Cook County Board of Commissioners Meeting for April 8: Tower Lighting, Kelly Hill's Road, VeteranTransportation

Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting.  Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Jeanne Smith, and Administrative Support Bev Wolke.

Public Comment
Representing herself, Deb Benedict came before the County Board to express her concern about the white strobe light planned for the 350' tower north of Grand Marais. Rena Rogers, IS Director, explained that this decision was made by the Communications Committee based on cost, risk mitigation, and impact to the community.  Rogers reported that a low scatter LED light has been specified.  An alternative to the lighting would be to paint the tower in a candystripe fashion with alternating red and white paint. The County Board will consider Benedict's request, but need more information on the pros and cons of both alternatives.

Community Center
Community Center Director, Diane Booth, came before Board with a revision of the Community Center Board of Trustees By-Laws.  The Commissioners had several questions regarding the revisions and will forward them to Jay Kieft for compilation. Booth will incorporate changes as appropriate and re-present to the Board.

Booth presented the Board with the recently updated Community Center Fee Schedule.

Highway Department
The County Board approved the purchase of a Cyclone DP48 Sand Blast Cabinet for $1725 plus freight.  This purchase is in the 2014 Highway Department budget.

The Board authorized the Highway Department to advertise for bids for a) aggregate stockpile, b) liquid calcium chloride, and c) summer road maintenance bids for Evergreen Road, Voyageur's Point Road, Mile O'Pine Road, West Rosebush Lane, and Rosebush Hill.

The Board authorized awarding (2) service contract bids for geotechnical borings and evaluation to Braun Intertec Corporation based on low bid.

The Board authorized the Highway Department to solicit proposals for design of the CR46 Bridge.  It is anticipated that State Local Bridge Replacement Bonds will be used to pay for the bridge replacement.

New Director Information System and Communications
Rena Rogers, recently hired Information Systems and Communications director, came before the Board to share initial observations of her new position.  Rogers shared that she has felt very welcome by the Board and county employees.  She talked about her vision to make County business more effective both internally and externally.

Land Use Guide Plan Steering Committee
Office of Planning and Zoning (OPZ) Director, Tim Nelson presented the Land Use Guide Plan Update Committee recommendations for reviewing the existing Land Use plan, identifying issues, and updating the Land Use Guide Plan.  The county will contract with Consultant John Powers to lead the process which will include opportunities for public input, including (2) public meetings.

Mark Sandbo request
Mark Sandbo came before the Board requesting a letter of support for him to continue serving on the Governor's Council on Minnesota's Lake Superior Coastal Program.  The Board agreed to provide the letter as requested.

Kelly's Hill Road
At the request of the County Attorney's office, Baiers Heeren reviewed correspondence from Kelly's Hill Road Maintenance Association (KHRMA), applicable statutes and real estate record relating to Kelly's Hill Road.  Heeren reported that there is no record evidence that establishes Kelly's Hill Road as a Town Road or subsequently as a county road or highway.  Jeff Wenz of KHRMA expressed surprise and disappointment at this finding and will need some time to review the written opinion provided by Heeren.

National Crime Victim's Rights Week
The Board approved Jeanne Smith's request to create an informational display in the Courthouse lobby during National Crime Victims' Rights Week.

Assessor's Office
County Assessor, Betty Schulz, provided a progress report on the Assessor Office's work in their quintile property review as required by the State.  This past year, 2660 reviews have been completed including north Hovland, Grand Marais, new construction and land.   Commissioners Doo-Kirk, Martinson and Gamble complimented them on their work.

Superior National Golf Course Bonding
The Board discussed pros and cons for creating an abatement of property taxes for certain Lutsen area properties and pledging that revenue for payment of financing a portion of the Superior National Golf Course renovation.  Commissioner Hakes raised multiple concerns, most notably the risk in this proposal.  No action was taken, but Commissioner Doo-Kirk requested that all questions regarding this matter be forwarded to her in writing to be delivered to the EDA.

Veteran's Transportation Services
Commissioner Hakes reported on a meeting she attended with VSO Clarence Everson and VSO Pat Strand to discuss transportation for Veteran's from remote rural areas in northeastern MN to Vet medical facilities in Minneapolis.  Hakes reported that Reggie Worlds, MN DVA Deputy Commissioner, is securing $200,000 in funding to purchase (1) bus and (2) vans.  Subsequent planning meetings will be held to determine routes, schedules, van locations, and other details necessary to provide this service.  This is good news for northeastern MN veterans!  Stay tuned for more information.

Spring 2014 Declarations for Spearing
The Board discussed the 2014 Declaration for Spearing in the 1854 ceded territory. The Fond du Lac Band of Lake Superior Chippewa has worked with the State of MN to develop a list of lakes authorized by the Band for spearing walleye.  Cook County lakes include Ball Club, Caribou, Cascade, Elbow, Fourmile, Pike, Tait and Tom. The Bois Forte and Grand Portage bands will not spear walleyes in the 1854 treaty area.

Road Maintenance Funds for Superior National Forest
The Board passed a motion requesting the USFS properly maintain the roads within its jurisdiction and increase future dollars budgeted for road maintenance within the Superior National Forest.  Well maintained USFS roads are important to tourists, local residents, loggers and firefighters.

Meeting Minutes
Official meeting minutes for today may be accessed by going to the Cook County website or by calling the County Administrator's Office at 218-387-3602.  A video of this meeting may be viewed by going to Boreal.TV.

January 28 County Board Meeting: Bill Bally's Blacksmith Shop, Zip Line Project, Biomass Project Q&A, YMCA Budget

Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting.  Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.

Public Comment 
No member of the public opted to come before the County Board.

Centerline of County Road No. 97
Molly Hicken, supported by Highway Engineer David Betts, requested County Board consent to the Pouliot and Bazzett Trust Joint Petition for Examiner's Directive. With a 33 foot easement reserved on the Pouliot and Bazzett Trust properties for the County, the County Board approved the request.

Move MN Project
The Board approved a resolution (4-1 Hall opposed) supporting the Move MN Campaign, a state-wide comprehensive transportation funding package to address Minnesota's $50 billion transportation deficit.

AEOA Lease Agreement for 2014
At the request of Diane Booth, Community Center/Extension Director, the Board approved the AEOA Lease Agreement for 2014.  AEOA has leased space in the Community Center since April 2013; their office is currently open 4 days a week.

Gypsy Moth Public Hearing
The MN Department of Agriculture asked the County to reschedule the Gypsy Moth Public Hearing to February 25, 2014 at 10 a.m. in the Commissioner's Room.  This request was approved.  The State will publish notice of the hearing.

John Peterson, Financial Coordinator
With regret, the County Board accepted the resignation of Financial Coordinator, John Peterson.  After 11 years of County service, Peterson will retire as of April 4, 2014.  He will be missed.  The Board also approved the hiring process to fill the position vacated by Peterson.

Budget Review
The Board accepted the Fourth Quarter 2013 budget review for the General Fund as presented by Braidy Powers.  Powers noted that revenues exceeded expenses by $168,997 for 2013.  This amount is subject to year end audit adjustments.  It is anticipated that ~$168,997 will be added to the general fund.

Bally Blacksmith Shop
Cook County Historical Society (CCHS) Director, Carrie McHugh, reported that the Historical Society has received two grants and many donations for the Bally Blacksmith Shop project.  The first is a Legacy Grant from the MN Historical Society to hire staff to sort and catalog the contents of property.  The second is a $20,000 IRRRB grant to do stabilization work on the 1911 original Bally Blacksmith building.  The CCHS will match this grant with donations funds.

Board and Committee Assignments
-  Stan Tull was appointed to the Water Planning Committee as recommended by Water Plan Coordinator, Ilena Berg
-  Commissioner Doo-Kirk was appointed as the primary Board liaison to the Moving Matters Committee.  Commissioner Gamble was appointed alternate.

Miscellaneous
At the request of the Cook County/Grand Marais Economic Development Authority, the County approved the Arrowhead Economic Opportunity Authority (AEOA) to administer the DEED Small Cities Grant should Cook County be successful in receiving it.

The Board authorized Paul Harvey, Chair of the Cook County Broadband Commission, to attend the Blandin Conference "Border to Border: A Call to Action" on February 4-5 in St. Paul.  The County will reimburse fees and travel expenses at the County per diem level.  The Broadband Commission is working to fill some of the gap left by Danna MacKenzie when she accepted a job as Executive Director of the Governor's newly created State Office of Broadband Development.  The County is currently interviewing to replace MacKenzie as IT Director for the County.

On behalf of the County Board, Jay Kieft will ask Rowan Watkins to attend the Grand Marais Planning Commission public hearing regarding the County's request for a variance to erect a 130' tall communication tower at the Law Enforcement Center.

The County Board approved a motion requesting the MN Legislature appropriate $1.7 million in the bonding bill during the coming legislative session for the construction of the Gitch-Gami Trail from the Cutface wayside rest to Grand Marais.

Commissioner Hakes reported that the Cook County Community YMCA has over 1000 individual members and will be providing 5 full-time positions with benefits (plus several part-time positions).  January revenues have exceeded the projections, but expenses are not tallied yet.  Hakes said the YMCA Board is very optimistic about the financial projections, but cautioned against making early projections.  Hakes also reported that the the building is functioning extremely well, and that the County and YMCA continue working to resolve a few building issues that remain, including locker room floor drainage and the sauna controls.

