Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at the June 10 County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Attorney Jeanne Smith, and Administrative Support Bev Wolke.
Consent Agenda
The Consent Agenda including an Amendment to Subsurface Sewage Treatment System Loan Policies and Procedures, Planning Commission Appointment and Claims was approved. Charles LaBoda was apointed to the Planning Commission.
Public Comment
No member of the Public opted to address the County Board.
Management Information Systems
The County Board approved the purchase of (5) Cisco switches at $20,181.59 to support the County facilities Wide Area Network (WAN) and Voice over Internet Protocol (VoIP) phone systems.
Information/Communications Director, Rena Rogers, presented the MIS Infrastructure Improvement Program Summary, a series of improvement projects that will enable County government to fully realize the potential of Broadband Connectivity. Phase I is currently underway and consists of a Firewall/Security Monitoring Project and the New Server Room/Courthouse Re-cabling Project. Phase 2 will extend Broadband to other County facilities in Grand Marais.
County Highway Department--PUBLIC HEARINGS SCHEDULED
The County Board scheduled (2) dates for Public Hearings on Intersection Lighting and Paved Shoulders and Rumble Strips.
The Cook County Highway Department has received a federal Highway Safety Improvement Program (HSIP) grant for 2015 to provide intersection lighting at the following intersections:
1. CSAH 8 and CSAH 12 (2 lights)
2. CSAH 7 and CSAH 6 (1 light)
3. CSAH 7 and CR 45 (1 light)
Downcast cutoff lights will be used to minimize the spread of the light.
The Cook County Highway Department has received a federal Highway Safety Improvement Program (HSIP) grant for 2015 to provide 2-foot paved shoulders with edgeline rumblestrips on the Gunflint Trail from the city limits near the water tower to the intersection with CSAH 8.
The County Board has scheduled public hearings on both of these matters as follows:
Monday, June 14 at 7:00 pm in the Commissioner's Room at the Courthouse
Tuesday, June 15 at 10:30 am in the Commissioner's Room at the Courthouse
Th public is encouraged to attend either or both of these public hearings to provide input for consideration by the County Board. Let your voice be heard.
Emergency Management
The Board approved a Memorandum of Agreement between Cook County and the Conservations Corps of Minnesota and Iowa. An agreement with Conservation Corps of Minnesota and Iowa would be for services during emergencies and disasters, but can also be used for routine trail work without the need to bid projects out. It allows the County to move more quickly when it needs to.
The Board approved the public notice of a proposal by the Firewise Committee to use the $28,922.22 of Title III funds for the following purposes: 1) Search and Rescue in the amount of $5,000, and 2) compensation for the Firewise Coordinator in the amount of $23,922.22.
The Board approved up to $10,000 to move and set the old Gunflint Trail Volunteer Fire Department Hall (GTVFD) #3 as the mid-trail Search and Rescue Building at the GTVFD Hall #1 Poplar Lake site.
Budget Process Changes, Auditor-Treasurer Braidy Powers
Braidy Powers has been contemplating changes to the budget process with the goal of improving management and department head understanding of their roles, a smoother process and better predictability.
In addition to changing the date of the budget hearings, Powers is suggesting a general review of department budgets by the Auditor (Powers) and County Administrator Jay Kieft before the County Board budget hearings. Most significantly, Powers is proposing the creation of a Finance Committee consisting of one or two County Commissioners, County Administrator, Auditor and Financial Coordinator. It is believed that more upfront work on the budget will enable greater operating efficiencies through the year.
The County Board is generally supportive of the changes, but asked for clarity on the powers and obligations of the proposed Finance Committee before any decisions will be made.
The Board approved the renewal of Life Insurance plan with MN Life and the Long Term Disability Plan with Madison National; both were low quote.
Highway 61 Centerline Rumble Strips
Commissioner Hakes happily acknowledged the June 5 MN Department of Transportation Press Release that stated in part, " MnDOT will also fill in all of the centerline rumble strips in Cook County except those located north of Grand Portage where there aren't any adjacent homes." MnDOT District 1 acting traffic engineer Jim Miles also noted, "Considering this (housing density), and the mix of tourist and local traffic, which leads to increased passing an driving over the centerline rumble strips, we decided to fill them in."
Hakes commended the Public for making their concerns about the Centerline Rumble Strips known directly to MnDOT and the County Board. It made a huge difference and resulted directly in the positive action taken by MnDOT.
Association of Minnesota Counties (AMC) District One Meeting
Cook County is hosting the Spring AMC District One Meeting on June 12-13. In addition to AMC business, Cook County will host a tour of the YMCA and a tour of the Security enhancements made to County facilities.
Closed Session: Attorney-Client Privileged
The meeting was closed and the Board engaged in an attorney-client privileged closed session.
Meeting Minutes
A copy of the official meeting minutes may be obtained by calling the County Administrator's Office at 218 387 3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed on Boreal.TV.
Showing posts with label Highway Department. Show all posts
Showing posts with label Highway Department. Show all posts
Wednesday, June 11, 2014
Tuesday, April 8, 2014
Cook County Board of Commissioners Meeting for April 8: Tower Lighting, Kelly Hill's Road, VeteranTransportation
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Jeanne Smith, and Administrative Support Bev Wolke.
Public Comment
Representing herself, Deb Benedict came before the County Board to express her concern about the white strobe light planned for the 350' tower north of Grand Marais. Rena Rogers, IS Director, explained that this decision was made by the Communications Committee based on cost, risk mitigation, and impact to the community. Rogers reported that a low scatter LED light has been specified. An alternative to the lighting would be to paint the tower in a candystripe fashion with alternating red and white paint. The County Board will consider Benedict's request, but need more information on the pros and cons of both alternatives.
Community Center
Community Center Director, Diane Booth, came before Board with a revision of the Community Center Board of Trustees By-Laws. The Commissioners had several questions regarding the revisions and will forward them to Jay Kieft for compilation. Booth will incorporate changes as appropriate and re-present to the Board.
Booth presented the Board with the recently updated Community Center Fee Schedule.
Highway Department
The County Board approved the purchase of a Cyclone DP48 Sand Blast Cabinet for $1725 plus freight. This purchase is in the 2014 Highway Department budget.
The Board authorized the Highway Department to advertise for bids for a) aggregate stockpile, b) liquid calcium chloride, and c) summer road maintenance bids for Evergreen Road, Voyageur's Point Road, Mile O'Pine Road, West Rosebush Lane, and Rosebush Hill.
The Board authorized awarding (2) service contract bids for geotechnical borings and evaluation to Braun Intertec Corporation based on low bid.
The Board authorized the Highway Department to solicit proposals for design of the CR46 Bridge. It is anticipated that State Local Bridge Replacement Bonds will be used to pay for the bridge replacement.
New Director Information System and Communications
Rena Rogers, recently hired Information Systems and Communications director, came before the Board to share initial observations of her new position. Rogers shared that she has felt very welcome by the Board and county employees. She talked about her vision to make County business more effective both internally and externally.
Land Use Guide Plan Steering Committee
Office of Planning and Zoning (OPZ) Director, Tim Nelson presented the Land Use Guide Plan Update Committee recommendations for reviewing the existing Land Use plan, identifying issues, and updating the Land Use Guide Plan. The county will contract with Consultant John Powers to lead the process which will include opportunities for public input, including (2) public meetings.
Mark Sandbo request
Mark Sandbo came before the Board requesting a letter of support for him to continue serving on the Governor's Council on Minnesota's Lake Superior Coastal Program. The Board agreed to provide the letter as requested.
Kelly's Hill Road
At the request of the County Attorney's office, Baiers Heeren reviewed correspondence from Kelly's Hill Road Maintenance Association (KHRMA), applicable statutes and real estate record relating to Kelly's Hill Road. Heeren reported that there is no record evidence that establishes Kelly's Hill Road as a Town Road or subsequently as a county road or highway. Jeff Wenz of KHRMA expressed surprise and disappointment at this finding and will need some time to review the written opinion provided by Heeren.
National Crime Victim's Rights Week
The Board approved Jeanne Smith's request to create an informational display in the Courthouse lobby during National Crime Victims' Rights Week.
Assessor's Office
County Assessor, Betty Schulz, provided a progress report on the Assessor Office's work in their quintile property review as required by the State. This past year, 2660 reviews have been completed including north Hovland, Grand Marais, new construction and land. Commissioners Doo-Kirk, Martinson and Gamble complimented them on their work.
Superior National Golf Course Bonding
The Board discussed pros and cons for creating an abatement of property taxes for certain Lutsen area properties and pledging that revenue for payment of financing a portion of the Superior National Golf Course renovation. Commissioner Hakes raised multiple concerns, most notably the risk in this proposal. No action was taken, but Commissioner Doo-Kirk requested that all questions regarding this matter be forwarded to her in writing to be delivered to the EDA.
Veteran's Transportation Services
Commissioner Hakes reported on a meeting she attended with VSO Clarence Everson and VSO Pat Strand to discuss transportation for Veteran's from remote rural areas in northeastern MN to Vet medical facilities in Minneapolis. Hakes reported that Reggie Worlds, MN DVA Deputy Commissioner, is securing $200,000 in funding to purchase (1) bus and (2) vans. Subsequent planning meetings will be held to determine routes, schedules, van locations, and other details necessary to provide this service. This is good news for northeastern MN veterans! Stay tuned for more information.
Spring 2014 Declarations for Spearing
The Board discussed the 2014 Declaration for Spearing in the 1854 ceded territory. The Fond du Lac Band of Lake Superior Chippewa has worked with the State of MN to develop a list of lakes authorized by the Band for spearing walleye. Cook County lakes include Ball Club, Caribou, Cascade, Elbow, Fourmile, Pike, Tait and Tom. The Bois Forte and Grand Portage bands will not spear walleyes in the 1854 treaty area.
Road Maintenance Funds for Superior National Forest
The Board passed a motion requesting the USFS properly maintain the roads within its jurisdiction and increase future dollars budgeted for road maintenance within the Superior National Forest. Well maintained USFS roads are important to tourists, local residents, loggers and firefighters.
Meeting Minutes
Official meeting minutes for today may be accessed by going to the Cook County website or by calling the County Administrator's Office at 218-387-3602. A video of this meeting may be viewed by going to Boreal.TV.
Public Comment
Representing herself, Deb Benedict came before the County Board to express her concern about the white strobe light planned for the 350' tower north of Grand Marais. Rena Rogers, IS Director, explained that this decision was made by the Communications Committee based on cost, risk mitigation, and impact to the community. Rogers reported that a low scatter LED light has been specified. An alternative to the lighting would be to paint the tower in a candystripe fashion with alternating red and white paint. The County Board will consider Benedict's request, but need more information on the pros and cons of both alternatives.
Community Center
Community Center Director, Diane Booth, came before Board with a revision of the Community Center Board of Trustees By-Laws. The Commissioners had several questions regarding the revisions and will forward them to Jay Kieft for compilation. Booth will incorporate changes as appropriate and re-present to the Board.
Booth presented the Board with the recently updated Community Center Fee Schedule.
Highway Department
The County Board approved the purchase of a Cyclone DP48 Sand Blast Cabinet for $1725 plus freight. This purchase is in the 2014 Highway Department budget.
