prepared by Bob Carter. The County Board passed the proposed resolution with just a minor addition:
The Cook County Board supports its citizens, who are opposed to the Centerline Rumble Strips (CRS) that have been placed on Highway 61 between Grand Marais and the border, in:
a) Working toward a mutually agreeable solution between them, MnDOT and the County Board to substantially reduce or eliminate the negative consequences of the CRS.
b) addition to MnDOT District One Engineer Duane Hill meeting with the County Board on October 8, hosting a public meeting in the near future with MnDOT and stakeholders in Cook County to voice concerns, questions and suggested changes to the CRS.
c) Requesting a moratorium on the installation of any CRS in Cook County without public meetings and input.
Meeting Minutes
A copy of the final meeting minutes will be made available by contacting the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Tuesday, September 17, 2013
Tuesday, September 10, 2013
September 10, 2013 County Board Meeting: Rumble Strips, Preliminary Levy, YMCA Update
County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell (until the break), and Bev Wolke.
Public Comment
Colvill resident Bob Carter came before the County Board representing ~65 (and growing) concerned neighbors to express their concern over the recently installed center line rumble strips on Highway 61 from Grand Marais to Grand Portage. Carter summarized some of the concerns including: safety, quality of life, property values, location of rumble strips, and effect on our Designated Scenic Highway.
Carter also asked the County Board to pass a resolution on the matter which the Board agreed to discuss at their September 17, 2013 Board Meeting. Carter agreed to submit proposed language for Board consideration.
Carter was supported by several members of the public including Jeff Larson who echoed Carter's comments and added that MN Dot has not provided any evidence that center line rumble strips improve safety.
Carter, Larson and the others in attendance were well received by the County Board.
Last week, the County Board hand delivered a letter to MN Dot Commissioner Charles Zelle outlining Cook County's concerns and requesting MN Dot Officials conduct a Public Meeting in Cook County this Fall. Today, the Board appointed Commissioner Martinson to be the County Board lead in resolving this issue for Cook County.
Cook County Community YMCA
Wade Cole, ORB Management, came before the Board to provide a construction update reporting that the project is still on track for completion in 2013. The pool has been dug and is taking shape, locker rooms have been constructed and primed, the gymnasium and the Child Watch and Teen Center (former Jane Mianowski room) should be completed sometime in October.
Cole also gave the Board an update on the Y Construction Budget. At the County Board Meeting on July 9, 2013, Cole requested ~$140,000 be transferred from the Uncommitted One Percent Funds to the YMCA project, in part to cover the State of MN changing its ruling regarding permitting and a fee settlement payment to Meyer Group. At the July 9 meeting, the Board transferred $67,764 of the funds requested. Today, Cole asked for the remaining $70,000 as projected to complete the project. A motion to transfer half ($35,000) failed 2-3 with Martinson and Hakes voting to approve. The Board did not give ORB clear direction on how to proceed under these constraints.
County Highway Department
The Board accepted Maintenance Worker II Bill Bohnen's resignation with regret and authorized County Engineer David Betts to fill the position either from the pool of valid candidates from last Spring or by re-advertising.
The Board approved advertising and receiving bids for winter maintenance on (5) Subordinate Governmental Service Districts (SGSDs): Evergreen Road, Voyageur's Point, Mile O' Pine Road, West Rosebush Lane and Irish Creek.
The Board approved the final pay request of $13,463.66 for the Junco River project. Seventy nine percent of the project was paid for with regular CSAH State Aid funds; the balance was paid by bridge bond monies.
Betts reported that the County Road 7 project is nearly complete. Guard rails, some shoulder work and a "bird bath" area are all part of the punch list for work to be completed. Commissioner Hakes reported that she had several favorable comments regarding the project from District 3 residents.
Law Enforcement
As requested by Sheriff Mark Falk, the Board authorized signing and accepting (2) annual grants: OHV Safety Enforcement Grant and Stone Garden Grant.