Superior Zip Line Revolving Loan
Assistant County Attorney Molly Hicken notified Matt Geretschlaeger and his attorney, Baiers Heeren, that Mr. Geretschlaeger did not meet the requirements necessary for the County to authorize a draw down of the $250,000 loan that was approved by the County Board (4-1 Hakes opposed) on July 23, 2013. As a result, the Cook County Revolving Loan granted to Geretschlaeger for his Superior Zipline project is voided.

Biomass Project Q&A
Mark Spurr, FVB Energy, supported by George Wilkes and Paul Nelson of Cook County Local Energy Project (CCLEP) answered County Board questions and discussed the Biomass Project for approximately 90 minutes.  The Biomass project has been supported in part with One Percent Local Sales Tax funds.  The Grand Marais PUC is exploring the possibility of owning and operating a Biomass Facility in Grand Marais.

Meeting Minutes
Meeting minutes for the January 28 and the January 21, 2014 County Board Meetings will be made available on the Cook County website after they are approved.  A copy may also be obtained by contacting the County Administrator's Office at 387-3602.  A video of these meetings in their entirety may be viewed at Boreal.TV.

Human Services and County Board Meetings: PHHS Staffing, Moving Matters, 0% Levy Increase and Welcome County Administrator Jay Kieft!

Human Services Board Meeting

Human Services Board Chair, Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja, and Bruce Martinson were all present for today's meeting.  Also present were County Administrator Jay Kieft, PHHS Director Sue Futterer, Fiscal Supervisor Jan Parish, Social Worker Supervisor Grace Bushard, Social Worker Jennifer Rue and Alison McIntyre Case Aid/Office Support.

Inpatient Treatment - Jennifer Rue, Social Worker

Jennifer Rue came before the Human Services Board to talk about her work in Inpatient Chemical Dependency Case Management.  The target population for this program is youth and adults struggling with chemical health requiring inpatient treatment.  Referrals for this program generally come from Probation or self-referrals. 

Rue noted that her caseload for this program has been increasing greatly.  At the beginning of 2013, one or two clients received in-patient treatment.  In November and December of this year, that number has increased to one or two per week.

Rue also shared the state-level initiative for treatment centers to focus on the dual diagnosis approach to chemical dependency treatment because so many people dealing with chemical dependency also deal with other physical, spiritual or mental health issues.  It is most effective to treat chemical dependency and other health issues at the same time as they are so interconnected.

Rue's work and the services she provides are clearly making a positive difference in the lives of individuals and families struggling with chemical dependency issues.   

November Financial Report - Jan Parish, Fiscal Supervisor

Jan Parish provide the November Financial Report, noting that the PHHS cash balance has grown to a healthier amount of $705,000.  Parish also provided information regarding the Consolidated Chemical Dependency Treatment fund used to cover inpatient chemical treatment costs for people without health insurance to cover these costs.

Parish provided the Board with a MN Department of Human Services quality assurance review on the Cook County Supplemental Nutrition Assistance Program (SNAP).  Cook County's performance is fairly consistent with statewide performance.

Director's Report - Sue Futterer, Director

Sue Futterer gave the Board a Staffing Update and recommendations for filling open positions and the Board approved the following actions:

-  Alison McIntyre advanced from Office Support/Case Aid to Eligibility Specialist at 37.5 hours/week effective 12/30/13.  

- Talbrey Benson-Goupil was hired to fill the Office Support/Case Aid position at 37.5 hours/week.

-  An In Home Support Coordinator and MN Choices Certified Assessor position at 20 hours/week was authorized.

Futterer reported on the Wilderness Outpatient Treatment Program progress toward moving to Electronic Health Records as required by the State to be in place on/before 1/1/2015.  Futterer explained that this is an expensive and an important decision, so much thought and study are going into the decision.

Futterer also reported that a Statement of Work for Child Support EDMS has been created and the Region 3 Redesign collaborative effort is moving forward.

Other Items for Board Action 

-  The 2014 MN Department of Health Assurance and Agreements for the Local Public Health Act Title V, MCH Block Grant and TANF Family Home Visiting was approved.

- The Board approved an agreement between Cook and Carlton Counties for the provision of Child Support Services for Cook County.  Under this agreement, Carlton PHHS will provide child support officers, enforcement aids, and child support programmatic supervision to Cook County for the 13 month period of 12/1/13 through 12/31/14.  

-  The Board authorized a contract for services between Cook County and Financial Worker Mark Wittrock, for Income Maintenance Services from January 29, 2014 through April 30, 2014.

-  The Board accepted donations in the amount of $8500 to PHHS.  These gifts were given by area churches, individuals and one organization.  These funds may be used at the discretion of PHHS to meet client needs when no other funding is available.

-  The Board authorized the appointment of Cecelia Bloomquist to replace Matt Webb on the PHHS Advisory Committee.

Committee Reports  

Garry Gamble reported that Arrowhead Regional Corrections continues to move forward with a 2-year remodel of NERC that is slated to be finished by 12/31/2015.

Jan Hall reported on the Community Health Board noting that the CHB is looking for an interim director to replace Julie Myrhe as the Director.

Bruce Martinson reported that Cook County Community YMCA Director, Emily Marshall, was present at the Health Care Planning Committee meeting last week to discuss the YMCA and ways to collaborate.

Jerry Lilja provided a briefing paper entitled "The State of Early Learning in Minnesota" from the Early Learning Council.  Patty Nordahl of Cook County's PHHS Advisory Committee, serves on the Governor's Early Learning Council.  

County Board Meeting

It was a pleasure to welcome County Administrator Jay Kieft to the Board Meeting today!

County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting.  Also present were County Auditor Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.  

Public Comment

Cook County News Herald reporter, Jane Howard, announced she has accepted a position with the Mille Lacs Band of Ojibwe as a psychologist and is moving to Onamia.  The Board wished Howard well in her new venture.

USFS Land Exchange

The Board authorized an extension of the collection agreement between the USFS and Cook County for the current land exchange.  The purpose of this modification, as presented by Assessor/Land Commissioner Betty Schultz, is to extend the expiration date of the agreement to December 31, 2014 to allow additional time for completion of the appraisal of lands in the exchange.

Highway Department  

The Board approved (3) requests as presented by Highway Engineer David Betts:

-  With the assistance of Congressman Chip Cravaack, Cook County was able to obtain a release of the reversionary clause that had prohibited the purchase of land needed for construction on CSAH 8.  The County Board finalized this by approving the dedication of this easement and the $163,100 payment to the Cook County Airport.

-  Final inspection of the CSAH 8 Reconstruction Phase 2 has been performed and the work satisfactorily completed.  The Board accepted the project and authorized final payment in the amount of $62,764.88 to Ulland Brothers.

-  The 2014 John Beargrease Sled Dog Marathon is scheduled for January 26-29.  The Board approved the permit application for this event.

Crime Victim/Witness Coordinator  

The Cook County Attorney's office has been functioning without the benefit of a Crime Victim/Witness Coordinator since approximately October 16 when Jeanne Smith began fulfilling the duties of Assistant Cook County Attorney due to County Attorney Tim Scannell's medical leave.  At the request of Molly Hicken, the Board approved filling a temporary, part-time position of Crime Victim/Witness Coordinator at 20 hours a week for the duration of Scannell's medical leave.  This position is paid entirely by a state grant at a wage of $13.774.

Emergency Management, Jim Wiinanen

At the request of  Emergency Manager, Jim Wiinanen, the Board approved the posting for a Firewise Coordinator to be hired from February 1 to December 21, 2014. SRS Title III and the CCWPP Twin Lake Grant will provide the funding for this position.

The Board also approved applying for a Community-specific Integrated Emergency Management Course to be conducted locally in FY2015 with instructional staff from the Emergency Management Institute at the National Emergency Training Center in Maryland. This training would be held in Grand Portage and include multiple jurisdictions including Grand Portage, Cook County, Neebing and Thunder Bay.  If successful, funding for this training will be allocated in 2014 from department training budgets.

The Board approved a motion to apply for a grant from the T.R.A.I.L.S. program of the Polaris Foundation to purchase emergency locator signs on the recreational trails in Cook County. 

Moving Matters 

Kristin DeArruda-Wharton came before the Board to explain the relationships between the Sawtooth Mountain Clinic wellness programs including Moving Matters, State Health Improvement Program (SHIP), Community Transformation Grant, Safe Routes to School and the Active Living Steering Committee.  DeArruda-Wharton shared that Moving Matters is a home-grown, county-wide project of the Sawtooth Mountain Clinic and many local partners working to create safe and accessible walking and biking routes for people of all ages and abilities.  Funding for Moving Matters is from a BCBS grant for planning which will include public involvement and facilitation from ARDC.

Auditor-Treasurer Braidy Powers

Powers reported that the Secure Rural Schools Act was reauthorized for one more year.  The County approved Power's recommendation for allocating the funds with 85% to be divided equally for public schools and public roads.  Seven percent will be set aside for Title III County projects.

The Board approved making no change to Board per diems and salary.  The Board voted to increase the Commissioner's contribution to health insurance from $15 to $25/month (4-1 Hall opposed).

The Board approved a deadline of December 20, 2013 at 2 pm as the deadline for qualified newspapers to submit proof of qualifications and 2014 rates for publishing legal notices.

2014 Budget and Levy

The Board approved the 2014 Budget and set a tax levy of $6,104,890 which is a 0% increase.