The Board authorized the Highway Department to advertise for bids for a) aggregate stockpile, b) liquid calcium chloride, and c) summer road maintenance bids for Evergreen Road, Voyageur's Point Road, Mile O'Pine Road, West Rosebush Lane, and Rosebush Hill.
The Board authorized awarding (2) service contract bids for geotechnical borings and evaluation to Braun Intertec Corporation based on low bid.
The Board authorized the Highway Department to solicit proposals for design of the CR46 Bridge. It is anticipated that State Local Bridge Replacement Bonds will be used to pay for the bridge replacement.
New Director Information System and Communications
Rena Rogers, recently hired Information Systems and Communications director, came before the Board to share initial observations of her new position. Rogers shared that she has felt very welcome by the Board and county employees. She talked about her vision to make County business more effective both internally and externally.
Land Use Guide Plan Steering Committee
Office of Planning and Zoning (OPZ) Director, Tim Nelson presented the Land Use Guide Plan Update Committee recommendations for reviewing the existing Land Use plan, identifying issues, and updating the Land Use Guide Plan. The county will contract with Consultant John Powers to lead the process which will include opportunities for public input, including (2) public meetings.
Mark Sandbo request
Mark Sandbo came before the Board requesting a letter of support for him to continue serving on the Governor's Council on Minnesota's Lake Superior Coastal Program. The Board agreed to provide the letter as requested.
Kelly's Hill Road
At the request of the County Attorney's office, Baiers Heeren reviewed correspondence from Kelly's Hill Road Maintenance Association (KHRMA), applicable statutes and real estate record relating to Kelly's Hill Road. Heeren reported that there is no record evidence that establishes Kelly's Hill Road as a Town Road or subsequently as a county road or highway. Jeff Wenz of KHRMA expressed surprise and disappointment at this finding and will need some time to review the written opinion provided by Heeren.
National Crime Victim's Rights Week
The Board approved Jeanne Smith's request to create an informational display in the Courthouse lobby during National Crime Victims' Rights Week.
Assessor's Office
County Assessor, Betty Schulz, provided a progress report on the Assessor Office's work in their quintile property review as required by the State. This past year, 2660 reviews have been completed including north Hovland, Grand Marais, new construction and land. Commissioners Doo-Kirk, Martinson and Gamble complimented them on their work.
Superior National Golf Course Bonding
The Board discussed pros and cons for creating an abatement of property taxes for certain Lutsen area properties and pledging that revenue for payment of financing a portion of the Superior National Golf Course renovation. Commissioner Hakes raised multiple concerns, most notably the risk in this proposal. No action was taken, but Commissioner Doo-Kirk requested that all questions regarding this matter be forwarded to her in writing to be delivered to the EDA.
Veteran's Transportation Services
Commissioner Hakes reported on a meeting she attended with VSO Clarence Everson and VSO Pat Strand to discuss transportation for Veteran's from remote rural areas in northeastern MN to Vet medical facilities in Minneapolis. Hakes reported that Reggie Worlds, MN DVA Deputy Commissioner, is securing $200,000 in funding to purchase (1) bus and (2) vans. Subsequent planning meetings will be held to determine routes, schedules, van locations, and other details necessary to provide this service. This is good news for northeastern MN veterans! Stay tuned for more information.
Spring 2014 Declarations for Spearing
The Board discussed the 2014 Declaration for Spearing in the 1854 ceded territory. The Fond du Lac Band of Lake Superior Chippewa has worked with the State of MN to develop a list of lakes authorized by the Band for spearing walleye. Cook County lakes include Ball Club, Caribou, Cascade, Elbow, Fourmile, Pike, Tait and Tom. The Bois Forte and Grand Portage bands will not spear walleyes in the 1854 treaty area.
Road Maintenance Funds for Superior National Forest
The Board passed a motion requesting the USFS properly maintain the roads within its jurisdiction and increase future dollars budgeted for road maintenance within the Superior National Forest. Well maintained USFS roads are important to tourists, local residents, loggers and firefighters.
Meeting Minutes
Official meeting minutes for today may be accessed by going to the Cook County website or by calling the County Administrator's Office at 218-387-3602. A video of this meeting may be viewed by going to Boreal.TV.
Tuesday, March 25, 2014
March 25 County Board Meeting: Conditional Use Permits, CCLEP Financial Support, Child Abuse Prevention Month
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, County Auditor-Treasurer Braidy Powers, Assistant County Attorney Jeanne Smith and Administrative Support Bev Wolke.
Public Comment
No member of the public opted to come before the Board.
Office of Planning and Zoning
The County Board approved (2) Conditional Use Permits (CUP) as presented by OPZ Director Tim Nelson and Planning and Zoning Administrator Bill Lane.
1) A CUP was approved for Jean Kloster-Jezierski and Edward Kloster allowing the continued use of a recreational vehicle for storage on property adjacent to Maple Hill Road.
2) A CUP was approved for Paul Goettl to modify an internally illuminated sign at the Clearview Store in Lutsen.
Cook County Local Energy Project (CCLEP)
The County Board approved 3-2 (Doo-Kirk and Gamble opposed) $2000 to support a coordinator position for CCLEP. The City of Grand Marais previously approved $2000 in support of a coordinator.
Highway Department
The Board authorized the purchase of a 2015 GMC Sierra 4WD Crew Cab Pick-up to replace the 2005 pickup that was totaled in a rollover accident last summer. This $36,476.81 purchase (less $16,313.75 insurance payout) will be paid from the Highway Department Equipment Reserve account.
With regrets, the board accepted the resignation of William Kloster and authorized the Highway Department to advertise and begin the process of filling the Maintenance Worker 2 position vacated by Kloster.
Miscellaneous Actions
- The Board approved (2) liquor licenses: 1) Gail Thompson for Clearview General Store, and 2) Lisa Mesenbring for Chicago Bay Marketplace.
- The Board delegated by motion the authority to approve depositories of county funds to the Couty Auditor-Treasurer's Office.
- Auditor-Treasurer Braidy Powers notified the Board that local banking institutions have been evaluated for services and fees; Grand Marais State Bank was selected as the local depository as of June 1, 2014.
April is Child Abuse Prevention Month!
At the urging of Joni Kristenson (County Public Health), Jodi Yuhasey (Violence Prevention Center), Grace Bushard (County Social Services), and Beth Farone (County Social Worker for Child Protection) the County Board proclaimed April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among people throughout our community!
County Administrator, Jay Kieft
County Administrator Jay Kieft noted a 3rd Work Session of the County Board will be held to improve its effectiveness, discuss the role of the County Administrator and identify core values.
Meeting Minutes
A complete copy of meeting minutes from today's meeting may be found on the Cook County webpage or by calling the County Administrator's office at 218/387-3602. Alternatively, a video of this meeting may be viewed in its entirety by going to Boreal.TV.
Public Comment
No member of the public opted to come before the Board.
Office of Planning and Zoning
The County Board approved (2) Conditional Use Permits (CUP) as presented by OPZ Director Tim Nelson and Planning and Zoning Administrator Bill Lane.
1) A CUP was approved for Jean Kloster-Jezierski and Edward Kloster allowing the continued use of a recreational vehicle for storage on property adjacent to Maple Hill Road.
2) A CUP was approved for Paul Goettl to modify an internally illuminated sign at the Clearview Store in Lutsen.
Cook County Local Energy Project (CCLEP)
The County Board approved 3-2 (Doo-Kirk and Gamble opposed) $2000 to support a coordinator position for CCLEP. The City of Grand Marais previously approved $2000 in support of a coordinator.
Highway Department
The Board authorized the purchase of a 2015 GMC Sierra 4WD Crew Cab Pick-up to replace the 2005 pickup that was totaled in a rollover accident last summer. This $36,476.81 purchase (less $16,313.75 insurance payout) will be paid from the Highway Department Equipment Reserve account.
With regrets, the board accepted the resignation of William Kloster and authorized the Highway Department to advertise and begin the process of filling the Maintenance Worker 2 position vacated by Kloster.
Miscellaneous Actions
- The Board approved (2) liquor licenses: 1) Gail Thompson for Clearview General Store, and 2) Lisa Mesenbring for Chicago Bay Marketplace.
- The Board delegated by motion the authority to approve depositories of county funds to the Couty Auditor-Treasurer's Office.
- Auditor-Treasurer Braidy Powers notified the Board that local banking institutions have been evaluated for services and fees; Grand Marais State Bank was selected as the local depository as of June 1, 2014.
April is Child Abuse Prevention Month!
At the urging of Joni Kristenson (County Public Health), Jodi Yuhasey (Violence Prevention Center), Grace Bushard (County Social Services), and Beth Farone (County Social Worker for Child Protection) the County Board proclaimed April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among people throughout our community!
County Administrator, Jay Kieft
County Administrator Jay Kieft noted a 3rd Work Session of the County Board will be held to improve its effectiveness, discuss the role of the County Administrator and identify core values.
Meeting Minutes
A complete copy of meeting minutes from today's meeting may be found on the Cook County webpage or by calling the County Administrator's office at 218/387-3602. Alternatively, a video of this meeting may be viewed in its entirety by going to Boreal.TV.
Tuesday, March 11, 2014
March 11 County Board Meeting: One Watershed, Property Classification, Forest Service Roads
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
No member of the public came before the County Board.
Office of Planning & Zoning (OPZ)
The Board addressed several issues presented by OPZ Director, Tim Nelson:
1. The Board adopted the Cook County Septic Ordinance Number 58, acknowledging the successful process between local government, the MPCA, and concerned/involved citizens.
2. The Board authorized (4-1 Hakes opposed) to move forward with the consulting team of John Powers, Robert Bruce and Tony Kroska to develop a work plan and budget for updating the County's Comprehensive Land Use Guide Plan.
3. The Recycling Center will extend its hours on Tuesdays by opening at 9:00 am. This is in response to the public's request for earlier drop off times.
4. The Board accepted the Solid Waste Committee recommendation to change vendors for waste electronics collection based on lower costs to the public. The County will contract with The Retrofit Company and pay the administrative collection fees; the public will NOT pay a fee for dropping off electronic devices.
5. The Board supported attendance by the Planning Commision, Board of Adjustment, County Attorney and (2) Commissioners at the MCIT Land Use Legal Work Shop in St. Cloud and authorized payment of travel expenses. Commissioners Doo-Kirk and Gamble will respresent the County Board.
6. The Board approved the annual renewals for the solid waste hauler licenses.
Law Enforcement
The County Board authorized (4-1 Martinson opposed) Sheriff Falk to purchase (2) new squads and the necessary equipment to outfit them at a cost of ~$97,000. Funds for this purchase have been allocated and previously approved in the 2014 budget and vendor quoted state contract pricing.
One Watershed, One Plan
Water Plan Coordinator, Ilena Berg, provided the Board with information about the One Watershed, One Plan pilot project. The Board passed a resolution to support Lake and Cook County SWCDS in their pursuit of their proposed joint One Watershed, One Plan pilot project.
Vehicle Needs
The Board authorized Maintenance Director Brian Silence to obtain vehicle quotes for a car needed by the Assessor's Office.
