Today's County Board Meeting started a few minutes late due to a Fire Drill just before 8:30 am.
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Showing posts with label County Recorder'. Show all posts
Showing posts with label County Recorder'. Show all posts
Tuesday, July 23, 2013
Tuesday, January 15, 2013
January 15, 2013 County Board Meeting: Committee Assignments, Capital Expenditures, MCIT Attorney
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present was Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the Public opted to come before the County Board.
Mark Falk, County Sheriff
The Board approved a request from Sheriff Falk to approve the Cook County PSAP Grant. This grant will reimburse Cook County for making the improvements necessary for migration from the existing 911 System to the Next Generation 911 System. Law Enforcement and Danna MacKenzie, IT Director, are working now to make these improvements.
Tim Nelson, Office of Planning and Zoning (OPZ) Director
As recommended by Tim Nelson, the County Board passed a motion authorizing members of the Planning Commission, Board of Adjustment, and Board of Commissioners to attend the regional land use legal workshop in Carlton County on February 8. The motion also authorized payment registration fees and mileage reimbursement as budgeted within the OPZ.
The Board authorized the purchase of an Excel EX-63 Horizontal Baler at a cost of $55,329 including freight, installation, training, and $15,000 trade-in value of the old baler. Funds for this purchase are in the 2013 Recycling Center capital purchases budget.
David Betts, County Highway Engineer
The Board approved a special event permit for the John Beargrease Sled Dog Marathon on Sunday, January 27, 2013. A route map and description was included in the application given to the Highway Department. The County will be named as an additional insured on the liability insurance. Race sponsors agree to pay all costs associated with traffic control, including personnel expenses. Later in the meeting, the Board gave permission to the John Beargrease Sled Dog Marathon to cross property owned by Cook County during the period of January 27 through January 20, 2013.
The County Board approved the purchase of (2) Mack GU713 tandem axle dump trucks at a cost of $230,871.73 each. The Board also approved the purchase of a 2013 GMC Crew Cab Pickup at a cost of $34,255.72. All (3) vehicles approved for purchases were budgeted to be paid from the Equipment Bond.
The Board authorized the Highway Department to advertise for snowplowing bids on behalf of the Irish Creek Subordinate Service District. Bids are due at 2:00 pm on February 13, 2013. The Board also discussed the negative feedback received from the Public (after the Public Hearing) regarding the Board's decision to approve the Irish Creek Subordinate Service District. In response to this, the Board scheduled a Public Hearing for June 25, 2013 at 10:30 am to consider withdrawing the Irish Creek Subordinate Service District.
Dusty Nelms, County Recorder
The Board approved a new Minnesota Counties Information Systems Joint and Cooperative Agreement as presented by Recorder Dusty Nelms. Nelms reported this document has been reviewed by County Attorney Tim Scannell and found to be acceptable.
Braidy Powers, Auditor-Treasurer
Several actions were taken at the request of Auditor-Treasurer Braidy Powers:
a) The Board approved the permit for lawful gambling activity as submitted by the Cook County Snowmobile Club for their annual "Fun Run" to be held on February 2 and the Landing at Devi Track.
b) A donation of $500 from North House Folk School to the Cook County GO Team for the development of a strategic economic plan was accepted by the County Board.
c) Powers distributed a copy of the Post-Issuance Debt Compliance Policy as part of the closing of the bond sale for sales tax and equipment bonds last November. This information was for Board awareness with no action required.
d) The Board approved an IRRRB grant received for $103,000 to help defray some of the costs for the new YMCA construction project. Community Center/Extension Director Diane Booth wrote the successful grant; her work and diligence was noted by Commissioner Hakes.
e) The Board passed a resolution appointing Dr. Sandy Stover as the Cook County Coroner..
f) Commissioners Hall and Gamble exchanged their liaison responsibilities with Hall as the liaison to the Assessor's Office and Gamble the liaison to the Recorder's Office.
Appointments to Boards and Commissions
Janet Simonen distributed the list of Board and Commission assignments as determined at last week's County Board Organizational Meeting. This information will be posted on the County website.
One Percent Projects
Commissioner Hakes reported on the construction progress of the Cook County Family YMCA; weekly reports are posted on the Cook County website. The last of the "noisy" work of blasting, jack hammering and hoe ramming should be complete after this coming weekend. Bids for the majority of the construction effort are due January 17.