Law Enforcement, Judy Sivertson

The Board authorized the purchase of wireless headsets at a cost of $1515 as presented by Judy Sivertson.  These headsets will enable dispatchers to dispatch while away from the desk conducting inmate cell checks, lobby business, and typing.  These headsets will be paid for from the 9-1-1- fund.

ARMER Radios, Rowan Watkins

Rowan Watkins and Danna MacKenzie of the County's IT Department, came before the Board with a request to purchase 70 ARMER mobile radios and 17 base stations.  All but 11 radios and 3 base stations will be funded by a grant.

Economic Development Authority

When asked for an update, Commissioner Doo-Kirk reported that the EDA has laid off 3 of 4 employees at Superior National Golf Course.  In addition, the EDA opted not to renew its contract with Community Funding Solutions (CFS).  These measures have been taken to address EDA budget issues.

Cook County Community YMCA

Wade Cole, ORB Management, gave the Board a construction and budget update for the YMCA project.  The Board authorized up to $16,000 to improve the lobby floor (3-2 Gamble and Hall opposed), $3200 for sun blocker 3M film for the pool windows (4-1 Gamble opposed), and $2250 for gym door mullions and door closers (4-1 Gamble opposed).  In addition, the Board authorized adding $10,000 to the contingency fund (4-1 Gamble opposed).

Everybody is invited to the YMCA's Grand Opening on Saturday, January 4!  Hope to see you there!  On Friday, January 3, there will be a celebration event for Charter Members! Check the Cook County Community YMCA website for membership information!  Join before the Grand Opening and become a Charter Member!

Miscellaneous

The Board assigned Commissioner Doo-Kirk to the County Safety Committee.  The Safety Committee is different from the Courthouse Security Committee, but the two collaborate on shared goals.

The Board approved Dyan Ebert to pursue reimbursement from the Minnesota Attorney General for prosecution services provide by Thomas Heffelfinger in the Tim Scannell case.

A public hearing on the MN Gypsy Moth program will be scheduled in January.  

Meeting Minutes

A copy of these meeting minutes will be posted after they are approved on the Cook County website.  A written copy may be obtained by contact the Auditor-Treasurer's Office at 387-3640.

Cook County Board Meeting on October 8, 2013

County Board Chair Janice Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for the 10/8/2013 County Board Meeting.  Also present were Auditor-Treasurer Braidy Powers, and Administrative Specialist Bev Wolke.

Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais.  Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS.  It appeared the Vannett letter reflected the views of those in attendance.  Several other residents spoke in opposition as well.  Overall concerns include:  noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife,  and proximity of CRS to homes.  The public comment was very respectful.

Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility.  The Board approved this purchase based on low bid.

MnDOT District 1 Rumble Strips 
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.

Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents.  He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem.  Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls.  The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October.  After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy.  This work will not preclude further mitigation from being done next year.

The County Board is advocating for MnDOT to address these issues.

Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014.  This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.

Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse.  The Board authorized moving forward with this purchase in the amount of $3349.16.

Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais.  The $918.14 cost for this equipment is in the Emergency Management capital expense budget.

Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population.  Cook County will receive an additional $7500; funds must be spent by May 30, 2014.

Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse.  The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.

Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.

As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.

As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.

Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail.  The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.

As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.

Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property.  Commissioners Doo-Kirk and Gamble were assigned. (Note:  Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.)  Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.

Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.

Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646.  A video of this meeting in its entirety is available http://Boreal.TV.

Human Service Board, County Board and Board of Appeal and Equalization

Human Services Board
Human Services Board Chair Sue Hakes called the meeting to order.  Other Board members present were Jan Hall, Heidi Doo-Kirk, Garry Gamble, Carla LaPointe, Jerry Lilja, and Bruce Martinson.  Also present were Public Health and Human Services Director Sue Futterer and Jan Parish, Income Maintenance and Fiscal Supervisor, and Andrea Devore.

Committee Reports
Arrowhead Health Alliance Joint Powers--Sue Hakes reported that the Region 3 Adult Mental Health Initiative is progressing with plans for a new Mental Health Facility to replace Bridge House in Duluth.  The location selected for this facility is at the end of Burning Tree Road in Hermantown.  Hakes also reported that AHA is working with the Department of Human Services to pilot and incorporate technology into diagnosing mental health patients in rural MN.  Cook County Hospital has been using Vidyo Telepresence for about 6 weeks.

Health Care Planning Committee--Bruce Martinson reported that Sawtooth Clinic has been awarded a $150,000 grant from Blue Cross Blue Shield to be used over a period of 3 years.  He also reported that Care Partners has been awarded a transportation grant for two years in the amounts of $10,000 and $20,000 respectively.

No other committee reports were made as none of the other committees have met since the last Human Services Board meeting.

2012 Year End Financial & Client Report, Jan Parish
Jan Parish gave an overview of the 2012 PHHS financials reporting that 2012 spending was $102,998 over budget, mostly due to out-of-home placements. Budgeting for PHHS is extremely unpredictable as each year is different and services needed and provided may vary greatly.  Parish also reported that the fund balance was at $847,922 at the end of 2012.  Parish also gave an update on May 2013 financials.  2013 revenues are lagging behind expenses which is typical for this time of year.

Director's Report, Sue Futterer
Futterer shared a a recent information bulletin from MN Department of Commerce entitled, "Consumer Assistance Partner Bulletin 2013-1" which outlined the Navigator program designed to assist consumers through the elibility and enrollment process for MNSure.  Futterer also reported that 30-hours of MNChoices training will be necessary for (4) employees in PHHS.

Futterer presented a handout that highlighted the outcomes achieved through the work of the Community Health Board and partners in 2012 including programs such as smoking cessation, active living, healthy eating, breastfeeding policies, and alcohol, tobacco and other drug prevention.

And lastly, Futterer reported that Region 3 Redesign for Child Support is on plan with equipment being ordered and training underway.

Items for Board Action
-  The Board approved an agreement between Cook County and the Center for Alcohol and Drug Treatment for providing detoxification services between June 18-December 31, 2013.  The daily rate has increased from $286/day to $350/day.

-The Board regretfully accepted the resignation of Sandra Petty, Lead Eligibility Specialist and authorized advertising to fill the position.

-  The Board authorized (4-1 with Gamble opposed) the adoption of the Merit System Equal Employment Opportunity and Affirmative Action Guidelines as Cook County's Equal Opportunity/Affirmative Action Plan as recommended by Futterer.

The Human Services Board discussed the high turnover in this Department in the past 18 months.

County Board Meeting
Board Chair Janice Hall called the meeting to order.  Commissioners present were Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson.  Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.

Public Comment
No member of the Public came before the board.

County Attorney's Office
County Attorney Tim Scannell apologized for not notifying the County Board that he hired Attorney Vernon Swanum.  Swanum will work on a contract basis for up to $15,000 at a rate of $120/hour.  The County Board supports this hiring decision.

Cook County Community YMCA
Duluth YMCA Executive Director, Chris Francis, came before the Board to introduce Cook County Community YMCA Branch Director Emily Marshall. Marshall was eager to report the work she has been doing in the areas of marketing, programming, relationship building, budgeting, board development and planning for 2012 and 2013.  Marshall's enthusiasm is contagious!

Wade Cole (ORB Management) and Dan Miller (JLG Architects) updated the Board on the construction progress of the Cook County Community YMCA.  In addition, the Board authorized a payment of $21,600 to JLG to settle a fee dispute with Meyer Group; Meyer Group will no longer be involved in the project.  In addition, the Board authorized $48,274 for additional design services for work done to reduce square footage of the building. (4-1 with Gamble opposed on both actions.)

Subsurface Septic Treatment System (SSTS) Loan Ordinance, Tim Nelson
The Board reviewed proposed amendments to the SSTS Loan Ordinance as recommended by Tim Nelson and initiated the public hearing process to be held before the Planning Commission on Wednesday, August 14.  Basically,  the proposal is to amend the Ordinance to include system abandonments when a dwelling is approved to be connected to a municipal wastewater system.

Gypsy Moth Quarantine Proposal
Lucia Hunt and Chuck Dryke, both of the MN Department of Agriculture Plant Protection Division, came before the County Board to talk about the proposed Gypsy Moth Quarantine for Cook and Lake Counties.  Gypsy moths are ranked among America's most destructive forest pests causing millions of dollars in damage to woodlands as it advanced from New England to Wisconsin.  The goal of the proposed quarantine is to prevent the human-assisted spread of the gypsy moth. Howard Hedstrom was also present; Hedstrom acknowledged the problem as serious and talked about the challenges a quarantine as proposed could cause the timber industry.  Hedstrom will continue to work with the MDA on this issue.  More information is available on the MDA website.

Miscellaneous, Braidy Powers and Janet Simonen
The Board approved a temporary liquor license for the Schroeder Area Historical Society fundraiser to be held on September 26, 2013 at the Cross River Heritage Center.

The Board approved a Revolving Loan Fund Request as recommended by the RLF Committee in the amount of $26,500.  This request was made by the Gunflint Tavern and is part of a larger $79,500 commercial rehab project to install energy efficient windows and doors as well as some tuckpointing..

The Board authorized the purchase of one laptop computer, mouse and software up to $1500 for the new Cook County Veteran's Services Officer.

Border Crossing Fees
The County Board passed a motion to oppose Border Crossing Fees at the US/Canadian border.  A letter will be drafted and sent to Senator Klobuchar, Senator Franken, Representative Nolan, NACO and Homeland Security.  The County's position is consistent with the opposition from Arrowhead Counties Association.