Resort Property Classifications (MN Statute 273.13 Subdivision 25)
At the request of the County Board, Assessor Betty Schulz provided information regarding Class 4c Seasonal Recreation property and how it is determined.
Jim Boyd, Cook County Chamber of Commerce Director, along with Dennis Rysdahl (Owner AmericInn) and Bill Hubbard (Owner Cliff Dweller) came before the Board requesting support for changing the statutory language defining Class 4c Seasonal Recreational properties in Minnesota. Boyd identified (7) Cook County lodging properties that have been inadvertently receiving the tax benefits from being classified in error as Class 4c (Best Western, Aspen Lodge, Spruceglen, Shoreline, Aspen Inn, Cliff Dweller, AmericInn, Mountain Inn). Correction of this error has resulted in significant tax increases for these (7) properties. (Auditor Braidy Powers cautioned it is difficult to determine the exact increase, but roughly estimated it to be $162,000 in total.)
Commissioner Bruce Martinson made a motion to change the statutory language as requested, making it quite easy to be classified as 4c seasonal recreational. Commissioner Gamble supported the motion and it passed 4-1 with Commissioner Hakes opposed.
Discussion: I opposed this motion because taxpayers that have been paying their fair share of taxes are being asked to subsidize the taxes of those who have not been paying the taxes intended by State Legislation. The reduction of property taxes for these lodging establishments will result in an equivalent increase in property taxes for all business and property owners in Cook County, a burden that has already been carried for several years. According to Auditor Braidy Powers, the City of Grand Marais taxpayers will bear the brunt of this shift. I also opposed this motion because nearly all of the businesses being asked to carry this burden are seasonal, not just the (7) requesting the tax relief.
Cook County Local Energy Project
The County Board denied (4-1 Hakes opposed) a request from CCLEP for $4000 to support a part-time CCLEP Coordinator. The County Board contributed $4000 to CCLEP last year.
Superior National Forest Road Maintenance Funding
District Ranger Nancy Larson and District Ranger Kurt Steele supported Civil Engineer John Olson in his presentation on Forest Service Maintenance and funding. Forest Services roads and bridges are being lost. The County Board passed a motion to support Federal funding for maintaining these roads.
NE Minnesota Transportation Planning
Todd Campbell, MnDOT District One, and Jon Mason, ARDC Transportation Planner, presented an overview of MnDOT District One projects for 2014-2018. Mason also overviews the Transportation Alternatives Program for community based projects that enhance cultural, historic and environmental aspects of our transportation infrastructure.
Cook County Community YMCA
Duluth YMCA CEO, Chris Francis, and Cook County Branch Executive Director, Emily Marshall, came before the County Board with an overview of the 2013 Budget and 2014 Year-To-Date budget. Individual memberships are currently at 1361, which has resulted in a significant increase in projected revenues. However, due to the increase in membership, increase in propane costs, and start up costs, expenses have also gone up. Overall, Francis and Marshall are extremely pleased with the start up financial results, but reminded the Board that it is too early to make any year-end projections. The County Board acknowledged their good work.
Francis also said the Y is exploring the feasibility of providing Licensed Day Care and will likely come to the Board with ideas later this year.
Public Health and Human Services (PHHS)
The Board accepted a staff resignation as presented by PHHS Director Sue Futterer, and authorized Futterer to begin the process of filling this position.
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several items of business before the Board.
1. The Board approved the Claims.
2. The Board approved the 2013 audit engagement letter and authorized the chair and county auditor to sign it.
3. Powers provided a chart showing County investment earnings since the year 2000. Some years showed earnings in excess of the budget estimate, while other years showed earnings below the budget estimates. Accurately anticipating the financial markets is difficult. Powers noted that the County invests conservatively.
4. The Planning and Zoning Department has set a PUBLIC HEARING for April 22, 2014 at 10:00 am to consider changes to fees charged by the Office of Planning and Zoning.
5. The Board approved hiring Karen Blackburn for the Financial Coordinator position being vacated by John Peterson in April.
Meeting Minutes
A copy of the approved minutes for this meeting will be made available on the Cook County Website or by contacting the County Adminsitrator's Office at 218/387-3602. A video of today's meeting will be made available at Boreal.TV
Public Comment
No member of the public came before the County Board.
Office of Planning & Zoning (OPZ)
The Board addressed several issues presented by OPZ Director, Tim Nelson:
1. The Board adopted the Cook County Septic Ordinance Number 58, acknowledging the successful process between local government, the MPCA, and concerned/involved citizens.
2. The Board authorized (4-1 Hakes opposed) to move forward with the consulting team of John Powers, Robert Bruce and Tony Kroska to develop a work plan and budget for updating the County's Comprehensive Land Use Guide Plan.
3. The Recycling Center will extend its hours on Tuesdays by opening at 9:00 am. This is in response to the public's request for earlier drop off times.
4. The Board accepted the Solid Waste Committee recommendation to change vendors for waste electronics collection based on lower costs to the public. The County will contract with The Retrofit Company and pay the administrative collection fees; the public will NOT pay a fee for dropping off electronic devices.
5. The Board supported attendance by the Planning Commision, Board of Adjustment, County Attorney and (2) Commissioners at the MCIT Land Use Legal Work Shop in St. Cloud and authorized payment of travel expenses. Commissioners Doo-Kirk and Gamble will respresent the County Board.
6. The Board approved the annual renewals for the solid waste hauler licenses.
Law Enforcement
The County Board authorized (4-1 Martinson opposed) Sheriff Falk to purchase (2) new squads and the necessary equipment to outfit them at a cost of ~$97,000. Funds for this purchase have been allocated and previously approved in the 2014 budget and vendor quoted state contract pricing.
One Watershed, One Plan
Water Plan Coordinator, Ilena Berg, provided the Board with information about the One Watershed, One Plan pilot project. The Board passed a resolution to support Lake and Cook County SWCDS in their pursuit of their proposed joint One Watershed, One Plan pilot project.
Vehicle Needs
The Board authorized Maintenance Director Brian Silence to obtain vehicle quotes for a car needed by the Assessor's Office.
Resort Property Classifications (MN Statute 273.13 Subdivision 25)
At the request of the County Board, Assessor Betty Schulz provided information regarding Class 4c Seasonal Recreation property and how it is determined.
Jim Boyd, Cook County Chamber of Commerce Director, along with Dennis Rysdahl (Owner AmericInn) and Bill Hubbard (Owner Cliff Dweller) came before the Board requesting support for changing the statutory language defining Class 4c Seasonal Recreational properties in Minnesota. Boyd identified (7) Cook County lodging properties that have been inadvertently receiving the tax benefits from being classified in error as Class 4c (Best Western, Aspen Lodge, Spruceglen, Shoreline, Aspen Inn, Cliff Dweller, AmericInn, Mountain Inn). Correction of this error has resulted in significant tax increases for these (7) properties. (Auditor Braidy Powers cautioned it is difficult to determine the exact increase, but roughly estimated it to be $162,000 in total.)
Commissioner Bruce Martinson made a motion to change the statutory language as requested, making it quite easy to be classified as 4c seasonal recreational. Commissioner Gamble supported the motion and it passed 4-1 with Commissioner Hakes opposed.
Discussion: I opposed this motion because taxpayers that have been paying their fair share of taxes are being asked to subsidize the taxes of those who have not been paying the taxes intended by State Legislation. The reduction of property taxes for these lodging establishments will result in an equivalent increase in property taxes for all business and property owners in Cook County, a burden that has already been carried for several years. According to Auditor Braidy Powers, the City of Grand Marais taxpayers will bear the brunt of this shift. I also opposed this motion because nearly all of the businesses being asked to carry this burden are seasonal, not just the (7) requesting the tax relief.
Cook County Local Energy Project
The County Board denied (4-1 Hakes opposed) a request from CCLEP for $4000 to support a part-time CCLEP Coordinator. The County Board contributed $4000 to CCLEP last year.
Superior National Forest Road Maintenance Funding
District Ranger Nancy Larson and District Ranger Kurt Steele supported Civil Engineer John Olson in his presentation on Forest Service Maintenance and funding. Forest Services roads and bridges are being lost. The County Board passed a motion to support Federal funding for maintaining these roads.
NE Minnesota Transportation Planning
Todd Campbell, MnDOT District One, and Jon Mason, ARDC Transportation Planner, presented an overview of MnDOT District One projects for 2014-2018. Mason also overviews the Transportation Alternatives Program for community based projects that enhance cultural, historic and environmental aspects of our transportation infrastructure.
Cook County Community YMCA
Duluth YMCA CEO, Chris Francis, and Cook County Branch Executive Director, Emily Marshall, came before the County Board with an overview of the 2013 Budget and 2014 Year-To-Date budget. Individual memberships are currently at 1361, which has resulted in a significant increase in projected revenues. However, due to the increase in membership, increase in propane costs, and start up costs, expenses have also gone up. Overall, Francis and Marshall are extremely pleased with the start up financial results, but reminded the Board that it is too early to make any year-end projections. The County Board acknowledged their good work.
Francis also said the Y is exploring the feasibility of providing Licensed Day Care and will likely come to the Board with ideas later this year.
Public Health and Human Services (PHHS)
The Board accepted a staff resignation as presented by PHHS Director Sue Futterer, and authorized Futterer to begin the process of filling this position.
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several items of business before the Board.
1. The Board approved the Claims.
2. The Board approved the 2013 audit engagement letter and authorized the chair and county auditor to sign it.
3. Powers provided a chart showing County investment earnings since the year 2000. Some years showed earnings in excess of the budget estimate, while other years showed earnings below the budget estimates. Accurately anticipating the financial markets is difficult. Powers noted that the County invests conservatively.
4. The Planning and Zoning Department has set a PUBLIC HEARING for April 22, 2014 at 10:00 am to consider changes to fees charged by the Office of Planning and Zoning.
5. The Board approved hiring Karen Blackburn for the Financial Coordinator position being vacated by John Peterson in April.
Meeting Minutes
A copy of the approved minutes for this meeting will be made available on the Cook County Website or by contacting the County Adminsitrator's Office at 218/387-3602. A video of today's meeting will be made available at Boreal.TV
Tuesday, January 28, 2014
January 28 County Board Meeting: Bill Bally's Blacksmith Shop, Zip Line Project, Biomass Project Q&A, YMCA Budget
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Centerline of County Road No. 97
Molly Hicken, supported by Highway Engineer David Betts, requested County Board consent to the Pouliot and Bazzett Trust Joint Petition for Examiner's Directive. With a 33 foot easement reserved on the Pouliot and Bazzett Trust properties for the County, the County Board approved the request.
Move MN Project
The Board approved a resolution (4-1 Hall opposed) supporting the Move MN Campaign, a state-wide comprehensive transportation funding package to address Minnesota's $50 billion transportation deficit.
AEOA Lease Agreement for 2014
At the request of Diane Booth, Community Center/Extension Director, the Board approved the AEOA Lease Agreement for 2014. AEOA has leased space in the Community Center since April 2013; their office is currently open 4 days a week.
Gypsy Moth Public Hearing
The MN Department of Agriculture asked the County to reschedule the Gypsy Moth Public Hearing to February 25, 2014 at 10 a.m. in the Commissioner's Room. This request was approved. The State will publish notice of the hearing.