Land Exchanges
County Assessor Betty Schulz asked the County Board if they wish to re-prioritize the land parcels being exchanged with the USFS. The Board determined they are not likely to make any changes until the appraisal is complete.
Commissioners Hakes and Martinson, Auditor-Treasurer Braidy Powers, and Assessor Betty Schulz attended a meeting in St. Louis County called by Senator Al Franken. Senator Franken was doing his due diligence in understanding the issues of St. Louis, Lake and Cook Counties with respect to the potential MN School Trust Land exchange.
Dyan Ebert, MCIT Attorney
Attorney Dyan Ebert of Minnesota Counties Intergovernmental Trust (MCIT) met with the County Board in an open session. This session was originally posted as a closed session in the event that the Board would be discussing non-public data or engaging in an attorney/client privileged discussion. However, Ebert explained that non-public data would not be discussed at this meeting and that attorney/client privilege did not apply at this time.
Ebert has been retained by the County Board to assist them in properly addressing and responding to allegations made against the elected Cook County Attorney. Ebert advised the County Board to let the process play out and to not take any unnecessary or inappropriate action. She said it is important to wait until the Bureau of Criminal Apprehension (BCA) investigation is complete.
Meeting Minutes
A copy of the complete minutes from this meeting will be made available on the Cook County Website once they are typed and approved. You may also obtain a copy by calling Janet Simonen at 218/387-3602. A video of this entire meeting is available for viewing on Boreal.TV.
Public Comment
No member of the Public opted to come before the County Board.
Mark Falk, County Sheriff
The Board approved a request from Sheriff Falk to approve the Cook County PSAP Grant. This grant will reimburse Cook County for making the improvements necessary for migration from the existing 911 System to the Next Generation 911 System. Law Enforcement and Danna MacKenzie, IT Director, are working now to make these improvements.
Tim Nelson, Office of Planning and Zoning (OPZ) Director
As recommended by Tim Nelson, the County Board passed a motion authorizing members of the Planning Commission, Board of Adjustment, and Board of Commissioners to attend the regional land use legal workshop in Carlton County on February 8. The motion also authorized payment registration fees and mileage reimbursement as budgeted within the OPZ.
The Board authorized the purchase of an Excel EX-63 Horizontal Baler at a cost of $55,329 including freight, installation, training, and $15,000 trade-in value of the old baler. Funds for this purchase are in the 2013 Recycling Center capital purchases budget.
David Betts, County Highway Engineer
The Board approved a special event permit for the John Beargrease Sled Dog Marathon on Sunday, January 27, 2013. A route map and description was included in the application given to the Highway Department. The County will be named as an additional insured on the liability insurance. Race sponsors agree to pay all costs associated with traffic control, including personnel expenses. Later in the meeting, the Board gave permission to the John Beargrease Sled Dog Marathon to cross property owned by Cook County during the period of January 27 through January 20, 2013.
The County Board approved the purchase of (2) Mack GU713 tandem axle dump trucks at a cost of $230,871.73 each. The Board also approved the purchase of a 2013 GMC Crew Cab Pickup at a cost of $34,255.72. All (3) vehicles approved for purchases were budgeted to be paid from the Equipment Bond.
The Board authorized the Highway Department to advertise for snowplowing bids on behalf of the Irish Creek Subordinate Service District. Bids are due at 2:00 pm on February 13, 2013. The Board also discussed the negative feedback received from the Public (after the Public Hearing) regarding the Board's decision to approve the Irish Creek Subordinate Service District. In response to this, the Board scheduled a Public Hearing for June 25, 2013 at 10:30 am to consider withdrawing the Irish Creek Subordinate Service District.
Dusty Nelms, County Recorder
The Board approved a new Minnesota Counties Information Systems Joint and Cooperative Agreement as presented by Recorder Dusty Nelms. Nelms reported this document has been reviewed by County Attorney Tim Scannell and found to be acceptable.
Braidy Powers, Auditor-Treasurer
Several actions were taken at the request of Auditor-Treasurer Braidy Powers:
a) The Board approved the permit for lawful gambling activity as submitted by the Cook County Snowmobile Club for their annual "Fun Run" to be held on February 2 and the Landing at Devi Track.
b) A donation of $500 from North House Folk School to the Cook County GO Team for the development of a strategic economic plan was accepted by the County Board.
c) Powers distributed a copy of the Post-Issuance Debt Compliance Policy as part of the closing of the bond sale for sales tax and equipment bonds last November. This information was for Board awareness with no action required.
d) The Board approved an IRRRB grant received for $103,000 to help defray some of the costs for the new YMCA construction project. Community Center/Extension Director Diane Booth wrote the successful grant; her work and diligence was noted by Commissioner Hakes.
e) The Board passed a resolution appointing Dr. Sandy Stover as the Cook County Coroner..
f) Commissioners Hall and Gamble exchanged their liaison responsibilities with Hall as the liaison to the Assessor's Office and Gamble the liaison to the Recorder's Office.