AEOA Affordable Housing Project
Sue Hakes serves on the AEOA Board.  In that capacity, she acknowledged the work of AEOA Housing personnel--supported by EDA Board Member Abby Tofte and County Board liaison to the EDA, Heidi Doo-Kirk--for the proposed Affordable Housing project.  Doo-Kirk and Tofte have invited AEOA Housing personnel to come before the EDA Board next month to answer questions and clarify any misconceptions about the project and AEOA's history in Cook County.

County Administrator Hiring Process
The Board met with David Unmacht of Springsted Group over SKYPE to discuss what is needed in a County Administrator.  At the end of ~90 minutes, Unmacht had a better understanding of Cook County and its needs.  He will use the information to find candidates that are not only qualified, but will also "fit" the needs of the County.

Cook County Board of Appeal and Equalization
The County Board of Appeal and Equalization is held to provide a fair and objective forum for property owners to appeal their valuation and classification for the 2013 assessment.  No members of the Public were in attendance at this meeting.

Meeting Minutes
Official meeting minutes for June 18 will be made available at the County Website or by contacting Janet Simonen at 218-387-3602.  A video of today's Human Services and County Board meetings may be viewed by going to Boreal.TV.

County Board Meeting for June 11, 2013: CCEVB Budget Report, Highway Department, Tip of the Trail, County Administrator Hiring Process

Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson, were all present for the June 11 County Board Meeting.  Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.

Public Comment
No member of the Public opted to come before the Board.

Cook County Visitor's Bureau (CCVB)
Sally Nankivell, CCVB Executive Director, presented the CCVB Annual Events Budget for May 1, 2013 through April 30, 2014.  Total events income for this period is $494,705 and will be spent supporting a variety of events throughout the year and throughout Cook County.  Nankivell also presented a handout that summarizes the positive impact the CCVB has made by pooling County resources and working together.  Of particular interest is the fact that Cook County lodging tax revenues have out-performed Ely and CPI (Consumer Price Index) since the CCVB organized in 2010.

Commissioners Doo-Kirk and Hakes acknowledged Nankivell's resignation, thanked her for her work and wished her luck in her new position at the Advocates for Human Rights in Minneapolis.  Nankivell's last day is June 14, 2013.

Information Systems
Rowan Watkins, IT Radio Support Technician, requested Board approval for the Communication Facility Use Agreement from MN DOT to locate ARMER equipment on the county-owned communications tower located in Grand Portage.  The Board approved this request.

Assessor's Office
The Board approved a request from Assessor/Land Commissioner Betty Schultz to contribute a $625 fee required by the State to allow Cook County to "go live" to the State DOR with Certificate of Real Estate Value (CRV) data submission.  This fee will be paid out of the Land Records Improvement fund.

Auditor-Treasurer, Braidy Powers, Miscellaneous
Cook County has been awarded a $130,000 grant from the MN State Historical Society for the purpose of purchasing the Bally Blacksmith Shop.  Cook County will own the facility which will be managed by the Cook County Historical Society.  (Congratulations to the Cook County Historical Society for this success.)

Powers presented a letter from the State Demographer, as required by law, showing the annual population and household estimates for MN counties, cities and townships.  The estimates provided are subject to change and are not considered final until they are released to the MN DOR in July.

The Board reviewed and authorized changes to the Board of Commissioner Per Diem and Expense Policy as recommended by a sub-committee consisting of Powers, Doo-Kirk and Hakes.  The most significant changes to this Policy included:

1.  Paying a per diem to only one primary county representative per committee unless required otherwise by the Joint Powers Entity, the bylaws of the committee, or specific direction of the County Board.

2.  Limiting the per diems paid to alternates serving on a Board to 2 meetings per year or when attending in the absence of the primary representative.

Highway Department
The Board approved a special event permit application from Adam Harju on behalf of Lifetime Fitness for the Lutsen 99er Mountain Bike Race.

The Board approved awarding two projects to the low bidders:  a) Edwin E. Thorseon for the Blended Salt/Sand Stockpile at $27.39/cu. yd., and b) Enviro Tech Services for liquid calcium chloride at $0.905 per gallon.

The Board passed a motion  4-1 (Martinson opposed) to award the summer maintenance grading and gravel contracts to the low bidder, LaBoda Grading, for Evergreen Road, Mile O' Pine and Voyageur's Point.  LaBoda Grading was the only bid received on time.  A second bid was received from Mike Rose Excavating after the bid closing date and was not opened or considered.  No bids were received for West Rosebush Lane so bids will be re-solicited.

The Board authorized hiring Rick Motz as a Maintenance Worker 2 to replace the position vacated by Gary Blomberg starting immediately.

The Board approved a project for the installation of a second driver feedback sign on CSAH 7 east of Sawtooth Elementary between 1st and 3rd Avenues East.  Installing this sign is possible due to a grant awarded through the NE MN Statewide Health Improvement Program (SHIP) with additional funding provided by the Center for Disease Control Community Transformation Grant.  (Congratulations and thanks to Kristin DeArruda Wharton and the Safe Routes to School Team.)

Highway Engineer David Betts notified the Board that the Tofte Fireworks will be conducted on JULY 5th instead of JULY 4th as originally requested.  This change was made so that residents and visitors can enjoy fireworks in Grand Marais on July 4th and in Tofte on July 5th.

The Board authorized a request to stock 1000 cu. yd. of gravel to be purchased at less than $6/cu. yd. while the Ulland Brothers crusher is still located at the Isak Hansen pit on the west end of the county.

Highway Engineer David Betts gave the Board an update on the CSAH 7 project which started last week.  Through value engineering, Betts was able to reduce the cost of the project by $260,000.  Betts said CSAH 7 will be closed to all but local traffic between the intersections with CR45 and CR44 for about a week at the end of June.  The alternate route will run west along CR45 and then south along CR44.

The Board accepted the resignation of Assistant Mechanic Scott Corwin and authorized the Highway Department to advertise for and hire an Assistant Mechanic.  Alternatives to hiring were considered and rejected.

County Veteran's Services Officer (VSO)
The Board authorized the hiring of Patricia Strand as the new County VSO, a position currently held by Clarence Everson.  Due to a change at the State VA, the current arrangement for Grand Portage and Cook County to share a single VSO is, unfortunately, no longer an option.  Everson will continue as the Grand Portage VSO and will also help to train Strand.  (Thank you Clink for the enthusiasm and good work you brought to the County VSO position in serving our Vets!)

Tip of the Trail Property
Cook County is holding a public land sale at 10 AM on Monday, June 24 for the Tip of the Trail Property on Saganaga Lake.  In preparation for this sale, Environmental Health Officer Mitch Everson inspected and concluded that there are three known septic systems on the property, all of which are failing.  The County made a motion authorizing the proper abandonment of these failing systems with a goal of completing this work prior to the public land sale.

Cook County Community YMCA
Commissioner Hakes reported that construction is moving forward at the Y with the completion date still projected for mid-December 2013.  The exterior of the building will be sprayed and cleaned this week which should minimize or eliminate the color variation.  A potential problem with the existing drain tile under the tennis courts has been discovered; options to correct are being considered.  Branch Director, Emily Marshall, has relocated to Grand Marais and is working full-time on the Y Budget, programming, memberships, marketing and staffing.  Stay tuned for the next scheduled tour of the construction site.

Arrowhead Transit Advisory Board
Commissioner Hakes reported on the Arrowhead Transit Advisory Meeting noting that ridership for the bus is down.  Hakes noted that a one-way fare from Grand Marais to Duluth is just $10.  She also said that the bus serves all ages and is not just "the Senior bus".  A social event to raise awareness about riding the bus is being planned for this summer.

County Administrator Hiring Process
The Board made a motion approving an "Agreement for Organizational Management Consulting Services" with Springsted Incorporated subject to review by the County Attorney's Office.  Springsted is being hired to provide professional services in the hiring of a County Administrator.

County Attorney's Office
The County Board discussed the recent action taken by County Attorney Tim Scannell to enter into a contract for professional services with Vernon D. Swanum and whether or not the County Board needed to approve this contract.  The Board had no issue with hiring additional attorney services--in fact the Board supported the decision--but was concerned about the integrity of the process and the lack of communication between Scannell and the Board.  No motions were made, but Braidy Powers will investigate whether the Board is statutorily required to approve the contract.

Meeting Minutes
A copy of the official meeting minutes will be made available at the Cook County website or by calling Janet Simonen at 218/387-3602.  The meeting may also be viewed in its entirety at Boreal.TV.

Cook County Board Meeting for April 23: Blue Ribbon Award, CUPs, Personnel Decisions, Administrator/Coordinator Hiring Discussion

Vice Chair Bruce Martinson chaired today's County Board Meeting in Board Chair Jan Hall's absence due to illness.  Other Commissioners present were Heidi Doo-Kirk, Garry Gamble and Sue Hakes.  Also in attendance were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.

Public Comment
No member of the Public opted to address the County Board.