Firewise, Auditor-Treasurer Braidy Powers
- A request to re-allocate SRS Title III funds was approved as recommended by the Firewise Committee.
- The Board approved an amendment to the Gunflint Trail Assessment Grant due to the DNR announcing an increase in payment from $10 to $15/assessment.
- The Board approved a grant contract for fuel reduction in the Twin Lakes area.
Truth-in Taxation Meeting
The County Board set its Truth-In-Taxation Meeting for December 3, 2013 at 6:00 pm in the Commissioner's Room. Sue Hakes notified the Board she would not be available on this date prior to Board approval for this date. Hakes will participate by telephone.
2014 Proposed Budget and Levy
The County Board set the 2014 Proposed Levy at 2.9%. The Final Budget and Levy, set in December 2013, can be reduced from 2.9%, but may not be larger than the Proposed Levy. The Board scheduled a Budget Work Session for September 24, 2013 as part of the regularly scheduled Board Meeting.
Outdoor Drinking Fountain
Commissioner Gamble presented information regarding the proposed outdoor drinking fountain to be installed near the tennis courts and baseball field. The Board made a decision to NOT install the drinking fountain as a stand alone near the north tennis courts, but is still considering having it installed on an outside wall of the YMCA. The Board also discussed accessibility issues to the fountain and between the Community Center and the YMCA. Gamble will lead this effort, including obtaining quotes for this work.
Cook County Council on Aging
The Board received a corrected Balance Summary Report for the Cook County Council on Aging. Commissioners Hall and Gamble will work with the Council on Aging Board to have an audit of their financial conducted on a routine basis.
MEETING MINUTES
A copy of the approved minutes for this meeting may be obtained by calling the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County Website. A video of this meeting in its entirety may be viewed at Boreal.TV
Public Comment
Colvill resident Bob Carter came before the County Board representing ~65 (and growing) concerned neighbors to express their concern over the recently installed center line rumble strips on Highway 61 from Grand Marais to Grand Portage. Carter summarized some of the concerns including: safety, quality of life, property values, location of rumble strips, and effect on our Designated Scenic Highway.
Carter also asked the County Board to pass a resolution on the matter which the Board agreed to discuss at their September 17, 2013 Board Meeting. Carter agreed to submit proposed language for Board consideration.
Carter was supported by several members of the public including Jeff Larson who echoed Carter's comments and added that MN Dot has not provided any evidence that center line rumble strips improve safety.
Carter, Larson and the others in attendance were well received by the County Board.
Last week, the County Board hand delivered a letter to MN Dot Commissioner Charles Zelle outlining Cook County's concerns and requesting MN Dot Officials conduct a Public Meeting in Cook County this Fall. Today, the Board appointed Commissioner Martinson to be the County Board lead in resolving this issue for Cook County.
Cook County Community YMCA
Wade Cole, ORB Management, came before the Board to provide a construction update reporting that the project is still on track for completion in 2013. The pool has been dug and is taking shape, locker rooms have been constructed and primed, the gymnasium and the Child Watch and Teen Center (former Jane Mianowski room) should be completed sometime in October.
Cole also gave the Board an update on the Y Construction Budget. At the County Board Meeting on July 9, 2013, Cole requested ~$140,000 be transferred from the Uncommitted One Percent Funds to the YMCA project, in part to cover the State of MN changing its ruling regarding permitting and a fee settlement payment to Meyer Group. At the July 9 meeting, the Board transferred $67,764 of the funds requested. Today, Cole asked for the remaining $70,000 as projected to complete the project. A motion to transfer half ($35,000) failed 2-3 with Martinson and Hakes voting to approve. The Board did not give ORB clear direction on how to proceed under these constraints.
County Highway Department
The Board accepted Maintenance Worker II Bill Bohnen's resignation with regret and authorized County Engineer David Betts to fill the position either from the pool of valid candidates from last Spring or by re-advertising.