Appointments to Boards and Commissions
Janet Simonen distributed the list of Board and Commission assignments as determined at last week's County Board Organizational Meeting. This information will be posted on the County website.
One Percent Projects
Commissioner Hakes reported on the construction progress of the Cook County Family YMCA; weekly reports are posted on the Cook County website. The last of the "noisy" work of blasting, jack hammering and hoe ramming should be complete after this coming weekend. Bids for the majority of the construction effort are due January 17.
Land Exchanges
County Assessor Betty Schulz asked the County Board if they wish to re-prioritize the land parcels being exchanged with the USFS. The Board determined they are not likely to make any changes until the appraisal is complete.
Commissioners Hakes and Martinson, Auditor-Treasurer Braidy Powers, and Assessor Betty Schulz attended a meeting in St. Louis County called by Senator Al Franken. Senator Franken was doing his due diligence in understanding the issues of St. Louis, Lake and Cook Counties with respect to the potential MN School Trust Land exchange.
Dyan Ebert, MCIT Attorney
Attorney Dyan Ebert of Minnesota Counties Intergovernmental Trust (MCIT) met with the County Board in an open session. This session was originally posted as a closed session in the event that the Board would be discussing non-public data or engaging in an attorney/client privileged discussion. However, Ebert explained that non-public data would not be discussed at this meeting and that attorney/client privilege did not apply at this time.
Ebert has been retained by the County Board to assist them in properly addressing and responding to allegations made against the elected Cook County Attorney. Ebert advised the County Board to let the process play out and to not take any unnecessary or inappropriate action. She said it is important to wait until the Bureau of Criminal Apprehension (BCA) investigation is complete.
Meeting Minutes
A copy of the complete minutes from this meeting will be made available on the Cook County Website once they are typed and approved. You may also obtain a copy by calling Janet Simonen at 218/387-3602. A video of this entire meeting is available for viewing on Boreal.TV.
Saturday, December 15, 2012
County Board Meeting December 11, 2012: EDA Budget, Courthouse Security, Board Statement
County Board Chair Janice Hall, along with Commissioners Hakes, Johnson (8:45 a.m.), Martinson, and Sobanja were all present for the December 11 County Board meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Opening Statement
Board Chair Jan Hall read a statement on behalf of the County Board:
"The County Board is very aware of a complaint that has been made against our Cook County Attorney. This complaint is being investigated by the proper authorities in an appropriate manner and no decisions or findings have yet been made. Pursuant to MN Statues, County Commissioners have very limited authority over the other elected positions of County Attorney, Auditor, Recorder, and Sheriff, but will continue to monitor the situation. We would like to express our deep concern for all the parties involved, as well as for our community during this difficult time."
Public Comment
Grand Marais resident and parent Jason Zimmer came before the County Board and asked the Board to request for the resignation of Cook County Attorney Tim Scannell. Commissioner-elect Garry Gamble gave an overview of his understanding of MN Statute 351.14.
Cook County Curling Club
Bill Parish requested the Board grant approval to install 4 cameras and televisions in the Community Center for curling club fans to witness curling activities. Parish reported that the equipment will be paid for by the Curling Club and removed during the off-season. The Board approved 4-0 (Johnson absent).
Highway Department
The Board approved a request to purchase a Gang Charger for charging Armer handheld radios at a cost of $645.39 plus shipping. Highway Department Maintenance Supervisor Russell Klegstad and Highway Engineer David Betts both said the ARMER radios are working extremely well.
The Board approved the purchase of (2) 5.0 horsepower two stage air compressors for the Hovland and Schroeder shops to air tires and run air tools at a cost just under $4,000. This equipment will be purchased from the Highway Department reserve account.