John Peterson, Financial Coordinator
With regret, the County Board accepted the resignation of Financial Coordinator, John Peterson. After 11 years of County service, Peterson will retire as of April 4, 2014. He will be missed. The Board also approved the hiring process to fill the position vacated by Peterson.
Budget Review
The Board accepted the Fourth Quarter 2013 budget review for the General Fund as presented by Braidy Powers. Powers noted that revenues exceeded expenses by $168,997 for 2013. This amount is subject to year end audit adjustments. It is anticipated that ~$168,997 will be added to the general fund.
Bally Blacksmith Shop
Cook County Historical Society (CCHS) Director, Carrie McHugh, reported that the Historical Society has received two grants and many donations for the Bally Blacksmith Shop project. The first is a Legacy Grant from the MN Historical Society to hire staff to sort and catalog the contents of property. The second is a $20,000 IRRRB grant to do stabilization work on the 1911 original Bally Blacksmith building. The CCHS will match this grant with donations funds.
Board and Committee Assignments
- Stan Tull was appointed to the Water Planning Committee as recommended by Water Plan Coordinator, Ilena Berg
- Commissioner Doo-Kirk was appointed as the primary Board liaison to the Moving Matters Committee. Commissioner Gamble was appointed alternate.
Miscellaneous
At the request of the Cook County/Grand Marais Economic Development Authority, the County approved the Arrowhead Economic Opportunity Authority (AEOA) to administer the DEED Small Cities Grant should Cook County be successful in receiving it.
The Board authorized Paul Harvey, Chair of the Cook County Broadband Commission, to attend the Blandin Conference "Border to Border: A Call to Action" on February 4-5 in St. Paul. The County will reimburse fees and travel expenses at the County per diem level. The Broadband Commission is working to fill some of the gap left by Danna MacKenzie when she accepted a job as Executive Director of the Governor's newly created State Office of Broadband Development. The County is currently interviewing to replace MacKenzie as IT Director for the County.
On behalf of the County Board, Jay Kieft will ask Rowan Watkins to attend the Grand Marais Planning Commission public hearing regarding the County's request for a variance to erect a 130' tall communication tower at the Law Enforcement Center.
The County Board approved a motion requesting the MN Legislature appropriate $1.7 million in the bonding bill during the coming legislative session for the construction of the Gitch-Gami Trail from the Cutface wayside rest to Grand Marais.
Commissioner Hakes reported that the Cook County Community YMCA has over 1000 individual members and will be providing 5 full-time positions with benefits (plus several part-time positions). January revenues have exceeded the projections, but expenses are not tallied yet. Hakes said the YMCA Board is very optimistic about the financial projections, but cautioned against making early projections. Hakes also reported that the the building is functioning extremely well, and that the County and YMCA continue working to resolve a few building issues that remain, including locker room floor drainage and the sauna controls.
Superior Zip Line Revolving Loan
Assistant County Attorney Molly Hicken notified Matt Geretschlaeger and his attorney, Baiers Heeren, that Mr. Geretschlaeger did not meet the requirements necessary for the County to authorize a draw down of the $250,000 loan that was approved by the County Board (4-1 Hakes opposed) on July 23, 2013. As a result, the Cook County Revolving Loan granted to Geretschlaeger for his Superior Zipline project is voided.
Biomass Project Q&A
Mark Spurr, FVB Energy, supported by George Wilkes and Paul Nelson of Cook County Local Energy Project (CCLEP) answered County Board questions and discussed the Biomass Project for approximately 90 minutes. The Biomass project has been supported in part with One Percent Local Sales Tax funds. The Grand Marais PUC is exploring the possibility of owning and operating a Biomass Facility in Grand Marais.
Meeting Minutes
Meeting minutes for the January 28 and the January 21, 2014 County Board Meetings will be made available on the Cook County website after they are approved. A copy may also be obtained by contacting the County Administrator's Office at 387-3602. A video of these meetings in their entirety may be viewed at Boreal.TV.
Public Comment
No member of the public opted to come before the County Board.
Centerline of County Road No. 97
Molly Hicken, supported by Highway Engineer David Betts, requested County Board consent to the Pouliot and Bazzett Trust Joint Petition for Examiner's Directive. With a 33 foot easement reserved on the Pouliot and Bazzett Trust properties for the County, the County Board approved the request.
Move MN Project
The Board approved a resolution (4-1 Hall opposed) supporting the Move MN Campaign, a state-wide comprehensive transportation funding package to address Minnesota's $50 billion transportation deficit.
AEOA Lease Agreement for 2014
At the request of Diane Booth, Community Center/Extension Director, the Board approved the AEOA Lease Agreement for 2014. AEOA has leased space in the Community Center since April 2013; their office is currently open 4 days a week.
Gypsy Moth Public Hearing
The MN Department of Agriculture asked the County to reschedule the Gypsy Moth Public Hearing to February 25, 2014 at 10 a.m. in the Commissioner's Room. This request was approved. The State will publish notice of the hearing.
John Peterson, Financial Coordinator
With regret, the County Board accepted the resignation of Financial Coordinator, John Peterson. After 11 years of County service, Peterson will retire as of April 4, 2014. He will be missed. The Board also approved the hiring process to fill the position vacated by Peterson.
Budget Review
The Board accepted the Fourth Quarter 2013 budget review for the General Fund as presented by Braidy Powers. Powers noted that revenues exceeded expenses by $168,997 for 2013. This amount is subject to year end audit adjustments. It is anticipated that ~$168,997 will be added to the general fund.
Bally Blacksmith Shop
Cook County Historical Society (CCHS) Director, Carrie McHugh, reported that the Historical Society has received two grants and many donations for the Bally Blacksmith Shop project. The first is a Legacy Grant from the MN Historical Society to hire staff to sort and catalog the contents of property. The second is a $20,000 IRRRB grant to do stabilization work on the 1911 original Bally Blacksmith building. The CCHS will match this grant with donations funds.
Board and Committee Assignments
- Stan Tull was appointed to the Water Planning Committee as recommended by Water Plan Coordinator, Ilena Berg
- Commissioner Doo-Kirk was appointed as the primary Board liaison to the Moving Matters Committee. Commissioner Gamble was appointed alternate.
Miscellaneous
At the request of the Cook County/Grand Marais Economic Development Authority, the County approved the Arrowhead Economic Opportunity Authority (AEOA) to administer the DEED Small Cities Grant should Cook County be successful in receiving it.
The Board authorized Paul Harvey, Chair of the Cook County Broadband Commission, to attend the Blandin Conference "Border to Border: A Call to Action" on February 4-5 in St. Paul. The County will reimburse fees and travel expenses at the County per diem level. The Broadband Commission is working to fill some of the gap left by Danna MacKenzie when she accepted a job as Executive Director of the Governor's newly created State Office of Broadband Development. The County is currently interviewing to replace MacKenzie as IT Director for the County.
On behalf of the County Board, Jay Kieft will ask Rowan Watkins to attend the Grand Marais Planning Commission public hearing regarding the County's request for a variance to erect a 130' tall communication tower at the Law Enforcement Center.
The County Board approved a motion requesting the MN Legislature appropriate $1.7 million in the bonding bill during the coming legislative session for the construction of the Gitch-Gami Trail from the Cutface wayside rest to Grand Marais.
Commissioner Hakes reported that the Cook County Community YMCA has over 1000 individual members and will be providing 5 full-time positions with benefits (plus several part-time positions). January revenues have exceeded the projections, but expenses are not tallied yet. Hakes said the YMCA Board is very optimistic about the financial projections, but cautioned against making early projections. Hakes also reported that the the building is functioning extremely well, and that the County and YMCA continue working to resolve a few building issues that remain, including locker room floor drainage and the sauna controls.
Superior Zip Line Revolving Loan
Assistant County Attorney Molly Hicken notified Matt Geretschlaeger and his attorney, Baiers Heeren, that Mr. Geretschlaeger did not meet the requirements necessary for the County to authorize a draw down of the $250,000 loan that was approved by the County Board (4-1 Hakes opposed) on July 23, 2013. As a result, the Cook County Revolving Loan granted to Geretschlaeger for his Superior Zipline project is voided.
Biomass Project Q&A
Mark Spurr, FVB Energy, supported by George Wilkes and Paul Nelson of Cook County Local Energy Project (CCLEP) answered County Board questions and discussed the Biomass Project for approximately 90 minutes. The Biomass project has been supported in part with One Percent Local Sales Tax funds. The Grand Marais PUC is exploring the possibility of owning and operating a Biomass Facility in Grand Marais.
Meeting Minutes
Meeting minutes for the January 28 and the January 21, 2014 County Board Meetings will be made available on the Cook County website after they are approved. A copy may also be obtained by contacting the County Administrator's Office at 387-3602. A video of these meetings in their entirety may be viewed at Boreal.TV.
Tuesday, December 17, 2013
Human Services and County Board Meetings: PHHS Staffing, Moving Matters, 0% Levy Increase and Welcome County Administrator Jay Kieft!
Human Services Board Meeting
Human Services Board Chair, Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja, and Bruce Martinson were all present for today's meeting. Also present were County Administrator Jay Kieft, PHHS Director Sue Futterer, Fiscal Supervisor Jan Parish, Social Worker Supervisor Grace Bushard, Social Worker Jennifer Rue and Alison McIntyre Case Aid/Office Support.
Inpatient Treatment - Jennifer Rue, Social Worker
Jennifer Rue came before the Human Services Board to talk about her work in Inpatient Chemical Dependency Case Management. The target population for this program is youth and adults struggling with chemical health requiring inpatient treatment. Referrals for this program generally come from Probation or self-referrals.
Rue noted that her caseload for this program has been increasing greatly. At the beginning of 2013, one or two clients received in-patient treatment. In November and December of this year, that number has increased to one or two per week.
Rue also shared the state-level initiative for treatment centers to focus on the dual diagnosis approach to chemical dependency treatment because so many people dealing with chemical dependency also deal with other physical, spiritual or mental health issues. It is most effective to treat chemical dependency and other health issues at the same time as they are so interconnected.
Rue's work and the services she provides are clearly making a positive difference in the lives of individuals and families struggling with chemical dependency issues.
November Financial Report - Jan Parish, Fiscal Supervisor
Jan Parish provide the November Financial Report, noting that the PHHS cash balance has grown to a healthier amount of $705,000. Parish also provided information regarding the Consolidated Chemical Dependency Treatment fund used to cover inpatient chemical treatment costs for people without health insurance to cover these costs.
Parish provided the Board with a MN Department of Human Services quality assurance review on the Cook County Supplemental Nutrition Assistance Program (SNAP). Cook County's performance is fairly consistent with statewide performance.
Director's Report - Sue Futterer, Director
Sue Futterer gave the Board a Staffing Update and recommendations for filling open positions and the Board approved the following actions:
- Alison McIntyre advanced from Office Support/Case Aid to Eligibility Specialist at 37.5 hours/week effective 12/30/13.
- Talbrey Benson-Goupil was hired to fill the Office Support/Case Aid position at 37.5 hours/week.
- An In Home Support Coordinator and MN Choices Certified Assessor position at 20 hours/week was authorized.