The Board approved advertising and receiving bids for winter maintenance on (5) Subordinate Governmental Service Districts (SGSDs): Evergreen Road, Voyageur's Point, Mile O' Pine Road, West Rosebush Lane and Irish Creek.
The Board approved the final pay request of $13,463.66 for the Junco River project. Seventy nine percent of the project was paid for with regular CSAH State Aid funds; the balance was paid by bridge bond monies.
Betts reported that the County Road 7 project is nearly complete. Guard rails, some shoulder work and a "bird bath" area are all part of the punch list for work to be completed. Commissioner Hakes reported that she had several favorable comments regarding the project from District 3 residents.
Law Enforcement
As requested by Sheriff Mark Falk, the Board authorized signing and accepting (2) annual grants: OHV Safety Enforcement Grant and Stone Garden Grant.
Firewise, Auditor-Treasurer Braidy Powers
- A request to re-allocate SRS Title III funds was approved as recommended by the Firewise Committee.
- The Board approved an amendment to the Gunflint Trail Assessment Grant due to the DNR announcing an increase in payment from $10 to $15/assessment.
- The Board approved a grant contract for fuel reduction in the Twin Lakes area.
Truth-in Taxation Meeting
The County Board set its Truth-In-Taxation Meeting for December 3, 2013 at 6:00 pm in the Commissioner's Room. Sue Hakes notified the Board she would not be available on this date prior to Board approval for this date. Hakes will participate by telephone.
2014 Proposed Budget and Levy
The County Board set the 2014 Proposed Levy at 2.9%. The Final Budget and Levy, set in December 2013, can be reduced from 2.9%, but may not be larger than the Proposed Levy. The Board scheduled a Budget Work Session for September 24, 2013 as part of the regularly scheduled Board Meeting.
Outdoor Drinking Fountain
Commissioner Gamble presented information regarding the proposed outdoor drinking fountain to be installed near the tennis courts and baseball field. The Board made a decision to NOT install the drinking fountain as a stand alone near the north tennis courts, but is still considering having it installed on an outside wall of the YMCA. The Board also discussed accessibility issues to the fountain and between the Community Center and the YMCA. Gamble will lead this effort, including obtaining quotes for this work.
Cook County Council on Aging
The Board received a corrected Balance Summary Report for the Cook County Council on Aging. Commissioners Hall and Gamble will work with the Council on Aging Board to have an audit of their financial conducted on a routine basis.
MEETING MINUTES
A copy of the approved minutes for this meeting may be obtained by calling the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County Website. A video of this meeting in its entirety may be viewed at Boreal.TV
Tuesday, August 27, 2013
August 27 County Board Meeting: Broadband Building, SSTS Ordinance Public Hearing, County Administrator Hiring Process, Rumble Strips
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were Auditor-Treasurer Braidy Powers and Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Tuesday, August 20, 2013
8/20/13 Human Services and County Board Meetings: GO Team Public Meetings, Capital Purchases, Board Process Training
Cook County Human Services Board
Board Chair Sue Hakes and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all in attendance at today's Human Services Board meeting. Also present were Public Health and Human Services (PHHS) Director Sue Futterer, Income Maintenance & Fiscal Supervisor Jan Parish, and Case Aid/Office Support Allison McIntyre were also present. Sue Futterer introduced Jennifer Friest, the recently hired Eligibility Worker.
Committee Reports
The following committee reports were given. For further information and more detail, contact the County Board representative on that committee.