Information Systems
As requested by the County Board at its November 20, 2012 meeting, County IT Director Danna McKenzie and Mike Hatlestad of WDIO came before the Board with a plan to work with Verizon Wireless in the construction of a new tower, transfer of equipment from the old tower, and demolition of the old tower. In short, the Board approved the recommended plan to transfer ownership of the existing WDIO tower to the County for the cost of $1. This will allow the County to collect lease revenues of approximately $2000/month between now and when the tower is demolished. These revenues will help the County offset the cost of demolishing the tower which is estimated at roughly $30,000. Verizon will build the new tower to be owned by the County, an investment which will be offset by rent abatement to Verizon.
As recommended by the Land Records Committee, the Board authorized using $6800 of funds from the Land Records Improvement Funds to improve and streamline the assessment of properties and contribute to a more data-driven decision process for the County Assessor's Office. This request was supported by Danna MacKenzie and Assessor Betty Schultz. It is important to note that the Lands Records Improvement funds are collected by the Recorder's Office by statute.
Abatement Request
The Board denied a property tax abatement request from Dennis Rysdahl for the AmericInn of Tofte, and determined that the property was taxed correctly. Recently, the Department of Revenue reviewed the class of the AmericInn and confirmed the commercial class at which it is presently assessed.
Gitchi Gami Trail Project
The Board approved a match of $1667 toward a $10,000 STAR Grant from the MN Lake Superior Coastal Program project to work toward finding an agreement to complete the Gitchi Gami Trail between Two Harbors and Grand Marais. Partners in this project include MN DOT, the DNR, the Gitchi Gami Trail Association, Lake and Cook Counties. Duane Lula, of the Arrowhead Regional Development Commission, will be managing the project; Lula was present to make this request and answer questions.
Board Per Diem and Salary/Legal Newspaper
The Board set the 2013 per diems and salary for Cook County Commissioners at no change. Commissioner Hakes requested that the Board review its policy on paying alternates to committees as a way to reduce costs.
Thursday, January 3, at 2 pm was set as the deadline for qualified newspapers to submit proof of their qualifications and provide 2013 rates for publishing legal notices. Contact Braidy Powers for more information.
Economic Development Authority (EDA)
EDA Board Chair Mark Sandbo and Nancy Grabko of Community Funding Solutions (CFS) and EDA Housing Administrator, came before the board to answer questions about the EDA Housing Program budget and performance. The County Board had several contract performance and financial related questions. CFS has requested a $25,000 increase in pay.
Mark Sandbo and Mike Litfin also answered questions about the EDA Proposed Budget for 2013; two scenarios were offered by the EDA in the amounts of $188,000 (plus $60K bond payment from County) and $150,000 (plus $60K bond payment from County). The difference between the two proposed budget scenarios is that one includes a full-time EDA Director at $60,000/year salary and the other includes a half-time Director at $30,000/year salary.
The County sets the Levy for the EDA, but the EDA Board is responsible for the budget and spending decisions.
In both 2013 Budget scenarios, the EDA has included:
a) Additional ~$60,000 payment from the County to share with the City of Grand Marais the Cedar Grove Business Park annual bond payment of ~$120,000. The County Board passed a resolution for this at its September 11, 2012 Board Meeting.
b) $25,000 increase in pay for total of $62,000 paid to Community Funding Solutions for managing the EDA Housing Program.
The County Board will hold an additional Budget Meeting on Monday, December 17, from 10 am to Noon to finalize their 2013 Budget including the EDA Budget.
Cook County Local Energy Project (CCLEP)
George Wilkes of CCLEP came before the Board to request $4000 from the County to support a half-time position that pays $21,000 for a CCLEP Coordinator. The balance of the salary would be shared by the City of Grand Marais ($2K), Lutheran Community Foundation ($2K), and the Lloyd K. Johnson Foundation ($13K). The Board supported this request unanimously. CCLEP has been involved in several energy efficiency projects that benefit the public including the 2010 Courthouse HVAC energy efficiency retrofit, the 2010 Grand Marais City building lighting retrofit, and support and advocacy for enhanced energy efficiency in both the Library expansion project and new Cook County Family YMCA design.
Courthouse Space Issues
For several reasons--including improving work efficiency and increased safety--the County Board formed a Space Subcommittee to review county space needs. The Subcommittee has met with Department Heads to discuss space needs and possible space re-configurations at the Courthouse. Commissioners Bruce Martinson and Sue Hakes presented the results of that work and the Board recommended moving forward with getting cost estimates for Phase I of the proposed reorganization. In Phase I, (2) safe interview rooms will be created for use by Human Services and Probation in the area currently used as the Law Library. Soil and Water will move from second floor to first floor into an area currently used by Planning & Zoning. The Soil and Water Office on the 2nd floor will be divided to serve as the Law Library and as an office for a Social Worker. No decisions were made regarding changes to the IT, Recorder, and Assessor Offices but will be reviewed in 2013.