Futterer reported on the Wilderness Outpatient Treatment Program progress toward moving to Electronic Health Records as required by the State to be in place on/before 1/1/2015. Futterer explained that this is an expensive and an important decision, so much thought and study are going into the decision.
Futterer also reported that a Statement of Work for Child Support EDMS has been created and the Region 3 Redesign collaborative effort is moving forward.
Other Items for Board Action
- The 2014 MN Department of Health Assurance and Agreements for the Local Public Health Act Title V, MCH Block Grant and TANF Family Home Visiting was approved.
- The Board approved an agreement between Cook and Carlton Counties for the provision of Child Support Services for Cook County. Under this agreement, Carlton PHHS will provide child support officers, enforcement aids, and child support programmatic supervision to Cook County for the 13 month period of 12/1/13 through 12/31/14.
- The Board authorized a contract for services between Cook County and Financial Worker Mark Wittrock, for Income Maintenance Services from January 29, 2014 through April 30, 2014.
- The Board accepted donations in the amount of $8500 to PHHS. These gifts were given by area churches, individuals and one organization. These funds may be used at the discretion of PHHS to meet client needs when no other funding is available.
- The Board authorized the appointment of Cecelia Bloomquist to replace Matt Webb on the PHHS Advisory Committee.
Committee Reports
Garry Gamble reported that Arrowhead Regional Corrections continues to move forward with a 2-year remodel of NERC that is slated to be finished by 12/31/2015.
Jan Hall reported on the Community Health Board noting that the CHB is looking for an interim director to replace Julie Myrhe as the Director.
Bruce Martinson reported that Cook County Community YMCA Director, Emily Marshall, was present at the Health Care Planning Committee meeting last week to discuss the YMCA and ways to collaborate.
Jerry Lilja provided a briefing paper entitled "The State of Early Learning in Minnesota" from the Early Learning Council. Patty Nordahl of Cook County's PHHS Advisory Committee, serves on the Governor's Early Learning Council.
County Board Meeting
It was a pleasure to welcome County Administrator Jay Kieft to the Board Meeting today!
County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Auditor Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
Cook County News Herald reporter, Jane Howard, announced she has accepted a position with the Mille Lacs Band of Ojibwe as a psychologist and is moving to Onamia. The Board wished Howard well in her new venture.
USFS Land Exchange
The Board authorized an extension of the collection agreement between the USFS and Cook County for the current land exchange. The purpose of this modification, as presented by Assessor/Land Commissioner Betty Schultz, is to extend the expiration date of the agreement to December 31, 2014 to allow additional time for completion of the appraisal of lands in the exchange.
Highway Department
The Board approved (3) requests as presented by Highway Engineer David Betts:
- With the assistance of Congressman Chip Cravaack, Cook County was able to obtain a release of the reversionary clause that had prohibited the purchase of land needed for construction on CSAH 8. The County Board finalized this by approving the dedication of this easement and the $163,100 payment to the Cook County Airport.
- Final inspection of the CSAH 8 Reconstruction Phase 2 has been performed and the work satisfactorily completed. The Board accepted the project and authorized final payment in the amount of $62,764.88 to Ulland Brothers.
- The 2014 John Beargrease Sled Dog Marathon is scheduled for January 26-29. The Board approved the permit application for this event.
Crime Victim/Witness Coordinator
The Cook County Attorney's office has been functioning without the benefit of a Crime Victim/Witness Coordinator since approximately October 16 when Jeanne Smith began fulfilling the duties of Assistant Cook County Attorney due to County Attorney Tim Scannell's medical leave. At the request of Molly Hicken, the Board approved filling a temporary, part-time position of Crime Victim/Witness Coordinator at 20 hours a week for the duration of Scannell's medical leave. This position is paid entirely by a state grant at a wage of $13.774.
Emergency Management, Jim Wiinanen
At the request of Emergency Manager, Jim Wiinanen, the Board approved the posting for a Firewise Coordinator to be hired from February 1 to December 21, 2014. SRS Title III and the CCWPP Twin Lake Grant will provide the funding for this position.
The Board also approved applying for a Community-specific Integrated Emergency Management Course to be conducted locally in FY2015 with instructional staff from the Emergency Management Institute at the National Emergency Training Center in Maryland. This training would be held in Grand Portage and include multiple jurisdictions including Grand Portage, Cook County, Neebing and Thunder Bay. If successful, funding for this training will be allocated in 2014 from department training budgets.
The Board approved a motion to apply for a grant from the T.R.A.I.L.S. program of the Polaris Foundation to purchase emergency locator signs on the recreational trails in Cook County.
Moving Matters
Kristin DeArruda-Wharton came before the Board to explain the relationships between the Sawtooth Mountain Clinic wellness programs including Moving Matters, State Health Improvement Program (SHIP), Community Transformation Grant, Safe Routes to School and the Active Living Steering Committee. DeArruda-Wharton shared that Moving Matters is a home-grown, county-wide project of the Sawtooth Mountain Clinic and many local partners working to create safe and accessible walking and biking routes for people of all ages and abilities. Funding for Moving Matters is from a BCBS grant for planning which will include public involvement and facilitation from ARDC.
Auditor-Treasurer Braidy Powers
Powers reported that the Secure Rural Schools Act was reauthorized for one more year. The County approved Power's recommendation for allocating the funds with 85% to be divided equally for public schools and public roads. Seven percent will be set aside for Title III County projects.
The Board approved making no change to Board per diems and salary. The Board voted to increase the Commissioner's contribution to health insurance from $15 to $25/month (4-1 Hall opposed).
The Board approved a deadline of December 20, 2013 at 2 pm as the deadline for qualified newspapers to submit proof of qualifications and 2014 rates for publishing legal notices.
2014 Budget and Levy
The Board approved the 2014 Budget and set a tax levy of $6,104,890 which is a 0% increase.
Law Enforcement, Judy Sivertson
The Board authorized the purchase of wireless headsets at a cost of $1515 as presented by Judy Sivertson. These headsets will enable dispatchers to dispatch while away from the desk conducting inmate cell checks, lobby business, and typing. These headsets will be paid for from the 9-1-1- fund.
ARMER Radios, Rowan Watkins
Rowan Watkins and Danna MacKenzie of the County's IT Department, came before the Board with a request to purchase 70 ARMER mobile radios and 17 base stations. All but 11 radios and 3 base stations will be funded by a grant.
Economic Development Authority
When asked for an update, Commissioner Doo-Kirk reported that the EDA has laid off 3 of 4 employees at Superior National Golf Course. In addition, the EDA opted not to renew its contract with Community Funding Solutions (CFS). These measures have been taken to address EDA budget issues.
Cook County Community YMCA
Wade Cole, ORB Management, gave the Board a construction and budget update for the YMCA project. The Board authorized up to $16,000 to improve the lobby floor (3-2 Gamble and Hall opposed), $3200 for sun blocker 3M film for the pool windows (4-1 Gamble opposed), and $2250 for gym door mullions and door closers (4-1 Gamble opposed). In addition, the Board authorized adding $10,000 to the contingency fund (4-1 Gamble opposed).
Everybody is invited to the YMCA's Grand Opening on Saturday, January 4! Hope to see you there! On Friday, January 3, there will be a celebration event for Charter Members! Check the Cook County Community YMCA website for membership information! Join before the Grand Opening and become a Charter Member!
Miscellaneous
The Board assigned Commissioner Doo-Kirk to the County Safety Committee. The Safety Committee is different from the Courthouse Security Committee, but the two collaborate on shared goals.
The Board approved Dyan Ebert to pursue reimbursement from the Minnesota Attorney General for prosecution services provide by Thomas Heffelfinger in the Tim Scannell case.
A public hearing on the MN Gypsy Moth program will be scheduled in January.
Meeting Minutes
A copy of these meeting minutes will be posted after they are approved on the Cook County website. A written copy may be obtained by contact the Auditor-Treasurer's Office at 387-3640.
Tuesday, October 22, 2013
October 22 County Board Meeting: Senator Bakk and Representative David Dill visit Board
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken and Administrative Assistant Bev Wolke.
Public Comment
Mary Manning and Mark Adams came separately before the County Board as property owners on the Tower Road near Hovland. They are both concerned about the condition of the Tower Road since Arrowhead Electric installed power and fiber. Arrowhead Electric agreed to restore the road to its pre-installation condition, but the work hasn't been completed and winter is coming. It is the Board's understanding from Arrowhead Electric, that they have been waiting to do road repair until after the fiber was installed. Fiber was installed early in October. Board Chair Jan Hall asked Commissioner Hakes to follow up with Arrowhead to get a date on when this work will be done.
Highway Department
The Board approved a special event permit application from the Greater Grand Marais Chamber of Commerce for the Grand Marais Christmas Parade to be held on November 29 from 5:00 to 5:30 pm.
The Board accepted, with regrets and appreciation for his service, the resignation of Maintenance Worker 2, Rick Motz.
The Board accepted the recommendation of Highway Engineer, David Betts, to hire Jesse Backstrom for the Maintenance Worker 2 positio vacated by Bill Bohnen. In addition, the Board accepted the recommendation to hire Norris Klegstad to replace Rick Motz. MNDot District 1 State Aid Engineer Walter Leu participated in the interviewing of these applicants.
The Board made awards for Winter Maintenance on Subordinate Governmental Service District Roads on Evergreen Road, Mile-O-Pine Road, Voyageur's Point, West Rosebush Lane, and Irish Creek Road. These awards were based on low bid or sole bidder.
Office of Planning and Zoning (OPZ)
The County Board authorized OPZ Director Tim Nelson to initiate the hiring process of a permanent year-round secretarial position at 35 hours per week. This position is currently a temporary 40-hour per week job; temporary positions may only be held for a 6-month period.
The Board authorized two Interium Use Permits to allow the continued use of recreational vehicles for habitation:
1) The first IUP was granted to Bob and Debbie Meyer for their property adjacent to Birch Lake. This permit shall expire after 2 years or upon sale of the property to someone other than Gayle Quistad.
2) The second IUP was granted to Barbara Wagman for her 20-acre parcel zoned FAR 1 on Lone Cedar Road.
The Office of Planning and Zoning is currently reviewing its Land Use Plan which will include a use plan for Recreational Vehicles.
WTIP Request
WTIP Director Deb Benedict came before the Board to request a letter confirming the County's intention to provide space and enter into a lease agreement for WTIP's new antenna to be installed on the tower being built just north of Grand Marais. The County voted to support this request unanimously and acknowledged that WTIP is an important asset in Cook County.
YMCA Furniture, Fixtures, and Equipment (FFE)
Cook County Community YMCA Director, Emily Marshall, came before the County Board with a request to purchase ~$7700 of equipment for the new YMCA: pool table, volleyball posts and net, computers, fire wall equipment. Purchases were made based on low bid except for the volleyball posts and net which was purchased to be compatible with the ISD166 volleyball equipment. By purchasing good used equipment, Marshall was able to save approximately $15,000 on these items. The Board authorized this request 4-1 (Gamble opposed).