2013 Blue Ribbon Award
Public Health and Human Services Director, Sue Futterer, was pleased to announce that Cook County has been named as one of Minnesota counties to receive the 2013 Blue Ribbon Award.  The Blue Ribbon County/Tribe award recognizes counties and tribes that exemplify a strong commitment to child abuse and neglect prevention through collaborative efforts of public, non-profit, and community services and activities.  Collaborating partners in this work include: Cook County Public Health and Human Services, Grand Portage Social Services, Grand Portage Tribal Council, Violence Prevention Center, Law Enforcement, Victim/Witness Coordinator, County Attorney's Office.  (I sure hope I've not missed anybody, I'm going from memory which is always risky!).  A special thanks went out to Anna Sandstrom for writing the application although Ms. Sandstrom was modest in saying, "Winning this award was the result of the entire community working together, a truly collaborative effort."  The County Board gave this team a hearty congratulations and thanks!

Office of Planning and Zoning Conditional Use Permits and Interim Use Permit
The County Board approved (3) Conditional Use Permits (CUP) and (1) Interim Use Permit as follows:
-  A CUP was approved to establish a business in the Resort Commercial/Residential zone district on property adjacent to Cook County 5 (Ski Hill Road).  It is the intention of the property owner to establish a winery and brewery to enhance the existing tourist offerings in Cook County.
-  A CUP was approved on Big Bay Point for the homeowner to build an accessory structure in excess of 1000 square feet.  It is the intention of the property owner to build a workshop with a bedroom above.
-  A CUP was approved to allow an increase from 5-acres to 10-acres of active excavation in a gravel pit adjacent to Cook County 27 (Ball Club Road).
-  An Interim Use Permit was granted to allow the use of a mobile home for habitation in the Single Family Residential (R-1) zone district on property adjacent to Cook County 71 (Moose Valley Road).  This Interim Use Permit is granted for 2 years.

County Personnel Matters
The County Board approved comparable worth pay ratings to two previously approved positions:  Assessor's Technical Clerk and Human Services Case Aide.  These pay ratings were studied and recommended by the 2013 Personnel Committee:  Jan Hall, Bruce Martinson, Brian Silence, Betty Schultz, Sue Futterer and Janet Simonen.

The County Board approved the hiring of Jill Pederson as a Technical Clerk in the Assessor's Office.  Janet Simonen reported that 19 applications were received and 7 interviews were conducted.

The County Board discussed its next steps in the process to determine whether to hire a County Administrator, County Coordinator or Personnel Director to replace the retiring Janet Simonen.  The Board is holding a Special Meeting on April 30 to discuss this decision, most importantly what they are looking for in this leadership position.  Simonen retires on August 9.

MN DOT and Arrowhead Regional Development Commission Reps
Todd Campbell, MN DOT Highway 61 Corridor Engineer, came before the County Board to discuss the work plan and issues for Highway 61 as it impacts Cook County.  Also present for this discussion were Tim Goettl, Ginny Storlie and Skip Lamb from the west end.  Of particular note are the 14 mile Mill and Overlay project from CR 34 to 3 miles NE of the Cascade River, Culvert Replacement with single span bridge at Cut Face Creek, and Approach Work and Replacement at the Devil Track River.  Several County Road projects were also discussed including CSAH 4, CSAH 5, CSAH 12 as well as the Gitchi-Gami State Trail.  In addition to multiple questions from the County Board, Goettl, Storlie and Lamb asked several questions about parking at Cascade River, the bike trail, and safety issues near Birch Grove Community Center.  Campbell also reported that MN DOT will be installing a 16" wide rumble strip down the center of Highway 61 from Grand Marais to Grand Portage.

County Highway Department
The County Board authorized a Special Use Permit for the Classic Car Show to be held downtown Grand Marais on Saturday, June 15, 2013.  Mark your calendars; this is a fun event.

County Engineer David Betts informed the Board that Gary Blomberg is retiring effective May 3, 2013; the Board accepted this resignation with regrets.  Blomberg has been with the Highway Department full-time since July 1980 and will be missed.  The County Board authorized David Betts to advertise for a replacement in this position.

County Attorney's Office
County Attorney Tim Scannell requested authorization to purchase (3) IPads for use with Westlaw (on line legal research products) allowing County Attorney Office staff to use tablets in the courtroom and while out of the office.  As a matter of practice, Commissioner Hakes asked County Attorney Scannell if Information Technology Director Danna MacKenzie had reviewed this purchase for cost reasonableness and to ensure all security needs would be met. Scannell argued that there were no security issues and withdrew his request.

Miscellaneous
The Board approved a contract for Arrowhead Regional Development Commission (ARDC) to serve as the project manager for developing strategies to complete the work necessary to complete the Gitchi Gami Trail.  This $10,000 planning project is a partnership between the DNR, ARDC, Lake and Cook Counties.  Cook County will pay 1/3 of the $5000 cost-share.

The County Board approved a final resolution to auction the TIP of the Trail property on Saganaga Lake.  This public sale will be conducted at 10:00 am on Monday, June 24 in the Courthouse.  The property will be sold to the highest bidder, but not at less than the appraised value of $350,000.

The County Board approved Jim Stortz as a qualified Wildfire Mitigation Grant Program vendor as recommended by the Firewise Committee.

Cook County Family YMCA
Commissioner Hakes suggested the County Board, Grand Marais City Council, ISD 166 School Board, and other County/City staff tour the Cook County Family YMCA construction site on May 10 at 8:30.  Hakes will work with Y Director Emily Marshall to schedule this tour.  Hakes also said Marshall will be conducting additional tours for the public and other interested parties as the project progresses, so stay tuned!

AEOA Grand Marais Rental Housing Project
Commissioner Hakes reported on the collaborative effort between Arrowhead Economic Opportunity Agency (AEOA) and the Cook County/Grand Marais EDA to work together to help meet the need for safe, decent, affordable rental units in the Grand Marais/Cook County Comunity.  AEOA will be present at the May 14 EDA Meeting to take some important first steps.

Veteran's Transit and Medical Access 
Commissioner Hakes reported on the most recent of several ARDC sponsored meetings she has been involved in with area Veteran's Service Officers, County Commissioners, AEOA, Tom Albright of Senator Franken's Office, Staff Member from Rick Nolan's office, MN DOT, and others with interest in improving access to medical care for Veteran's.  The problem is arguably twofold:  1)  lack of adequate transportation to medical facilities, and 2) lack of medical resources in rural MN. Next steps for this group include a meeting with VA personnel to explore the feasibility of a) waivers/fee-based services for Veteran's >50 miles from a primary care provider b) local support from medical personnel at one of the Northern MN CBOC facilities (Hibbing or Ely)  by coming to Silver Bay to offer primary care services on a regular basis (2x/month for example), c) securing Federal funds for transportation from Twin Ports to Minneapolis.  Cook County VSO Clarence Everson is also involved in these discussions to bring forward the needs of Cook County Veterans.

AEOA Planning Commitee
Commissioner Hakes was recently appointed the Chair of the newly revived Planning Committee for AEOA.  This Committee will help AEOA set strategic direction based on a recent needs study.

Arrowhead Counties Association
Commissioner Martinson reported on the most recent Arrowhead Counties Association meeting attended by Martinson and Hakes by giving a legislative report on PILT, NERCC funding, and ARMER sales tax exemption.

Meeting Minutes
A copy of the official meeting minutes from this meeting will be made available on the Cook County website after they are approved or by calling Janet Simonen at 218 387 3602.  A video of this meeting in its entirety may be viewed by going to Boreal.TV.

Cook County Board Closed Session on April 9, 2013

The Cook County Board of Commissioners went into a closed session at its April 9, 2013 regularly scheduled board meeting.  This was done at the recommendation of the Board of Commissioner's Attorney, Dyan Ebert.  Below is the written text of Ms. Ebert's comments prior to the Board's vote to go into closed session.

"It is my recommendation that the Board go into closed session pursuant to Minnesota Statute section 13D.05, subdivision 3 (b) for attorney/client privileged communications.  The purpose of the closed session is to discuss the litigation that has been threatened against Cook County by Tim Scannell relating to the December 2011 shooting.  The discussion will not be for purposes of general legal advice.  The litigation has been threatened and appears imminent based on direct conversations that I, as well as some of the individual commissioners, and other County employees have had with Mr. Scannell and his attorney, Baiers Hereen. The lawsuit has also been threatened in a demand letter that was sent to me, at my request, to provide the County with specific details regarding the claim and the basis for the lawsuit.  It is my belief that a closed session is necessary so that I can consult with the Board in a private, confidential setting and it will also provide the Board with the opportunity to discuss the defense strategy and possible reconciliation or settlement options relating to the threatened lawsuit.  Having the discussion in open session would compromise the Board's ability to protect its rights and a confidential session is also necessary for me to effectively advocate on the Board/County's behalf.  The discussions in the closed session will be limited to strategy and settlement options relating to the threatened litigation."

__________________________________________________________________

The County Board is very aware of the complaint against Cook County Attorney Tim Scannell.  

The County Board is also aware that US Attorney Thomas Heffelfinger has been appointed by Judge Shaun Floerka to serve as a special prosecutor to review a MN Bureau of Criminal Apprehension investigation to determine whether or not criminal charges should be filed regarding Mr. Scannell's relationship with a teenage girl.

Pursuant to MN Statutes, the County Board has very limited authority over elected positions such as the County Attorney, but continues to monitor the situation closely and deal with the issues that come before the Board.

The County Board remains deeply concerned for the families involved, as well as the entire Cook County Community during this very difficult time.

April 9, 2013 County Board Meeting: Courthouse Security, Cook County Family YMCA, Closed Session, Highway Department Work Session

County Board Chair Jan Hall, along with Commissioners Doo-Kirk, Gamble, Martinson and Hakes were all present for today's 8 1/2 hour Board Meeting.  Also present were Auditor-Treasurer Braidy Powers, Personnel Director/Board Secretary Janet Simonen, and County Attorney Tim Scannell.