County Attorney Office
The County Board passed a motion authorizing the County to contract for additional attorney services as needed by the County Attorney's Office, County Departments and the Board due to temporary increased workloads, subject to review by County Auditor-Treasurer Braidy Powers and Board Chair Janice Hall.
Courthouse Security
The Board held a closed session to discuss county security issues and review the security recommendations made by the Courthouse Security Committee. After the closed session, the meeting was re-opened and the Board passed a motion directing the Courthouse Security Committee to move forward on the following recommendations:
a. Comprehensive Weapons Screening for building users
b. Security Cameras
c. Duress Buttons
d. Enhanced Courtroom Security
e. Safety Training for County employees
f. Intercom/P.A. System
g. Human Services/Probation Interview Room Enhancements
Tom Lake Area Subordinate Governmental Service District (SGSD)
Two property owners in the proposed Tom Lake Area SGSD came before the Board to express concerns about the costs and their opposition to it.
Meeting Minutes
A copy of the Official Meeting Minutes for December 11, 2012 will be made available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this meeting is available at Boreal.TV
EDA Board Chair Mark Sandbo and Nancy Grabko of Community Funding Solutions (CFS) and EDA Housing Administrator, came before the board to answer questions about the EDA Housing Program budget and performance. The County Board had several contract performance and financial related questions. CFS has requested a $25,000 increase in pay.
Mark Sandbo and Mike Litfin also answered questions about the EDA Proposed Budget for 2013; two scenarios were offered by the EDA in the amounts of $188,000 (plus $60K bond payment from County) and $150,000 (plus $60K bond payment from County). The difference between the two proposed budget scenarios is that one includes a full-time EDA Director at $60,000/year salary and the other includes a half-time Director at $30,000/year salary.
The County sets the Levy for the EDA, but the EDA Board is responsible for the budget and spending decisions.
In both 2013 Budget scenarios, the EDA has included:
a) Additional ~$60,000 payment from the County to share with the City of Grand Marais the Cedar Grove Business Park annual bond payment of ~$120,000. The County Board passed a resolution for this at its September 11, 2012 Board Meeting.
b) $25,000 increase in pay for total of $62,000 paid to Community Funding Solutions for managing the EDA Housing Program.
The County Board will hold an additional Budget Meeting on Monday, December 17, from 10 am to Noon to finalize their 2013 Budget including the EDA Budget.
Cook County Local Energy Project (CCLEP)
George Wilkes of CCLEP came before the Board to request $4000 from the County to support a half-time position that pays $21,000 for a CCLEP Coordinator. The balance of the salary would be shared by the City of Grand Marais ($2K), Lutheran Community Foundation ($2K), and the Lloyd K. Johnson Foundation ($13K). The Board supported this request unanimously. CCLEP has been involved in several energy efficiency projects that benefit the public including the 2010 Courthouse HVAC energy efficiency retrofit, the 2010 Grand Marais City building lighting retrofit, and support and advocacy for enhanced energy efficiency in both the Library expansion project and new Cook County Family YMCA design.
Courthouse Space Issues
For several reasons--including improving work efficiency and increased safety--the County Board formed a Space Subcommittee to review county space needs. The Subcommittee has met with Department Heads to discuss space needs and possible space re-configurations at the Courthouse. Commissioners Bruce Martinson and Sue Hakes presented the results of that work and the Board recommended moving forward with getting cost estimates for Phase I of the proposed reorganization. In Phase I, (2) safe interview rooms will be created for use by Human Services and Probation in the area currently used as the Law Library. Soil and Water will move from second floor to first floor into an area currently used by Planning & Zoning. The Soil and Water Office on the 2nd floor will be divided to serve as the Law Library and as an office for a Social Worker. No decisions were made regarding changes to the IT, Recorder, and Assessor Offices but will be reviewed in 2013.
County Attorney Office
The County Board passed a motion authorizing the County to contract for additional attorney services as needed by the County Attorney's Office, County Departments and the Board due to temporary increased workloads, subject to review by County Auditor-Treasurer Braidy Powers and Board Chair Janice Hall.