Marshall then requested authorization to purchase ~$50,000 of equipment over the next few weeks with the approval of Auditor-Treasurer Braidy Powers if: 1) the purchase is based on low bid, and 2) the purchase is within the budget approved. Marshall has been acknowledged by each of the five County Commissioners for her good work in maximizing the FFE budget. Marshall's request was authorized by the Board 4-1 (Gamble opposed).
Cook County Community YMCA
Construction of the YMCA is still on schedule for a December 2013 completion. Go to the Cook County YMCA website for information about classes being held now, the Y Swim Team, making a donation, preliminary hours and more!
Northeastern Regional Corrections Center (NERCC)
The County Board passed resolutions supporting the NERCC Renovation and Improvement Project. Cook County's financial responsibility in this $6,000,000 rehabilitation project is $81,600 to be paid in 2014.
NERCC is operated by the Arrowhead Regional Correction Joint Powers with representation from St. Louis, Carlton, Lake, Cook and Koochiching counties. The facility was built in the 1930's and currently includes a 150 bed minimum security male facility and a 3200 acre farm. The NERCC facility has significant deferred maintenance, life safety, code issues and loss of functionality. In addition, Carlton and St. Louis Counties have experienced significant overcrowding at their county jails. This overcrowding has resulted in county inmates being transported and secured in other jails at considerable cost to counties.
PUBLIC HEARING--D.E.E.D. Small Cities Development Program
EDA Housing Director Nancy Grabko gave an update on the 2012 D.E.E.D. Small Cities Development Program in Cook County. Grabko reported that 3 of 5 owner occupied rehabilitation projects are complete and 1 of 4 commercial rehabilitation projects is complete. Grabko also reported that the Cook County/Grand Marais EDA will be making application to the 2014 D.E.E.D Small City Development Program for housing rehabilitation funding, commercial rehabilitation funding, and rental rehabilitation funding.
South Fowl Update
Cook County, in partnership with Arrowhead Coalition for Multiple Use (ACMU), and Conservationists with Common Sense (CWCS) are interveners in the South Fowl Lake snowmobile trail litigation. As interveners, these parties are working with Attorney David R. Oberstar of Fryberger, Buchanan, Smith & Frederick P.A. to file an answer to the amended Complaint in this case. County Attorney Molly Hicken, Commissioner Hakes, ACMU and CWCS representatives are planning to meet with Oberstar to discuss their response.
County Administrator Contract
The County Board approved the Employment Agreement with Jay Kieft for the position of Cook County Administrator. This agreement will be forwarded to Kieft for his signature.
Senator Tom Bakk and Representative David Dill Visit to County Board
The County Board welcomed Senator Bakk and Representative Dill to Cook County. The Board then took advantage of their presence and discussed several county issues including Association of MN Counties District 1 Legislative Priorities 2014, Human Services Administrative Simplification for eligibility requirements, Centerline Rumble Strips on Highway 61 East, Cook County Airport Funding, Parks & Trails, Gitchee Gami Trail construction, dwindling moose population. In addition, Commissioner Hakes raised the broader issue of rural Minnesota losing its influence to urban communities, which Bakk and Dill readily acknowledged as a growing problem. Hakes also thanked them both for their YES votes on same-sex marriage. Senator Bakk shared a story that his 80-year old grandmother called him after his same-sex marriage vote and told him she had never been prouder of him; it was quite touching.
Bakk encouraged the County Board to bring issues to him. Representative Dill asked for more details about streamlining Human Services eligibility requirements which Commissioner Hakes agreed to provide.
Meeting Minutes
A complete copy of the minutes for this meeting will be made available on the Cook County website after they are formally approved. A copy may also be obtained by calling the Auditor-Treasurer's Office at 218/387-3640. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Public Comment
Mary Manning and Mark Adams came separately before the County Board as property owners on the Tower Road near Hovland. They are both concerned about the condition of the Tower Road since Arrowhead Electric installed power and fiber. Arrowhead Electric agreed to restore the road to its pre-installation condition, but the work hasn't been completed and winter is coming. It is the Board's understanding from Arrowhead Electric, that they have been waiting to do road repair until after the fiber was installed. Fiber was installed early in October. Board Chair Jan Hall asked Commissioner Hakes to follow up with Arrowhead to get a date on when this work will be done.
Highway Department
The Board approved a special event permit application from the Greater Grand Marais Chamber of Commerce for the Grand Marais Christmas Parade to be held on November 29 from 5:00 to 5:30 pm.
The Board accepted, with regrets and appreciation for his service, the resignation of Maintenance Worker 2, Rick Motz.
The Board accepted the recommendation of Highway Engineer, David Betts, to hire Jesse Backstrom for the Maintenance Worker 2 positio vacated by Bill Bohnen. In addition, the Board accepted the recommendation to hire Norris Klegstad to replace Rick Motz. MNDot District 1 State Aid Engineer Walter Leu participated in the interviewing of these applicants.
The Board made awards for Winter Maintenance on Subordinate Governmental Service District Roads on Evergreen Road, Mile-O-Pine Road, Voyageur's Point, West Rosebush Lane, and Irish Creek Road. These awards were based on low bid or sole bidder.
Office of Planning and Zoning (OPZ)
The County Board authorized OPZ Director Tim Nelson to initiate the hiring process of a permanent year-round secretarial position at 35 hours per week. This position is currently a temporary 40-hour per week job; temporary positions may only be held for a 6-month period.
The Board authorized two Interium Use Permits to allow the continued use of recreational vehicles for habitation:
1) The first IUP was granted to Bob and Debbie Meyer for their property adjacent to Birch Lake. This permit shall expire after 2 years or upon sale of the property to someone other than Gayle Quistad.
2) The second IUP was granted to Barbara Wagman for her 20-acre parcel zoned FAR 1 on Lone Cedar Road.
The Office of Planning and Zoning is currently reviewing its Land Use Plan which will include a use plan for Recreational Vehicles.
WTIP Request
WTIP Director Deb Benedict came before the Board to request a letter confirming the County's intention to provide space and enter into a lease agreement for WTIP's new antenna to be installed on the tower being built just north of Grand Marais. The County voted to support this request unanimously and acknowledged that WTIP is an important asset in Cook County.
YMCA Furniture, Fixtures, and Equipment (FFE)
Cook County Community YMCA Director, Emily Marshall, came before the County Board with a request to purchase ~$7700 of equipment for the new YMCA: pool table, volleyball posts and net, computers, fire wall equipment. Purchases were made based on low bid except for the volleyball posts and net which was purchased to be compatible with the ISD166 volleyball equipment. By purchasing good used equipment, Marshall was able to save approximately $15,000 on these items. The Board authorized this request 4-1 (Gamble opposed).
Marshall then requested authorization to purchase ~$50,000 of equipment over the next few weeks with the approval of Auditor-Treasurer Braidy Powers if: 1) the purchase is based on low bid, and 2) the purchase is within the budget approved. Marshall has been acknowledged by each of the five County Commissioners for her good work in maximizing the FFE budget. Marshall's request was authorized by the Board 4-1 (Gamble opposed).
Cook County Community YMCA
Construction of the YMCA is still on schedule for a December 2013 completion. Go to the Cook County YMCA website for information about classes being held now, the Y Swim Team, making a donation, preliminary hours and more!
Northeastern Regional Corrections Center (NERCC)
The County Board passed resolutions supporting the NERCC Renovation and Improvement Project. Cook County's financial responsibility in this $6,000,000 rehabilitation project is $81,600 to be paid in 2014.
NERCC is operated by the Arrowhead Regional Correction Joint Powers with representation from St. Louis, Carlton, Lake, Cook and Koochiching counties. The facility was built in the 1930's and currently includes a 150 bed minimum security male facility and a 3200 acre farm. The NERCC facility has significant deferred maintenance, life safety, code issues and loss of functionality. In addition, Carlton and St. Louis Counties have experienced significant overcrowding at their county jails. This overcrowding has resulted in county inmates being transported and secured in other jails at considerable cost to counties.
PUBLIC HEARING--D.E.E.D. Small Cities Development Program
EDA Housing Director Nancy Grabko gave an update on the 2012 D.E.E.D. Small Cities Development Program in Cook County. Grabko reported that 3 of 5 owner occupied rehabilitation projects are complete and 1 of 4 commercial rehabilitation projects is complete. Grabko also reported that the Cook County/Grand Marais EDA will be making application to the 2014 D.E.E.D Small City Development Program for housing rehabilitation funding, commercial rehabilitation funding, and rental rehabilitation funding.
South Fowl Update
Cook County, in partnership with Arrowhead Coalition for Multiple Use (ACMU), and Conservationists with Common Sense (CWCS) are interveners in the South Fowl Lake snowmobile trail litigation. As interveners, these parties are working with Attorney David R. Oberstar of Fryberger, Buchanan, Smith & Frederick P.A. to file an answer to the amended Complaint in this case. County Attorney Molly Hicken, Commissioner Hakes, ACMU and CWCS representatives are planning to meet with Oberstar to discuss their response.
County Administrator Contract
The County Board approved the Employment Agreement with Jay Kieft for the position of Cook County Administrator. This agreement will be forwarded to Kieft for his signature.
Senator Tom Bakk and Representative David Dill Visit to County Board
The County Board welcomed Senator Bakk and Representative Dill to Cook County. The Board then took advantage of their presence and discussed several county issues including Association of MN Counties District 1 Legislative Priorities 2014, Human Services Administrative Simplification for eligibility requirements, Centerline Rumble Strips on Highway 61 East, Cook County Airport Funding, Parks & Trails, Gitchee Gami Trail construction, dwindling moose population. In addition, Commissioner Hakes raised the broader issue of rural Minnesota losing its influence to urban communities, which Bakk and Dill readily acknowledged as a growing problem. Hakes also thanked them both for their YES votes on same-sex marriage. Senator Bakk shared a story that his 80-year old grandmother called him after his same-sex marriage vote and told him she had never been prouder of him; it was quite touching.
Bakk encouraged the County Board to bring issues to him. Representative Dill asked for more details about streamlining Human Services eligibility requirements which Commissioner Hakes agreed to provide.
Meeting Minutes
A complete copy of the minutes for this meeting will be made available on the Cook County website after they are formally approved. A copy may also be obtained by calling the Auditor-Treasurer's Office at 218/387-3640. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Sunday, October 13, 2013
Cook County Board Meeting on October 8, 2013
County Board Chair Janice Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for the 10/8/2013 County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, and Administrative Specialist Bev Wolke.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Tuesday, September 17, 2013
Sept. 17 Human Services and County Board Meetings: Burn Barrels, Airport Funding, Rumble Strips
Human Services Board
Human Services Board Chair, Sue Hakes, and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Alison McIntyre, Jan Parish and Linda Waterhouse.
Child Care & Foster Care Licensing Responsibilities
Social Worker Linda Waterhouse gave an overview of the State Licensing Program/Services that she does for Adult Foster Care, Child Foster Care, Child Care, and Child Foster Home. Current caseload in Cook County includes (3) pending relative child foster home applications, (2) adult foster care facilities, and (9) child care licenses.
An aging population, a mini "baby boom" in Cook County, and ever changing licensing and training requirements have resulted in an increase in the licensing workload. This presents a challenge to Cook County's small agency with limited staff resources.