Arrowhead Health Alliance - Sue Hakes
Arrowhead Regional Corrections - Jan Hall and Garry Gamble
Community Health Board - Jan Hall
Health Care Planning Committee - Bruce Martinson
Wilderness Chemical Dependency Outpatient Treatment Program Update
Licensed Alcohol and Drug Counselor (LACD), Greg Barnier, came before the Human Services Board to present the work being done in the Wilderness CD Outpatient Treatment Program by himself and Lori Hommerding, ADC. Barnier provided statistics of the Cook County program participants compared to the State participants, it was interesting. Barnier also answered questions about the primary substance of abuse (alcohol), as well as use of other drugs including marijuana, hashish, opiates, synthetics, methamphetamine, and heroin. Over the past 5 years, the Wilderness Outpatient Treatment Program is seeing an increase in clients, as well as a steady increase of female clients.
Alcohol and drug addiction has been identified by the Community Health Board as a top concern for Cook County. The work being done by the patients and staff in this program is truly making a difference in people's lives.
July Financial Report
Income Maintenance and Fiscal Supervisor, Jan Parish gave the July Financial Report noting that the current fund balance is down to $662,305, but should be back to ~$800,000 by year end.
Director's Report, Sue Futterer
As requested by the County Board, Sue Futterer and Jan Parish provided a list of potential cuts should their budget be reduced by 5%. The proposed cuts were painful to even consider as they negatively impact children, families and seniors. In addition, cutting programs in mental health and home care is more likely to increase overall costs as opposed to reduce costs. It is my personal recommendation and sincere hope that the County Board find the majority of the necessary budget cuts elsewhere.
Futterer presented the MN Department of Human Services Waiver Review Initiative. The primary goal of this Initiative is to assure compliance by lead agencies (Counties, Tribes, Managed Care Organizations) in the administration of Minnesota's Home and Community-Based Service programs. Cook County's strengths included compliance with Federal and State requirements, case manager relationships with waiver participants and families, client-centered/friendly care and strong connections between other service providers. Some corrective actions were required and have already been done by PHHS staff. Overall, the report was extremely favorable.
Futterer advised the Board of the impact to the In Home Support Program resulting from 245D Legislation. Currently, the County provides training and insurance for In Home Support, as well as identifying clients in need of these services.
Futterer made the Board aware of the upcoming submission of the 2014-15 Biennial Service Agreement for the Minnesota Family Investment Program.
Futterer gave the Board an update on the Region 3 Redesign efforts for Child Support Electronic Document Management System (EDMS).
Board Action
The Board approved a Purchase of Service Agreement between Cook County and AEOA for Home Delivered Meals (Meals on Wheels) through 2013.
The Board approved a Purchase of Service Agreement between Cook County and Hill Haven for Adult Foster Care through 2013.
The Board approved the PHHS abstracts and bills.
Cook County Board of Commissioners
County Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Office of Planning and Zoning (OPZ)
The Board authorized the purchase of one used semi trailer for $4500 (to replace an older non DOT certified trailer) as requested by OPZ Director and Solid Waste Officer, Tim Nelson. This capital purchase was planned and is in the 2013 Budget.
Information Systems
The Board authorized the purchase of (14) PCs and (3) laptops as part of the long term life cycle management for IT equipment. The PCs being replaced are between 4-8 years old. Total cost of this purchase is $17,004.91; State pricing was used.
Building Maintenance
Maintenance Director Brian Silence requested new carpet for the Assessor's Office. After the remodel, there are gaps in the carpeting. The Board directed Silence to wait until he knows what other spaces may need new carpet/carpet repair and then get quotes. No decision was made on carpet repair/replacement.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Claims.
- Powers asked the Board about attendance at the December AMC Conference so that reservations may be made. The Conference fills up fast.
Cook County Community YMCA
Local Y Director Emily Marshall came before the Board for approval to purchase the Analog Camera System and VoIP Phone System for the new Y facility. These purchases are part of the approved $300,000 FF&E (Furniture, Fixtures and Equipment) budget. The Board approved these purchases (4-1 Gamble opposed) and discussed what the approval process for FF&E should be.
Wade Cole of ORB Management updated the Board on the progress being made in obtaining the contract, bond, contract drawings and material orders from KBB. He also informed the Board on progress being made with KJohnson to resolve and repair problems with the ice rink slab.