Courthouse Security
The Board held a closed session to discuss county security issues and review the security recommendations made by the Courthouse Security Committee. After the closed session, the meeting was re-opened and the Board passed a motion directing the Courthouse Security Committee to move forward on the following recommendations:
a. Comprehensive Weapons Screening for building users
b. Security Cameras
c. Duress Buttons
d. Enhanced Courtroom Security
e. Safety Training for County employees
f. Intercom/P.A. System
g. Human Services/Probation Interview Room Enhancements
Tom Lake Area Subordinate Governmental Service District (SGSD)
Two property owners in the proposed Tom Lake Area SGSD came before the Board to express concerns about the costs and their opposition to it.
Meeting Minutes
A copy of the Official Meeting Minutes for December 11, 2012 will be made available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this meeting is available at Boreal.TV
Thursday, August 16, 2012
County Board Meeting August 14, 2012
County Board Chair Jan Hall, along with Commissioners Hakes, Johnson, Martinson and Sobanja were all present for the August 14 County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the public opted to address the County Board.
Courthouse 100th Year Anniversary
Maintenance Director Brian Silence asked the Board for permission to bury a time capsule on the Courthouse grounds as part of the Cook County Courthouse 100th Year Anniversary Celebration. The Cook County Historical Society is planning the event for September 21, 2012. Save the date; it promises to be a fun day! Stay tuned for details!
Grand Marais Apartments Rental Rehabilitation Grantan
Scott Zahorek, Arrowhead Economic Opportunity Agency, and Laurie Spry, President of the GM Apartments Board, asked the County Board to approve a resolution in support of applying for a funding grant to rehabilitate the GM Apartments and for AEOA to administer the grant if successful. The Cook County EDA Housing Authority supports this application and work.
State-in-Lieu Payment
Braidy Powers reported that Cook County will be receiving virtually the same State-in-Lieu payment in 2012 as in 2011. Powers anticipates a payment of $255,478 which will be distributed with a significant portion to be applied to property tax levy reduction as is mandated.
USFS SRS Title III Funding
The Board approved a contract for $35,000 to create spatial data used to capture emergency management information across the Country. This is part of the County's overall plan for use of funds from the USFS Service Title III Rural School Program. More specifically, this contract work is in support of developing Community Wildfire Protection Plans.
FEMA Grant Committment for Matching Funds
The Board approved a letter of committment for matching funds for the 2010 FEMA Sprinkler grant program. The match will be provided by the property owners served.
Capital Notes
Braidy Powers provided a list of equipment needed by the Highway Department and Law Enforcement, including plow trucks and ARMER Communications equipment. The Board discussed the possible use of capital notes for funding this equipment as an alternative to levying the cost in the 2013 budget.
Gunflint Trail Firewise Grant
The Board approved a Grant application to perform L2 assessments on all properties in the Gunflint Trail fire district; these properties were assessed in 2005-2007. Firewise Committee Policy is to re-assess properties every 5 years. All match for this grant is in-kind.
Assessor/Land Commissioner Recruitment
Per Janet Simonen, 9 applications were received for the Assessor position opening due to Mary Black's resignation. (3) of the candidates will be interviewed.
One Percent Projects
An Open House to celebrate the addition on the Grand Marais Library is scheduled for Saturday, August 18 from 10 am to Noon at the Library, of course. Everyone is welcome!
Bids are being solicited for an early Community Center work package that includes the hockey rink, and demolition of the School's Silo. A joint meeting work session of the County Board, ISD166 Board, and City Council is scheduled for August 23 from 1:00 to 4:30 pm.
Miscellaneous
Sue Hakes gave the Board an overview of the MIRC projects coming to conclusion in Cook County noting the amazing progress that was made in enhancing the use and access of existing and future broadband services in Cook County.
Recorder Dusty Nelms was appointed to represent Cook County on the MCIS Board.
The Cook County Local Energy Project Energy Plan will be available on the Cook County website.
Sue Hakes requested Board meet to discuss Budget goals and Board agreed; the meeting was set for August 28 from 2-4:00 pm
The Board thanked USFS Gunflint District Ranger Dennis Neitzke for his service to Cook County and wished him well in his new position in Bismarck ND. Commissioner Jim Johnson showed heartfelt thanks for the help Neitzke brought to the Gunflint Trail and his willingness to work closely with the County, Fire Department, Historical Society and residents.