Public Comment
Jerome Brandt came before the Board to express his opposition to an X-ray machine and additional deputies in the Courthouse.  He stated his fears that if this happens, the County Board (and other Boards) will change from being helpful, kind and considerate to being arrogant bullies.  Brandt asked for mercy on the poor and no extravagant spending.

MN Counties Insurance Trust (MCIT)
Jeff Holubar of MCIT came before the Board to present the 2013 MCIT report to Cook County.  MCIT is a joint powers entity made up of counties and associated public entities that pool resources to provide property, casualty and workers' compensation coverage to members.

Holubar reported that Cook County's 2013 cost is $137,529, up approximately 40% over the past 3 years.  Rates are based on a formula that uses the frequency and severity of work-related injuries and illnesses.  Holubar also reported that 31.2% of Cook County employees use the Employee Assistance Program (EAP), a voluntary program that provides access to professional counselors for support and advice on personal issues that may affect an employee's work performance.

State-wide Health Improvement Program (SHIP) Coordinator, Kristin Wharton
SHIP Coordinator, Kristin Wharton, updated the Board on the Active Living Summit held last Fall.  The Board also agreed to her request for a letter of support from the County for Sawtooth Mountain Clinic's application to Prevention MN for the "Active Living for All" grant project.

Highway Department, County Engineer David Betts
The Board approved a special event permit for the Ham Run.  The Board also accepted the bids as submitted for the CSAH 7 Rehabilitation Project and authorized awarding the project to low bidder Northland Constructors for $2,876,217.14. County Engineer David Betts and Assistant County Engineer Sam Muntean are working to reduce the cost of this project by approximately $200,000. The CSAH 7 Project is slated to begin in June with completion in August of this year.

Office of Planning and Zoning (OPZ) and Solid Waste Officer, Tim Nelson
The Board passed a resolution to continue the Lakeshore Septic System Compliance Program with inspections on (3) area lakes:  McFarland, Greenwood, Tom.  Cook County, with the assistance of SWCD, has been awarded a Clean Water Legacy grant to fund the inspection of these lakes.  Cook County SSTS Loan Ordinance #60 was passed in 2012 authorizing Cook County to establish and administer a low interest public loan program that assists private landowners to finance site evaluation, pumping, design, installation, repair, and replacement of Subsurface Sewage Treatment Systems.

The Board authorized hiring Gary Kimball at the Tofte Transfer Station as recommended by Tim Nelson.

The Board authorized writing a letter of support to the appropriate State Legislators in support of H.F. 865 and S.F. 639 to enable manufacturers of carpets, batteries, and paint to implement end-of-life management systems for their products.

Cook County Family YMCA Project
Wade Cole, ORB Management, presented the re-bid results for Earthwork and Aluminum Storefronts/Glazing and the County Board authorized making awards to the low bidders.  The costs for the Earthwork and the Aluminum Storefronts/Glazing both went down.

Cole informed the Board that the original low bid for the Painting and Coatings was incomplete.  The Board directed ORB to re-bid the Painting and Coatings.

The Board also directed Cole to get bids for HVAC System Commissioning which is the process of assuring that the HVAC system and its components are installed, tested, operated and maintained properly.  Once these bids are received the Board will consider authorizing this work.

Courthouse Security
Sheriff Mark Falk, supported by several members of the Courthouse Security Committee, presented a choice of (2)  written resolutions on Courthouse Security for consideration by the County Board.  These recommendations were based heavily on the professional recommendation of  Steven Swenson of CJES Security and 15 months of study by the Courthouse Security Committee.  Both are summarized below:

Resolution #1:  2 full-time deputies for Courthouse security. Full screening of persons and bags entering the Courthouse during regular Courthouse hours. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).

Resolution #2:  1 full-time deputy for Courthouse security.  Full screening of persons and bags entering the Courthouse during any District Court hours or other highly-charged/high-risk events n the Courthouse at the discretion of the Sheriff. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).

The Board then engaged in a lengthy, passionate, complex and difficult debate about Courthouse Security, but did not approve either resolution.

Ultimately, the Board did pass (3) separate motions in a very fragmented and bumpy manner:

Motion 1.  Authorized Sheriff Falk to obtain a used X-ray machine from FBI Office in Duluth at no charge; or if not available or not in working order, authorization to purchase an X-ray machine. (Passed 3-2 with Hakes and Hall opposed because motion did not address staffing or Metal Detector.)

After the motion to obtain the X-ray machine passed, Commissioner Hakes made a motion to support Resolution #2.  Jan Hall made the second, but it failed 2-3 with Doo-Kirk, Gamble, and Martinson opposed.  (Note that both Commissioners Hall and Hakes were members of the Courthouse Security Committee.)

Motion 2.  Authorized Sheriff Falk to hire part-time licensed peace officer to staff the X-ray machine on Court Days.  (Passed 3-2 with Hakes and Hall opposed because Sheriff Falk was not consulted.)

Motion 3.  Authorized Sheriff Falk to purchase a Metal Detector. (Passed 5-0)

Personal Note on Courthouse Security--

I fully supported the recommendations of Sheriff Falk, the Courthouse Security Committee, Security Expert Steve Swenson of CJES, and the teachings of security trainings I have attended.  I believe that Security decisions are best made by those responsible for providing that security, namely the law and order of our County, and should be based on the knowledge and recommendations of those professionals with security expertise.

Beyond that, I believe that NOT taking the recommendations given to the County Board exposes the County to enormous financial liability.  This financial liability is in addition to the costs being incurred from the December 15, 2011 shooting (security enhancements to the building, lost work and lost productivity, increased insurance costs, training, workman's comp, staff time working on security issues, health care, Employee Assistance Program services, building cleanup, additional attorney services, etc.). 

But far and above all, I'm concerned about the safety and welfare of all those who enter the Cook County Courthouse including members of the Public, County employees, jurors, elected officials, Court Administration and Courtroom Staff, Judges, defendants, victims, witnesses, probation officers and law enforcement.  

I was in the Courthouse during the shooting event, I've heard the complete 9-1-1 tape and viewed the photographs of the incident.  I've had detailed conversations with the victims, the employees involved in the struggle, and many of the employees in the building at the time of the shooting.  I heard the gun shots, the cries for help, and the struggle. I witnessed the chaos and the extreme pain and anguish suffered by the families of those involved and the employees present. Like others, I am forever changed.

I've been accused of being too emotional in my decision-making about Courthouse Security.  Yes, I am emotional about it.  More importantly, I am aware of what can happen when we least expect it.  It can and did happen to us.  I don't ever want this to happen to anybody again and will do what I can to ensure that it doesn't.

Certainly, there is no promise that by implementing the proposed security recommendations that we will never have another incident of violence in our Courthouse.  But, we need to take all reasonable steps to minimize the possibility of another Courthouse shooting or act of violence.  If we do this, we have a good chance of preventing the next emotionally charged person from making a bad decision for him or herself.  If we do this, we have a good chance of preventing harm to those who enter the Courthouse.  If we do this, we will know that we've done all that we reasonably can.  I cannot, in good conscience, support anything less.

Miscellaneous
-The Board approved 10 sesonal liquor license renewals.
-The Board approved a grant agreement for $5000 for the completion of the Gitch Gammi State Trail which included a $5000 match to be paid equally by Cook County, Lake County and the Gitch Gami Trail Association.
-The Board approved a contract with Pro-West and Associates for GIS address point data development to be paid with funds allocated from the Title III USFS SRS funds.
-The County Board agreed to send a letter of support for the grant application being made to the MN Historical Society for Historical and Cultural Legacy grant funds to purchase and stabilize the historic Bally Blacksmith Shop in Grand Marais.

Closed Session of the Cook County Board of Commissioners
Attorney Dyan Ebert of Quinlivan and Hughes was present for a closed session of the Cook County Board of Commissioners pursuant to client/attorney privilege to discuss strategy regarding threatened litigation by Tim Scannell.

Work Session with County Highway Department
The County Board and the Highway Department agree that quarterly work sessions would help the Board understand Highway Department operations and enable better decision-making.  This first of these work sessions was held this afternoon and included 2013 Summer Projects, Capital Improvements, Staffing Issues, City Maintenance Agreement, and Event Permits.

Meeting Minutes
Formal meetings minutes may be obtained by going to the Cook County website or by calling Board Secretary Janet Simonen at 218-387-3602.  A video of this meeting in its entirety is available by going to Boreal.TV.

County Board Meeting 2/12/2013: Land Exchange, Veteran's Service Officer, Cook County Family YMCA, Closed Session

Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were present for the 2/12/2013 County Board of Commissioner's Meeting.  Also present were Personnel Director/Board Secretary Janet Simonen and County Auditor-Treasurer Braidy Powers.

Public Comment
Several members of the Public--Steve Ortman, Steve Watson, Jim Shinners, Chuck Futterer-- came before the County Board to express concern over the pending land exchange between Cook County and the USFS.  In particular, they expressed concern over the County obtaining ownership of a 40-acre parcel, aka Parcel #19,  along the Devils Track Road on the north side of the lake.  The majority of concerns about the County using Parcel #19 for gravel mining or related activities, were increased road traffic, increased noise, intrusion on recreational hiking and ski trails, setbacks from residential property, impact to the Junco River and access to fly fishing on the Junco River.  Several written letters or emails were also received by the County Board.