GO COOK COUNTY!
Commissioner Hakes asked the County Board to participate in the upcoming Public Meetings held by the GO Cook County Team that has been working over the past year to find ways to improve the local economy. Hakes reported that the centerpiece of the work has been around 100 personal interviews with local businesses, as well as an on line survey in which 400 county residents participated. The next important step is obtaining Public feedback on the survey results and analysis. Meetings are scheduled as follows:
Wed 9/4 1:00 pm Schaap Community Center (Gunflint mid-trail Fire Hall)
Wed 9/4 7:00 pm St. John's Catholic Church in Grand Marais
Thur 9/5 1:00 pm Grand Portage Community Building in Grand Portage
Thur 9/5 7:00 pm Birch Grove Community Center in Tofte
ALL ARE WELCOME & ENCOURAGED TO PARTICIPATE in these meetings! For more information go to: www.gocookcounty.blogspot.com
County Board Process Training
In an effort to be more effective as a County Board Commissioner Hakes suggested the County Board seek training about Robert's Rules of Order, Public Hearings, Open Meeting Law, etc. A motion was made and passed to ask County Attorney Tim Scannell to investigate getting some training from MCIT.
Tennis Courts
On behalf of the County Board, Commissioner Bruce Martinson sent a letter requesting the Public Utilities Commission (PUC) waive facility and hookup fees for water (and sewer if necessary) with the installation of a water fountain. Although the water fountain will be located near the tennis courts, it may be used by any/all players and spectators of baseball, soccer, softball, etc. Garry Gamble will represent the County at tomorrow's PUC meeting when the request will be discussed.
County Personnel Classification System
The MAT Team (County Department Heads) passed a unanimous motion at their August 12 meeting to recommend the County Board direct the new County Administrator to prioritize the research, review, and implementation of a new job classification system. The County Board supports this.
Meeting Minutes
A copy of the final meeting minutes may be obtained by contacting Auditor's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting may be viewed by going to Boreal.TV.
Board Chair Sue Hakes and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all in attendance at today's Human Services Board meeting. Also present were Public Health and Human Services (PHHS) Director Sue Futterer, Income Maintenance & Fiscal Supervisor Jan Parish, and Case Aid/Office Support Allison McIntyre were also present. Sue Futterer introduced Jennifer Friest, the recently hired Eligibility Worker.
Committee Reports
The following committee reports were given. For further information and more detail, contact the County Board representative on that committee.
Arrowhead Health Alliance - Sue Hakes
Arrowhead Regional Corrections - Jan Hall and Garry Gamble
Community Health Board - Jan Hall
Health Care Planning Committee - Bruce Martinson
Wilderness Chemical Dependency Outpatient Treatment Program Update
Licensed Alcohol and Drug Counselor (LACD), Greg Barnier, came before the Human Services Board to present the work being done in the Wilderness CD Outpatient Treatment Program by himself and Lori Hommerding, ADC. Barnier provided statistics of the Cook County program participants compared to the State participants, it was interesting. Barnier also answered questions about the primary substance of abuse (alcohol), as well as use of other drugs including marijuana, hashish, opiates, synthetics, methamphetamine, and heroin. Over the past 5 years, the Wilderness Outpatient Treatment Program is seeing an increase in clients, as well as a steady increase of female clients.
Alcohol and drug addiction has been identified by the Community Health Board as a top concern for Cook County. The work being done by the patients and staff in this program is truly making a difference in people's lives.
July Financial Report
Income Maintenance and Fiscal Supervisor, Jan Parish gave the July Financial Report noting that the current fund balance is down to $662,305, but should be back to ~$800,000 by year end.