Licensing responsibility was transferred to Waterhouse within the last year and she notes that the work has changed since she did licensing about a decade ago. Waterhouse believes that one reason it is different is because of the growing challenges on families overall.
Board Chair Sue Hakes thanked Waterhouse for stepping up to take on this important work in addition to her responsibilities as a Social Worker.
August Financial Report
Jan Parish, Financial Services & Fiscal Supervisor, presented the August Financial Report noting that the fund balance is down ~$15K from last month. Parish also noted that Out of Home placement costs will be increasing this quarter.
Parish explained that the Financial workers are extremely busy with their regular work and the additional training required for eDocs, MNSure, Child Care and MFIP. Some overtime will be required.
Parish happily reported that the Good Samaritan Fund was recently replenished with a $22K donation from Spirit of the Wilderness.
Director's Report
PHHS Director, Sue Futterer, reported that based on County input, the State has selected UCare to partner with the MN Department of Human Services to offer Health Care in Cook County.
Futterer continues to explore with Carlton County a way in which Cook and Carlton Counties can work together to staff the Child Support Program and Services for Cook County. Carlton County is servicing Cook County cases on a temporary basis.
Futterer reported that (4) interviews were conducted to fill the open Case Aid position and that a decision would be forthcoming very soon.
Futterer reported that the Redesign Project for the Electronic Documents Management System (EDMS) for Child Support continues to move forward.
And, Futterer reminded the Board that enrollment for MNSure--a central health insurance marketplace for Minnesotans--begins in October 2013 with coverage beginning January 2014.
Items for Board Action
The Board approved hiring Andrea DeBoer as an Eligibility Specialist at 40 hours/week. This new position will be reviewed after 2 years.
Jerry Lilja forwarded a motion made by the PHHS Advisory Committee to "recommend that there be no reductions t the proposed 2014 PHHS budget expenditures". The County Board will consider this recommendation seriously when finalizing the 2014 Budget
Carla LaPointe forwarded a second motion made by the PHHS Advisory Committee to "recommend to initiate a No Burn Resolution as outlined from the MPCA and reviewed by the Carlton, Cook, Lake, and St. Louis Counties Community Health Board. This issue will be added to the 9/24/13 County Board agenda for discussion and consideration.
The Board authorized the purchase of (3) Dell desktop PCs to be used for eDOCS EDMS system scanning for a net cost to the County of $1275.
Committee Reports
Committee Reports were made as identified below. If you have questions or want more detail, please feel free to contact Human Services Board Chair, Sue Hakes, or the Board Member reporting:
Arrowhead Economic Opportunity Agency--Sue Hakes reported.
Public Health and Human Services Advisory--Carla LaPointe and Jerry Lilja reported.
Health Care Planning Committee--Bruce Martinson reported.
North Shore Collaborative--Sue Hakes reported.
Bill and Abstracts were approved and the meeting adjourned at 10:05 am.
County Board of Commissioners Meeting
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's meeting. Also present were County Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Support Staff Bev Wolke.
Public Comment
No member of the Public came before the Board today.
Highway Department
The County Board approved a work order for the County to provide winter maintenance services for the Rollins Creek Road. MNDot will pay the County $3000 for this service.
Moving Matters Kick-Off and Walking/Biking Tour
Kristin Dearruda-Wharton invited the County Board to join in the Moving Matters Kick-Off this Thursday, September 19 from 10 am to 6 pm on the Grand Marais Public Library Lawn. Moving Matters is a county-wide project with the main goal of increasing walking and biking throughout Cook County by making our streets and roads safer and more accessible for walking and biking. Jim Oberstar will be present to talk about active living and participate in a Walking/Biking Tour around town. Fun for all ages! Everybody is welcome!
Cook County Community YMCA
As requested by Y Director Emily Marshall, the Board approved the low bid purchase of a Door Access System for (3) doors in the new facility: front entrance, back entrance, school entrance (4-1 with Gamble opposed). Marshall also reported to the Board that she was successful in purchasing used exercise equipment from the Virginia YMCA at a savings estimated to be $20,000.
Wade Cole of ORB was present via SKYPE to discuss the need to add $70K to the contingency fund to cover construction costs for the Y project. County Auditor-Treasurer Braidy Powers restated the complexities of the project and the potential cost of delay. After a lengthy discussion, the Board approved the request 3-2 (Gamble and Doo-Kirk) opposed.
Commissioner Concerns
- Brian Silence reported on the need for new siding/repair on the Hovland Town Hall.
- Commissioner Hakes raised the issue of clarifying the contract between Cook County and Boreal.TV. Commissioners Hakes and Martinson, Tim Scannell and Braidy Powers will work to provide a draft contract for presentation to the parties.
- Commissioners Martinson and Gamble presented their Staffing Analysis of several other counties to be discussed at a later County Board meeting.
Airport Funding
The County Board voted to support moving forward with the Airport runway extension design at a cost not to exceed $451,400 and subject to Board approval on the final contract and costs. Funding for this project comes from Entitlement Funds ($300K) and Highway Department easement payment ($151,400).
Rumble Strips
As requested at last week's Board Meeting, resolution language regarding the Centerline Rumble Strips was prepared by Bob Carter. The County Board passed the proposed resolution with just a minor addition:
The Cook County Board supports its citizens, who are opposed to the Centerline Rumble Strips (CRS) that have been placed on Highway 61 between Grand Marais and the border, in:
a) Working toward a mutually agreeable solution between them, MnDOT and the County Board to substantially reduce or eliminate the negative consequences of the CRS.
b) addition to MnDOT District One Engineer Duane Hill meeting with the County Board on October 8, hosting a public meeting in the near future with MnDOT and stakeholders in Cook County to voice concerns, questions and suggested changes to the CRS.
c) Requesting a moratorium on the installation of any CRS in Cook County without public meetings and input.
Meeting Minutes
A copy of the final meeting minutes will be made available by contacting the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Human Services Board Chair, Sue Hakes, and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Alison McIntyre, Jan Parish and Linda Waterhouse.
Child Care & Foster Care Licensing Responsibilities
Social Worker Linda Waterhouse gave an overview of the State Licensing Program/Services that she does for Adult Foster Care, Child Foster Care, Child Care, and Child Foster Home. Current caseload in Cook County includes (3) pending relative child foster home applications, (2) adult foster care facilities, and (9) child care licenses.
An aging population, a mini "baby boom" in Cook County, and ever changing licensing and training requirements have resulted in an increase in the licensing workload. This presents a challenge to Cook County's small agency with limited staff resources.
Licensing responsibility was transferred to Waterhouse within the last year and she notes that the work has changed since she did licensing about a decade ago. Waterhouse believes that one reason it is different is because of the growing challenges on families overall.
Board Chair Sue Hakes thanked Waterhouse for stepping up to take on this important work in addition to her responsibilities as a Social Worker.
August Financial Report
Jan Parish, Financial Services & Fiscal Supervisor, presented the August Financial Report noting that the fund balance is down ~$15K from last month. Parish also noted that Out of Home placement costs will be increasing this quarter.
Parish explained that the Financial workers are extremely busy with their regular work and the additional training required for eDocs, MNSure, Child Care and MFIP. Some overtime will be required.
Parish happily reported that the Good Samaritan Fund was recently replenished with a $22K donation from Spirit of the Wilderness.
Director's Report
PHHS Director, Sue Futterer, reported that based on County input, the State has selected UCare to partner with the MN Department of Human Services to offer Health Care in Cook County.
Futterer continues to explore with Carlton County a way in which Cook and Carlton Counties can work together to staff the Child Support Program and Services for Cook County. Carlton County is servicing Cook County cases on a temporary basis.
Futterer reported that (4) interviews were conducted to fill the open Case Aid position and that a decision would be forthcoming very soon.
Futterer reported that the Redesign Project for the Electronic Documents Management System (EDMS) for Child Support continues to move forward.
And, Futterer reminded the Board that enrollment for MNSure--a central health insurance marketplace for Minnesotans--begins in October 2013 with coverage beginning January 2014.
Items for Board Action
The Board approved hiring Andrea DeBoer as an Eligibility Specialist at 40 hours/week. This new position will be reviewed after 2 years.
Jerry Lilja forwarded a motion made by the PHHS Advisory Committee to "recommend that there be no reductions t the proposed 2014 PHHS budget expenditures". The County Board will consider this recommendation seriously when finalizing the 2014 Budget
Carla LaPointe forwarded a second motion made by the PHHS Advisory Committee to "recommend to initiate a No Burn Resolution as outlined from the MPCA and reviewed by the Carlton, Cook, Lake, and St. Louis Counties Community Health Board. This issue will be added to the 9/24/13 County Board agenda for discussion and consideration.
The Board authorized the purchase of (3) Dell desktop PCs to be used for eDOCS EDMS system scanning for a net cost to the County of $1275.
Committee Reports
Committee Reports were made as identified below. If you have questions or want more detail, please feel free to contact Human Services Board Chair, Sue Hakes, or the Board Member reporting:
Arrowhead Economic Opportunity Agency--Sue Hakes reported.
Public Health and Human Services Advisory--Carla LaPointe and Jerry Lilja reported.
Health Care Planning Committee--Bruce Martinson reported.
North Shore Collaborative--Sue Hakes reported.
Bill and Abstracts were approved and the meeting adjourned at 10:05 am.
County Board of Commissioners Meeting
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's meeting. Also present were County Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Support Staff Bev Wolke.
Public Comment
No member of the Public came before the Board today.
Highway Department
The County Board approved a work order for the County to provide winter maintenance services for the Rollins Creek Road. MNDot will pay the County $3000 for this service.
Moving Matters Kick-Off and Walking/Biking Tour
Kristin Dearruda-Wharton invited the County Board to join in the Moving Matters Kick-Off this Thursday, September 19 from 10 am to 6 pm on the Grand Marais Public Library Lawn. Moving Matters is a county-wide project with the main goal of increasing walking and biking throughout Cook County by making our streets and roads safer and more accessible for walking and biking. Jim Oberstar will be present to talk about active living and participate in a Walking/Biking Tour around town. Fun for all ages! Everybody is welcome!
Cook County Community YMCA
As requested by Y Director Emily Marshall, the Board approved the low bid purchase of a Door Access System for (3) doors in the new facility: front entrance, back entrance, school entrance (4-1 with Gamble opposed). Marshall also reported to the Board that she was successful in purchasing used exercise equipment from the Virginia YMCA at a savings estimated to be $20,000.
Wade Cole of ORB was present via SKYPE to discuss the need to add $70K to the contingency fund to cover construction costs for the Y project. County Auditor-Treasurer Braidy Powers restated the complexities of the project and the potential cost of delay. After a lengthy discussion, the Board approved the request 3-2 (Gamble and Doo-Kirk) opposed.
Commissioner Concerns
- Brian Silence reported on the need for new siding/repair on the Hovland Town Hall.
- Commissioner Hakes raised the issue of clarifying the contract between Cook County and Boreal.TV. Commissioners Hakes and Martinson, Tim Scannell and Braidy Powers will work to provide a draft contract for presentation to the parties.
- Commissioners Martinson and Gamble presented their Staffing Analysis of several other counties to be discussed at a later County Board meeting.