Meeting Minutes
Official meeting minutes will be available after approval by going to the County website or by contacting Janet Simonen at 218/387-3602 or at janet.simonen@co.cook.mn.us. You may also view the meeting in its entirety at Boreal.TV.
Public Comment
No member of the public opted to address the County Board.
Courthouse 100th Year Anniversary
Maintenance Director Brian Silence asked the Board for permission to bury a time capsule on the Courthouse grounds as part of the Cook County Courthouse 100th Year Anniversary Celebration. The Cook County Historical Society is planning the event for September 21, 2012. Save the date; it promises to be a fun day! Stay tuned for details!
Grand Marais Apartments Rental Rehabilitation Grantan
Scott Zahorek, Arrowhead Economic Opportunity Agency, and Laurie Spry, President of the GM Apartments Board, asked the County Board to approve a resolution in support of applying for a funding grant to rehabilitate the GM Apartments and for AEOA to administer the grant if successful. The Cook County EDA Housing Authority supports this application and work.
State-in-Lieu Payment
Braidy Powers reported that Cook County will be receiving virtually the same State-in-Lieu payment in 2012 as in 2011. Powers anticipates a payment of $255,478 which will be distributed with a significant portion to be applied to property tax levy reduction as is mandated.
USFS SRS Title III Funding
The Board approved a contract for $35,000 to create spatial data used to capture emergency management information across the Country. This is part of the County's overall plan for use of funds from the USFS Service Title III Rural School Program. More specifically, this contract work is in support of developing Community Wildfire Protection Plans.
FEMA Grant Committment for Matching Funds
The Board approved a letter of committment for matching funds for the 2010 FEMA Sprinkler grant program. The match will be provided by the property owners served.
Capital Notes
Braidy Powers provided a list of equipment needed by the Highway Department and Law Enforcement, including plow trucks and ARMER Communications equipment. The Board discussed the possible use of capital notes for funding this equipment as an alternative to levying the cost in the 2013 budget.
Gunflint Trail Firewise Grant
The Board approved a Grant application to perform L2 assessments on all properties in the Gunflint Trail fire district; these properties were assessed in 2005-2007. Firewise Committee Policy is to re-assess properties every 5 years. All match for this grant is in-kind.
Assessor/Land Commissioner Recruitment
Per Janet Simonen, 9 applications were received for the Assessor position opening due to Mary Black's resignation. (3) of the candidates will be interviewed.
One Percent Projects
An Open House to celebrate the addition on the Grand Marais Library is scheduled for Saturday, August 18 from 10 am to Noon at the Library, of course. Everyone is welcome!
Bids are being solicited for an early Community Center work package that includes the hockey rink, and demolition of the School's Silo. A joint meeting work session of the County Board, ISD166 Board, and City Council is scheduled for August 23 from 1:00 to 4:30 pm.
Miscellaneous
Sue Hakes gave the Board an overview of the MIRC projects coming to conclusion in Cook County noting the amazing progress that was made in enhancing the use and access of existing and future broadband services in Cook County.
Recorder Dusty Nelms was appointed to represent Cook County on the MCIS Board.
The Cook County Local Energy Project Energy Plan will be available on the Cook County website.
Sue Hakes requested Board meet to discuss Budget goals and Board agreed; the meeting was set for August 28 from 2-4:00 pm
The Board thanked USFS Gunflint District Ranger Dennis Neitzke for his service to Cook County and wished him well in his new position in Bismarck ND. Commissioner Jim Johnson showed heartfelt thanks for the help Neitzke brought to the Gunflint Trail and his willingness to work closely with the County, Fire Department, Historical Society and residents.
Meeting Minutes
Official meeting minutes will be available after approval by going to the County website or by contacting Janet Simonen at 218/387-3602 or at janet.simonen@co.cook.mn.us. You may also view the meeting in its entirety at Boreal.TV.
Sunday, April 15, 2012
County Board Meeting for April 10, 2012
County Board Chair Jan Hall and Commissioners Hakes, Johnson, Martinson and Sobanja were all present for the County Board Meeting on April 10, 2012. Also present were Braidy Powers and Janet Simonen.
Public Comment
Garry Gamble, representing the Citizens for Cook County Committee, presented the County Board with a letter encouraging wise stewardship of One Percent funds. In addition, the group requested that the County Board ask for public input whenever authorizing spending beyond the 2012 budget.
Highway Department
The County Board approved several requests made by County Engineer David Betts:
1) The Board approved a $595 capital purchase request for a Distance Measuring Instrument.