Director's Report, Sue Futterer
As requested by the County Board, Sue Futterer and Jan Parish provided a list of potential cuts should their budget be reduced by 5%. The proposed cuts were painful to even consider as they negatively impact children, families and seniors. In addition, cutting programs in mental health and home care is more likely to increase overall costs as opposed to reduce costs. It is my personal recommendation and sincere hope that the County Board find the majority of the necessary budget cuts elsewhere.
Futterer presented the MN Department of Human Services Waiver Review Initiative. The primary goal of this Initiative is to assure compliance by lead agencies (Counties, Tribes, Managed Care Organizations) in the administration of Minnesota's Home and Community-Based Service programs. Cook County's strengths included compliance with Federal and State requirements, case manager relationships with waiver participants and families, client-centered/friendly care and strong connections between other service providers. Some corrective actions were required and have already been done by PHHS staff. Overall, the report was extremely favorable.
Futterer advised the Board of the impact to the In Home Support Program resulting from 245D Legislation. Currently, the County provides training and insurance for In Home Support, as well as identifying clients in need of these services.
Futterer made the Board aware of the upcoming submission of the 2014-15 Biennial Service Agreement for the Minnesota Family Investment Program.
Futterer gave the Board an update on the Region 3 Redesign efforts for Child Support Electronic Document Management System (EDMS).
Board Action
The Board approved a Purchase of Service Agreement between Cook County and AEOA for Home Delivered Meals (Meals on Wheels) through 2013.
The Board approved a Purchase of Service Agreement between Cook County and Hill Haven for Adult Foster Care through 2013.
The Board approved the PHHS abstracts and bills.
Cook County Board of Commissioners
County Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Office of Planning and Zoning (OPZ)
The Board authorized the purchase of one used semi trailer for $4500 (to replace an older non DOT certified trailer) as requested by OPZ Director and Solid Waste Officer, Tim Nelson. This capital purchase was planned and is in the 2013 Budget.
Information Systems
The Board authorized the purchase of (14) PCs and (3) laptops as part of the long term life cycle management for IT equipment. The PCs being replaced are between 4-8 years old. Total cost of this purchase is $17,004.91; State pricing was used.
Building Maintenance
Maintenance Director Brian Silence requested new carpet for the Assessor's Office. After the remodel, there are gaps in the carpeting. The Board directed Silence to wait until he knows what other spaces may need new carpet/carpet repair and then get quotes. No decision was made on carpet repair/replacement.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Claims.
- Powers asked the Board about attendance at the December AMC Conference so that reservations may be made. The Conference fills up fast.
Cook County Community YMCA
Local Y Director Emily Marshall came before the Board for approval to purchase the Analog Camera System and VoIP Phone System for the new Y facility. These purchases are part of the approved $300,000 FF&E (Furniture, Fixtures and Equipment) budget. The Board approved these purchases (4-1 Gamble opposed) and discussed what the approval process for FF&E should be.
Wade Cole of ORB Management updated the Board on the progress being made in obtaining the contract, bond, contract drawings and material orders from KBB. He also informed the Board on progress being made with KJohnson to resolve and repair problems with the ice rink slab.
GO COOK COUNTY!
Commissioner Hakes asked the County Board to participate in the upcoming Public Meetings held by the GO Cook County Team that has been working over the past year to find ways to improve the local economy. Hakes reported that the centerpiece of the work has been around 100 personal interviews with local businesses, as well as an on line survey in which 400 county residents participated. The next important step is obtaining Public feedback on the survey results and analysis. Meetings are scheduled as follows:
Wed 9/4 1:00 pm Schaap Community Center (Gunflint mid-trail Fire Hall)
Wed 9/4 7:00 pm St. John's Catholic Church in Grand Marais
Thur 9/5 1:00 pm Grand Portage Community Building in Grand Portage
Thur 9/5 7:00 pm Birch Grove Community Center in Tofte
ALL ARE WELCOME & ENCOURAGED TO PARTICIPATE in these meetings! For more information go to: www.gocookcounty.blogspot.com
County Board Process Training
In an effort to be more effective as a County Board Commissioner Hakes suggested the County Board seek training about Robert's Rules of Order, Public Hearings, Open Meeting Law, etc. A motion was made and passed to ask County Attorney Tim Scannell to investigate getting some training from MCIT.