Airport Funding
The County Board voted to support moving forward with the Airport runway extension design at a cost not to exceed $451,400 and subject to Board approval on the final contract and costs. Funding for this project comes from Entitlement Funds ($300K) and Highway Department easement payment ($151,400).
Rumble Strips
As requested at last week's Board Meeting, resolution language regarding the Centerline Rumble Strips was prepared by Bob Carter. The County Board passed the proposed resolution with just a minor addition:
The Cook County Board supports its citizens, who are opposed to the Centerline Rumble Strips (CRS) that have been placed on Highway 61 between Grand Marais and the border, in:
a) Working toward a mutually agreeable solution between them, MnDOT and the County Board to substantially reduce or eliminate the negative consequences of the CRS.
b) addition to MnDOT District One Engineer Duane Hill meeting with the County Board on October 8, hosting a public meeting in the near future with MnDOT and stakeholders in Cook County to voice concerns, questions and suggested changes to the CRS.
c) Requesting a moratorium on the installation of any CRS in Cook County without public meetings and input.
Meeting Minutes
A copy of the final meeting minutes will be made available by contacting the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Tuesday, September 10, 2013
September 10, 2013 County Board Meeting: Rumble Strips, Preliminary Levy, YMCA Update
County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell (until the break), and Bev Wolke.
Public Comment
Colvill resident Bob Carter came before the County Board representing ~65 (and growing) concerned neighbors to express their concern over the recently installed center line rumble strips on Highway 61 from Grand Marais to Grand Portage. Carter summarized some of the concerns including: safety, quality of life, property values, location of rumble strips, and effect on our Designated Scenic Highway.
Carter also asked the County Board to pass a resolution on the matter which the Board agreed to discuss at their September 17, 2013 Board Meeting. Carter agreed to submit proposed language for Board consideration.
Carter was supported by several members of the public including Jeff Larson who echoed Carter's comments and added that MN Dot has not provided any evidence that center line rumble strips improve safety.
Carter, Larson and the others in attendance were well received by the County Board.
Last week, the County Board hand delivered a letter to MN Dot Commissioner Charles Zelle outlining Cook County's concerns and requesting MN Dot Officials conduct a Public Meeting in Cook County this Fall. Today, the Board appointed Commissioner Martinson to be the County Board lead in resolving this issue for Cook County.
Cook County Community YMCA
Wade Cole, ORB Management, came before the Board to provide a construction update reporting that the project is still on track for completion in 2013. The pool has been dug and is taking shape, locker rooms have been constructed and primed, the gymnasium and the Child Watch and Teen Center (former Jane Mianowski room) should be completed sometime in October.
Cole also gave the Board an update on the Y Construction Budget. At the County Board Meeting on July 9, 2013, Cole requested ~$140,000 be transferred from the Uncommitted One Percent Funds to the YMCA project, in part to cover the State of MN changing its ruling regarding permitting and a fee settlement payment to Meyer Group. At the July 9 meeting, the Board transferred $67,764 of the funds requested. Today, Cole asked for the remaining $70,000 as projected to complete the project. A motion to transfer half ($35,000) failed 2-3 with Martinson and Hakes voting to approve. The Board did not give ORB clear direction on how to proceed under these constraints.
County Highway Department
The Board accepted Maintenance Worker II Bill Bohnen's resignation with regret and authorized County Engineer David Betts to fill the position either from the pool of valid candidates from last Spring or by re-advertising.
The Board approved advertising and receiving bids for winter maintenance on (5) Subordinate Governmental Service Districts (SGSDs): Evergreen Road, Voyageur's Point, Mile O' Pine Road, West Rosebush Lane and Irish Creek.
The Board approved the final pay request of $13,463.66 for the Junco River project. Seventy nine percent of the project was paid for with regular CSAH State Aid funds; the balance was paid by bridge bond monies.
Betts reported that the County Road 7 project is nearly complete. Guard rails, some shoulder work and a "bird bath" area are all part of the punch list for work to be completed. Commissioner Hakes reported that she had several favorable comments regarding the project from District 3 residents.
Law Enforcement
As requested by Sheriff Mark Falk, the Board authorized signing and accepting (2) annual grants: OHV Safety Enforcement Grant and Stone Garden Grant.
Firewise, Auditor-Treasurer Braidy Powers
- A request to re-allocate SRS Title III funds was approved as recommended by the Firewise Committee.
- The Board approved an amendment to the Gunflint Trail Assessment Grant due to the DNR announcing an increase in payment from $10 to $15/assessment.
- The Board approved a grant contract for fuel reduction in the Twin Lakes area.
Truth-in Taxation Meeting
The County Board set its Truth-In-Taxation Meeting for December 3, 2013 at 6:00 pm in the Commissioner's Room. Sue Hakes notified the Board she would not be available on this date prior to Board approval for this date. Hakes will participate by telephone.
2014 Proposed Budget and Levy
The County Board set the 2014 Proposed Levy at 2.9%. The Final Budget and Levy, set in December 2013, can be reduced from 2.9%, but may not be larger than the Proposed Levy. The Board scheduled a Budget Work Session for September 24, 2013 as part of the regularly scheduled Board Meeting.
Outdoor Drinking Fountain
Commissioner Gamble presented information regarding the proposed outdoor drinking fountain to be installed near the tennis courts and baseball field. The Board made a decision to NOT install the drinking fountain as a stand alone near the north tennis courts, but is still considering having it installed on an outside wall of the YMCA. The Board also discussed accessibility issues to the fountain and between the Community Center and the YMCA. Gamble will lead this effort, including obtaining quotes for this work.
Cook County Council on Aging
The Board received a corrected Balance Summary Report for the Cook County Council on Aging. Commissioners Hall and Gamble will work with the Council on Aging Board to have an audit of their financial conducted on a routine basis.
MEETING MINUTES
A copy of the approved minutes for this meeting may be obtained by calling the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County Website. A video of this meeting in its entirety may be viewed at Boreal.TV
Public Comment
Colvill resident Bob Carter came before the County Board representing ~65 (and growing) concerned neighbors to express their concern over the recently installed center line rumble strips on Highway 61 from Grand Marais to Grand Portage. Carter summarized some of the concerns including: safety, quality of life, property values, location of rumble strips, and effect on our Designated Scenic Highway.
Carter also asked the County Board to pass a resolution on the matter which the Board agreed to discuss at their September 17, 2013 Board Meeting. Carter agreed to submit proposed language for Board consideration.
Carter was supported by several members of the public including Jeff Larson who echoed Carter's comments and added that MN Dot has not provided any evidence that center line rumble strips improve safety.
Carter, Larson and the others in attendance were well received by the County Board.
Last week, the County Board hand delivered a letter to MN Dot Commissioner Charles Zelle outlining Cook County's concerns and requesting MN Dot Officials conduct a Public Meeting in Cook County this Fall. Today, the Board appointed Commissioner Martinson to be the County Board lead in resolving this issue for Cook County.
Cook County Community YMCA
Wade Cole, ORB Management, came before the Board to provide a construction update reporting that the project is still on track for completion in 2013. The pool has been dug and is taking shape, locker rooms have been constructed and primed, the gymnasium and the Child Watch and Teen Center (former Jane Mianowski room) should be completed sometime in October.
Cole also gave the Board an update on the Y Construction Budget. At the County Board Meeting on July 9, 2013, Cole requested ~$140,000 be transferred from the Uncommitted One Percent Funds to the YMCA project, in part to cover the State of MN changing its ruling regarding permitting and a fee settlement payment to Meyer Group. At the July 9 meeting, the Board transferred $67,764 of the funds requested. Today, Cole asked for the remaining $70,000 as projected to complete the project. A motion to transfer half ($35,000) failed 2-3 with Martinson and Hakes voting to approve. The Board did not give ORB clear direction on how to proceed under these constraints.
County Highway Department
The Board accepted Maintenance Worker II Bill Bohnen's resignation with regret and authorized County Engineer David Betts to fill the position either from the pool of valid candidates from last Spring or by re-advertising.
The Board approved advertising and receiving bids for winter maintenance on (5) Subordinate Governmental Service Districts (SGSDs): Evergreen Road, Voyageur's Point, Mile O' Pine Road, West Rosebush Lane and Irish Creek.
The Board approved the final pay request of $13,463.66 for the Junco River project. Seventy nine percent of the project was paid for with regular CSAH State Aid funds; the balance was paid by bridge bond monies.
Betts reported that the County Road 7 project is nearly complete. Guard rails, some shoulder work and a "bird bath" area are all part of the punch list for work to be completed. Commissioner Hakes reported that she had several favorable comments regarding the project from District 3 residents.
Law Enforcement
As requested by Sheriff Mark Falk, the Board authorized signing and accepting (2) annual grants: OHV Safety Enforcement Grant and Stone Garden Grant.
Firewise, Auditor-Treasurer Braidy Powers
- A request to re-allocate SRS Title III funds was approved as recommended by the Firewise Committee.
- The Board approved an amendment to the Gunflint Trail Assessment Grant due to the DNR announcing an increase in payment from $10 to $15/assessment.
- The Board approved a grant contract for fuel reduction in the Twin Lakes area.
Truth-in Taxation Meeting
The County Board set its Truth-In-Taxation Meeting for December 3, 2013 at 6:00 pm in the Commissioner's Room. Sue Hakes notified the Board she would not be available on this date prior to Board approval for this date. Hakes will participate by telephone.
2014 Proposed Budget and Levy
The County Board set the 2014 Proposed Levy at 2.9%. The Final Budget and Levy, set in December 2013, can be reduced from 2.9%, but may not be larger than the Proposed Levy. The Board scheduled a Budget Work Session for September 24, 2013 as part of the regularly scheduled Board Meeting.
Outdoor Drinking Fountain
Commissioner Gamble presented information regarding the proposed outdoor drinking fountain to be installed near the tennis courts and baseball field. The Board made a decision to NOT install the drinking fountain as a stand alone near the north tennis courts, but is still considering having it installed on an outside wall of the YMCA. The Board also discussed accessibility issues to the fountain and between the Community Center and the YMCA. Gamble will lead this effort, including obtaining quotes for this work.
Cook County Council on Aging
The Board received a corrected Balance Summary Report for the Cook County Council on Aging. Commissioners Hall and Gamble will work with the Council on Aging Board to have an audit of their financial conducted on a routine basis.
MEETING MINUTES
A copy of the approved minutes for this meeting may be obtained by calling the Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County Website. A video of this meeting in its entirety may be viewed at Boreal.TV
Tuesday, August 27, 2013
August 27 County Board Meeting: Broadband Building, SSTS Ordinance Public Hearing, County Administrator Hiring Process, Rumble Strips
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were Auditor-Treasurer Braidy Powers and Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Tuesday, August 13, 2013
8/13/13 County Board Meeting: More Budgets, County Administrator Recruitment, Highway Department Annual Report
Board Chair Jan Hall and Commissioners Doo-Kirk, Gamble, Hakes and Martinson were present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Meeting minutes for this meeting may be obtained by contacting the County Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Me
Tuesday, July 23, 2013
July 23 Cook County Board Meeting: Interim Use Permits, Wheelage Tax, Revolving Loan Fund
Today's County Board Meeting started a few minutes late due to a Fire Drill just before 8:30 am.
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
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