It should be noted that at a meeting between the County and the USFS held on 2/4/2013, the County participants (Commissioners Martinson and Hakes) and the USFS agreed to recommend to the full County Board the deletion of Parcel #19 from the exchange list.  This recommendation was made based largely on the public concerns expressed during the USFS scoping comments period.  Later in the Cook County Board Meeting, the County Board voted unanimously to delete Parcel #19 from the exchange.  Both the County Board and the USFS appreciated the concerns raised by the public and acted.  

School Superintendent Beth Schwarz came before the County Board to share her perspective on the Cook County Family YMCA project as a citizen, as a member of the Community Center Steering Committee and as the School Superintendent.

Office of Planning & Zoning (OPZ)
The Board approved (2) solid waste hauler licenses:  North Shore Waste (Dustin Hanson) and Nelson Machine Products, LLC (Richard Nelson) as presented by OPZ Director Tim Nelson.

The Board approved a new contract with Western Lake Superior Sanitary District (WLSSD).  This new contract is essentially the same as the previous one for the collection of business waste collection and household hazardous waste collection and runs through 2017.

Highway Department
The Board approved a special event permit for the Mush for a Cure Fun Run to be held March 8-10, 2013 on the Gunflint Trail.

Highway Engineer, David Betts, requested consent from the Board to open negotiations with a private landowner to pursue purchasing a ~10-acre parcel of property that would give the County access from the east to the Maple Hill Gravel pit.  This pit is currently accessed from the north on County Road 54 which is quite steep.  Written concerns about the County purchasing this land and building a new road were received from (2) nearby property owners; a 3rd property owner, Bill Kloster, expressed his concerns by appearing in person.

Generally, there is concern among the neighbors regarding sediment runoff from an un-named spring fed creek that starts and runs through the subject property and into the Little Devil Track River, a designated trout stream.  Concerns about increased noise, more truck traffic, tree removal and potential well contamination were also expressed should this pit be expanded and an additional road built. Commissioner Doo-Kirk reported that the Maple Hill neighborhood appears to be equally divided about whether it is better to access from the north or the east, depending on where one lives.

The Board gave Betts authorization to proceed with negotiations, but the final purchase decision will be based on the environmental and other impacts to the neighborhood, as well as price and other terms.  Betts said the Maple Hill Gravel pit is the only county-owned source for clay.

Assessor/Land Commissioner Office
The Board approved the modified priority land list as recommended by Commissioners Martinson and Hakes resulting from their 2/4/13 meeting with the USFS and other County staff.  See details above under Public Comment.

The County Board agreed to move forward in the sale of the Tip of the Trail property on Saganaga Lake.  Auditor Braidy Powers will bring a proposed resolution detailing the terms of the offering for Board consideration at the next County Board meeting. The Board discussed holding the auction in the summer of 2013.

Assessor/Land Commissioner Betty Schultz requested adding a Clerk position to the Assessor's Department to meet workload demand.  The Assessor's Department is not meeting the Department of Revenue requirements to physically inspect 20% of the parcels in Cook County annually (a quintile).  This quintile requirement has not been meet in many years largely due to inadequate staffing.  In addition, the Assessor's Department is undergoing a significant land and building system conversion that will greatly enhance uniformity in Cook County, equal assessment and equal treatment of property throughout Cook County.

Schultz is concerned about not meeting the statutory requirements of the Department of Revenue and has been working closely with the DOR to develop a 5-year plan to come into compliance.  In addition, John Hagen, Director of the Property Tax Division of the Department of Revenue, personally called Board Chair Jan Hall to discuss Cook County's non-compliance and emphasize the critical nature of meeting all DOR requirements, including the quintile requirement.

The Board is split on this issue with Board Chair Jan Hall, Sue Hakes and Bruce Martinson supportive of getting the Assessor's Department the resources it needs to satisfy statutory compliance and ensure equal and fair taxation in Cook County.  A small task force consisting of Hall, Bruce Martinson, Braidy Powers, Janet Simonen and Betty Schultz will meet to explore the staffing needs in the Assessor's Department and make a recommendation to the full County Board in the near future.  Full-time, part-time, temporary, contracting and job-sharing will all be considered.

Schultz reminded the Board that at least one commissioner needs to be trained in Board of Appeal and Equalization.

Personnel Department
Currently, Cook County contracts with the State of Minnesota to obtain 15 hours/week of service from Tribal Veteran Service Officer Clarence Everson.  However, this contract ends as of June 30, 2013, due to an amendment in MN Statute specifically removing jurisdiction and control of County VSOs from the Commissioner of MN Department of Veteran Affairs (MDVA).

The County Board authorized Janet Simonen to begin the process of advertising for a 15 hour/week Cook County VSO.  The County has been very satisfied with the work of Clarence Everson, aka Clinker.

After 30 years of Public Service, Janet Simonen is retiring.  As promised, she gave the Board 6 months notice; her last day will be Friday, August 9, 2013.  With regrets, the Board accepted her resignation.

Miscellaneous/Auditor-Treasurer Office
The Board approved the purchase of a scanner for the Auditor's Office at a cost of $875.95.

The Board approved the Intercreditor Agreement to loan $75,000 over 20 years to the Cook County Food Coop under the Revolving Loan Fund.

The Board approved a Request for Qualifications (RFQ) soliciting qualified vendors to install Wildfire Mitigaton Systems for Property Owners in Cook County and be reimbursed pursuant to County Rules.  Individuals, businesses and corporation may respond to be approved as vendors for conventional waterfront systems or non-waterfront systems, or both. This RFQ has been reviewed and recommended unanimously by the Firewise Committee.

The All Hazard Mitigation Plan was amended to include the role WTIP plays through its broadcasting and notification capabilities on behalf of public safety.

Cook County Family YMCA (CCFY) Project
Wade Cole, ORB Management, came before the County Board to discuss the construction contracts for the CCFY.  To ensure statutory compliance and equal opportunity to all bidders, the County has solicited legal advise from Attorney Ken Donovan at Fryberger, Buchanan, Smith and Frederick regarding state public bidding laws as they pertain to the CCFY project.  Per Mr. Donovan, the need to re-bid or not depends in large part on the extent of material changes within the project and indicated that a 20% scope change is sometimes used as a general rule. He also said it is within the County's jurisdiction to re-bid any one bid package without re-bidding the entire project.  The County Board agreed unanimously that it is premature to make any decisions or awards until changes to the scope are finalized, potential value engineering estimates are firmed up, and bids are further analyzed.

Superior National Golf Course
Bruce Martinson reported that the clubhouse at Superior National Golf Course flooded causing a fair amount of damage.  Frozen pipes are believed to be the cause of the flooding.

Closed Session
A closed session of the Cook County Board was held for a client/attorney discussion regarding threatened litigation.  The County Board is not at liberty under attorney-client privilege to give any further information regarding this matter.

Meeting Minutes
A copy of the official meeting minutes for the February 12 meeting of the County Board will be made available on the County Website or by contacting Janet Simonen at 218-387-3602.  A video of this meeting in its entirety is available on Boreal.TV.

January 29, 2013 County Board Meeting: EDA Board Appointee, USFS/County Land Exchange, YMCA Construction

Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board of Commissioners Meeting.  Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.

Public Comment
No member of the Public opted to speak before the County Board.

Maintenance Department
The Board approved the purchase of two vehicles as requested by Maintenance Director Brian Silence:  F150 Truck and Ford Escape for $23,509 and $25,591 respectively.  These vehicles will be paid for from the County Car Fund which Braidy Powers reported has a current balance of $108,000.

Cook County/Grand Marais Economic Development Authority Board (EDA)
The County Board reviewed resumes and interviewed two good candidates for an open position on the EDA Board.  Both candidates---Abby Saunders Tofte and Andrew Warren---answered several questions for the County Board.  After some discussion, the Board appointed Abby Tofte as the new county representative on the EDA Board.  It was generally agreed that either candidate would make a good EDA Board member.  Other EDA Board members include:  Mark Sandbo (Chair), Heidi Doo-Kirk (Cook County Commissioner), Hal Greenwood (Vice Chair), Don Davison, Bob Spry (City Council), Scott Harrison.

Cook County Local Energy Project (CCLEP)
Virginia Danfelt, CCLEP Director, and George Wilkes, CCLEP Member, gave the County Board a high-level overview of 2012 activities and 2013 plans.  Major projects in 2012 included:  Cook County Energy Plan (on-going), Residential Energy Efficiency Program, and the Cook County Family YMCA and Whole Foods Coop energy design support. Year 2013 includes on-going work on these projects as well as studying the viability of a Biomass District Heating Plant in Grand Marais.  For a complete list of CCLEP projects, check the CCLEP website!

Highway Department
The Board approved a Gravel Purchase Agreement between the County and Dean and Roxanne Berglund for the purchase of approximately 5000 cubic yards at a price of $1.50/cubic yard.

The Board authorized the purchase of several items including:  hotsy pressure washer, Ziegler CAT Diagnostic Equipment, Nuss MACK Diagnostic Equipment, Plate Compactor and Torque Multiplier.  The Board also approved the purchase of a Trimble R10 GNSS GPS for $60,428.19; this purchase was necessary to replace the GPS  that no longer functions due to FCC regulation changes regarding bandwidth effective Jan. 1, 2013.  And, the Board approved the purchase of a 2013 Service Truck from Towmaster for $132,184.07.  The current service truck is 25 years old and does not meet current safety requirements.  All of these capital requests are in the approved 2013 Equipment Bond Budget.