Tennis Courts
On behalf of the County Board, Commissioner Bruce Martinson sent a letter requesting the Public Utilities Commission (PUC) waive facility and hookup fees for water (and sewer if necessary) with the installation of a water fountain. Although the water fountain will be located near the tennis courts, it may be used by any/all players and spectators of baseball, soccer, softball, etc. Garry Gamble will represent the County at tomorrow's PUC meeting when the request will be discussed.
County Personnel Classification System
The MAT Team (County Department Heads) passed a unanimous motion at their August 12 meeting to recommend the County Board direct the new County Administrator to prioritize the research, review, and implementation of a new job classification system. The County Board supports this.
Meeting Minutes
A copy of the final meeting minutes may be obtained by contacting Auditor's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting may be viewed by going to Boreal.TV.
Friday, August 16, 2013
Cook County News Herald Correction
In today's Cook County News Herald article entitled "County board moving closer to finding administrator", Reporter Jane Howard inaccurately reported my words and my intentions:
Howard reported "Commissioner Sue Hakes said she wanted to see all 36 resumes because she was curious and because she wanted the board to be able to throw out any applicants they might know and have disqualifying information about."
This is 180 degrees opposite of what I actually said:
I said "Personally, I'm going to weigh heavily on what you (David Unmacht) determine to be the top 11 or so that go into the matrix. However, I'd like to see all 36 just on the outside chance that there is someone out there that one of us knows that doesn't, for some reason, make the cut and we have different information about that person."
Ms. Howard's rewording was exactly the opposite of what I said resulting in a gross mischaracterizing of my statement. For accurate information about the County Board's discussion on any issue, view the video at Boreal.TV.
When any newspaper paraphrases something said in a public meeting--as opposed to quoting the speaker as indicated by quotation marks--please take it with the grain of salt and investigate further.
I appreciate greatly that 36 people took the time to apply for the job of Cook County Administrator. My actions at the Board meeting were to ensure that each and every one of those candidates gets every consideration they deserve and that nobody is overlooked.
Howard reported "Commissioner Sue Hakes said she wanted to see all 36 resumes because she was curious and because she wanted the board to be able to throw out any applicants they might know and have disqualifying information about."
This is 180 degrees opposite of what I actually said:
I said "Personally, I'm going to weigh heavily on what you (David Unmacht) determine to be the top 11 or so that go into the matrix. However, I'd like to see all 36 just on the outside chance that there is someone out there that one of us knows that doesn't, for some reason, make the cut and we have different information about that person."
Ms. Howard's rewording was exactly the opposite of what I said resulting in a gross mischaracterizing of my statement. For accurate information about the County Board's discussion on any issue, view the video at Boreal.TV.
When any newspaper paraphrases something said in a public meeting--as opposed to quoting the speaker as indicated by quotation marks--please take it with the grain of salt and investigate further.
I appreciate greatly that 36 people took the time to apply for the job of Cook County Administrator. My actions at the Board meeting were to ensure that each and every one of those candidates gets every consideration they deserve and that nobody is overlooked.
Tuesday, August 13, 2013
8/13/13 County Board Meeting: More Budgets, County Administrator Recruitment, Highway Department Annual Report
Board Chair Jan Hall and Commissioners Doo-Kirk, Gamble, Hakes and Martinson were present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Meeting minutes for this meeting may be obtained by contacting the County Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Me
Tuesday, July 23, 2013
July 23 Cook County Board Meeting: Interim Use Permits, Wheelage Tax, Revolving Loan Fund
Today's County Board Meeting started a few minutes late due to a Fire Drill just before 8:30 am.
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
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