Assessor/Land Commissioner
Assessor Betty Schultz provided the Board with an updated priority list for the County/USFS Land Exchange.  This most recent priority list is recommended as a result of a meeting held Monday, January 28 between Betty Schultz, Bruce Martinson, David Betts, Russell Klegstad, Danna MacKenzie, Mitch Everson, and Sue Hakes.  Martinson, Hakes, Schultz, Betts and Klegstad will meet again with the USFS on Monday, February 4.   In addition to prioritization, the County will work to combine parcels to minimize appraisal costs and and identify legal/physical access options to each property.  The County and the USFS will also consider public input in decision-making.

The County Board scheduled the 2013 Board of Equalization Meeting for 6:00 pm on Tuesday, June 11 in the Commissioner's Room.

Miscellaneous
The Board approved the purchase of (2) scanners to be used in the Recorder's Office and the Office of Planning & Zoning.

Auditor-Treasurer Braidy Powers walked the Board through the 4th Quarter 2012 Budget Review including the cash balances in funds with resrves.

The Board authorized a change order as requested by Cook County-Grand Marais Airport Manager Rod Roy in the amount of $10,085.11 for additional milling and electrical cables.  This project is funded by the FAA and State Bonding.

The Board authorized the purchase of one new Commissioners Record Book.  Counties are required to maintain one hard copy of the county board minutes for informational, auditing and historical purposes.

Community Center Director Diane Booth
The Board approved an amendment to the Curling Club lease agreement for 2012-2013.

Diane Booth informed the County Board that the Cook County Amateur Hockey Association is entering into an agreement for two garage packages to be built in the Spring of 2013 on Community Center grounds.  The Hockey Association has agreed to spend $28,000 for these buildings to be erected.  The County has authorized $50,000 of One Percent Funding to finish these buildings with insulation, wiring, etc.  ORB Management will oversee the project; the County will own the buildings.

MN Data Practices Request
The County Board designated Braidy Powers and Janet Simonen as the authorized representatives to work with the County Board's Attorney Dyan Ebert to respond to a request for information under the MN Government  Data Practices Act regarding County Attorney Tim Scannell.

YMCA Construction Project
Wade Cole and Mark Kragenbring of ORB Management came before the County Board to discuss the bids for Bid Package 3 (Precast Concrete and Stainless Steel) and Bid Package 4 (Construction of the Building and Outdoor Amenities).  Bids for the project came in $1.966M over the $9.5M budget.

Corrective action is underway.  The Steering Committee met with ORB Management and JLG Architects all day last Friday, January 25, to get the project within the budget.  Most likely the solution will come from a combination of scope reduction and value engineering (VE).

Approximately $1.914M in potential scope/VE reductions were identified at the 1/25 meeting, but no final decisions for recommendations were made by the Steering Committee.  It is likely, however, that a) the depth of the pool will be reduced from 12' to 9' eliminating the possibility of a diving board, b) the gymnasium will not be expanded to provided full court indoor tennis, and c) the size of the building will be reduced by ~3500 square feet.

The County Board discussed the need to adhere to the guiding principles of the project to build a sound, high-performing building, built to last.  And, if necessary, the painful decisions of reducing the scope further will be made.  Hakes specifically asked for board direction in this matter.

The Steering Committee and ORB Management will meet again tomorrow, January 30, at 8:00 am.

County Soil Survey Update
The County Board was updated by Tim Nelson and David Demmer on the Soil Survey currently underway in Cook County.  Four basic areas are being surveyed:  USFS, BWCAW, Grand Portage Reservation, Non-federal land outside FS gross boundary.

Meeting Minutes
A complete copy of meeting minutes will be made available on the Cook County Website or by calling Janet Simonen at 387-3602.  A video of today's meeting will also be made available on Boreal.TV.

January 15, 2013 County Board Meeting: Committee Assignments, Capital Expenditures, MCIT Attorney

Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting.  Also present was Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.

Public Comment
No member of the Public opted to come before the County Board.

Mark Falk, County Sheriff
The Board approved a request from Sheriff Falk to approve the Cook County PSAP Grant.  This grant will reimburse Cook County for making the improvements necessary for migration from the existing 911 System to the Next Generation 911 System.  Law Enforcement and Danna MacKenzie, IT Director, are working now to make these improvements.

Tim Nelson,  Office of Planning and Zoning (OPZ) Director
As recommended by Tim Nelson, the County Board passed a motion authorizing members of the Planning Commission, Board of Adjustment, and Board of Commissioners to attend the regional land use legal workshop in Carlton County on February 8.  The motion also authorized payment registration fees and mileage reimbursement as budgeted within the OPZ.

The Board authorized the purchase of an Excel EX-63 Horizontal Baler at a cost of $55,329 including freight, installation, training, and $15,000 trade-in value of the old baler.  Funds for this purchase are in the 2013 Recycling Center capital purchases budget.

David Betts, County Highway Engineer
The Board approved a special event permit for the John Beargrease Sled Dog Marathon on Sunday, January 27, 2013.  A route map and description was included in the application given to the Highway Department.  The County will be named as an additional insured on the liability insurance.  Race sponsors agree to pay all costs associated with traffic control, including personnel expenses.  Later in the meeting, the Board gave permission to the John Beargrease Sled Dog Marathon to cross property owned by Cook County during the period of January 27 through January 20, 2013.

The County Board approved the purchase of (2) Mack GU713 tandem axle dump trucks at a cost of $230,871.73 each.  The Board also approved the purchase of a 2013 GMC Crew Cab Pickup at a cost of $34,255.72.  All (3) vehicles approved for purchases were budgeted to be paid from the Equipment Bond.

The Board authorized the Highway Department to advertise for snowplowing bids on behalf of the Irish Creek Subordinate Service District.  Bids are due at 2:00 pm on February 13, 2013.  The Board also discussed the negative feedback received from the Public (after the Public Hearing) regarding the Board's decision to approve the Irish Creek Subordinate Service District.  In response to this, the Board scheduled a Public Hearing for June 25, 2013 at 10:30 am to consider withdrawing the Irish Creek Subordinate Service District.

Dusty Nelms, County Recorder
The Board approved a new Minnesota Counties Information Systems Joint and Cooperative Agreement as presented by Recorder Dusty Nelms.  Nelms reported this document has been reviewed by County Attorney Tim Scannell and found to be acceptable.

Braidy Powers, Auditor-Treasurer
Several actions were taken at the request of Auditor-Treasurer Braidy Powers:
a) The Board approved the permit for lawful gambling activity as submitted by the Cook County Snowmobile Club for their annual "Fun Run" to be held on February 2 and the Landing at Devi Track.
b) A donation of $500 from North House Folk School to the Cook County GO Team for the development of a strategic economic plan was accepted by the County Board.
c) Powers distributed a copy of the Post-Issuance Debt Compliance Policy as part of the closing of the bond sale for sales tax and equipment bonds last November.  This information was for Board awareness with no action required.
d) The Board approved an IRRRB grant received for $103,000 to help defray some of the costs for the new YMCA construction project.  Community Center/Extension Director Diane Booth wrote the successful grant; her work and diligence was noted by Commissioner Hakes.
e)  The Board passed a resolution appointing Dr. Sandy Stover as the Cook County Coroner..
f)  Commissioners Hall and Gamble exchanged their liaison responsibilities with Hall as the liaison to the Assessor's Office and Gamble the liaison to the Recorder's Office.

Appointments to Boards and Commissions
Janet Simonen distributed the list of Board and Commission assignments as determined at last week's County Board Organizational Meeting.  This information will be posted on the County website.

One Percent Projects
Commissioner Hakes reported on the construction progress of the Cook County Family YMCA; weekly reports are posted on the Cook County website.  The last of the "noisy" work of blasting, jack hammering and hoe ramming should be complete after this coming weekend.  Bids for the majority of the construction effort are due January 17.

Land Exchanges
County Assessor Betty Schulz asked the County Board if they wish to re-prioritize the land parcels being exchanged with the USFS.  The Board determined they are not likely to make any changes until the appraisal is complete.

Commissioners Hakes and Martinson, Auditor-Treasurer Braidy Powers, and Assessor Betty Schulz attended a meeting in St. Louis County called by Senator Al Franken.  Senator Franken was doing his due diligence in understanding the issues of St. Louis, Lake and Cook Counties with respect to the potential MN School Trust Land exchange.

Dyan Ebert, MCIT Attorney
Attorney Dyan Ebert of Minnesota Counties Intergovernmental Trust (MCIT) met with the County Board in an open session.  This session was originally posted as a closed session in the event that the Board would be discussing non-public data or engaging in an attorney/client privileged discussion.  However, Ebert explained that non-public data would not be discussed at this meeting and that attorney/client privilege did not apply at this time.

Ebert has been retained by the County Board to assist them in properly addressing and responding to allegations made against the elected Cook County Attorney.  Ebert advised the County Board to let the process play out and to not take any unnecessary or inappropriate action.  She said it is important to wait until the Bureau of Criminal Apprehension (BCA) investigation is complete.

Meeting Minutes
A copy of the complete minutes from this meeting will be made available on the Cook County Website once they are typed and approved.  You may also obtain a copy by calling Janet Simonen at 218/387-3602.  A video of this entire meeting is available for viewing on Boreal.TV.