2) The Board accepted the final roadway easements for the CSAH 8 Phase I reconstruction project.
3) So that completion of CSAH 8 is not delayed any further, the Board issued a Temporary Permit to construct CSAH 8 while relief of the reversionary clause for the airport parcel is being sought. Congressman Chip Cravaack has sponsored House Bill HR 2947 which is expected to pass a floor vote in the next few weeks. Senators Klobuchar and Franken are sponsoring Senate Bill 1987 currently in the Senate Agriculture Committee.
4) The Board approved an exchange with Norman County of $1M Federal Aid funds in return for $1M State Aid funds. Norman County needs Federal funds to complete one of their projects. The exchange is also beneficial to Cook County in that it allows us to delay the CSAH 12 project to 2014 as well as relieve us of time consuming and costly Federal contract requirements.
5) The Board authorized advertising for proposals for Calcium Chloride and Aggregate Stockpile.
Information Systems
The Board authorized $28,460 to replace the primary mid-rage computer system that runs all of the tax, assessment, accounting and payroll systems for the County. Replacement of this system is normally every 3-5 years; this system is nearly 6 years old. Replacement of this system is planned within the IT capital reserve fund.
The County Board has authorized ~$174,000 for Aerial Imagery (pictometry) of Cook County. This imagery will be paid mostly with funds from the Highway Department, Assessor's Office, Planning & Zoning, Law Enforcement, Title III funding. The benefits to the County and taxpaying public are numerous and supported by private surveyors Sam Parker and Wayne Hensche.
Planning & Zoning
The Board approved paying for "Land Use" Legal Workshop for the Planning Commission/Board of Adjustment. The training will be held locally to save the expense of multiple travelers.
The Board approved the initiation of the public hearing process for adoption of an amendment into the Cook County Subdivision Ordinance. The proposed language for this amendment is as follows:
Section 4.4 Administrative Subdivision Procedure
E. After approval of the application, the applicant must file the necessary deed(s) and documents with the Cook County Recorder within 90 days to complete the subdivision process. New administrative subdivision approved lots do not become legal lots of record until the deeds creating said lots are filed with the County Recorder. If the deed(s) are not recorded for the new lot(s) prior to an ordinance revision that makes any of the lot(s) approved through this process nonconforming, your application approval will be null and void, and a new application will have to be processed in accordance with any new ordinance requirements.
Tim Nelson provided the 2012 Waste Electronics Collection Dates as follows:
Grand Marais-Cook County Recycling Center
Saturday, May 19 9:00 am to 1:00 pm
Saturday, August 25 9:00 am to 1:00 pm
Tofte-Tofte Transfer Station
Saturday, June 9 9:00 am to 1:00 pm
Saturday, October 6 9:00 am to 1:00 pm
PUBLIC HEARING
A Public Hearing was held on the proposed Redistricting Plan for Cook County. No member of the Pubic opted to address the County Board. Changes are proposed for Districts 1, 2, 3 & 4. No change is proposed to District 5. Redistricting changes proposed do not trigger elections that are not already scheduled for Fall 2012 which include District 4 (Jim Johnson) and District 2 (Fritz Sobanja).
Superior National Golf Course
The Board voted to authorize ~$47,000 in reimbursement to Superior National Golf Course for pre-design and site evaluation of the Superior National Golf Course. The EDA and SNGC Management is working to design and fund a 3-year project to totally renovate 18 holes (River and Canyon Nines) and upgrade the clubhouse facilities for a total cost of $5.9 Million. The total funding package for this project has not been identified or committed.
PUBLIC HEARING
A Public Hearing was held to provide information and receive public input and comments on Cook County's submission of a MN Small Cities Application to the MN Department of Employment and Economic Development. This application will request funds for owner occupied housing rehabilitation and commercial rehabilitation. No member of the Public opted to address the County Board.
EDA Housing Administrator, Nancy Grabko
The County Board approved a request to loan $16,500 to assist with rehabilitation of the Senior Center Building. Originally, this request came before the Revolving Loan Fund, but it did not fit the statutory requirements of an RLF loan.
The County Board approved up to $64,000 in Cook County Revolving Loan Funds in support of the (4) projects proposed in the 2012 Small City Development application for Grand Marais downtown business district Commercial Rehabilitation Projects.
Arrowhead Library System Merger
At the request of Jim Weikum, Executive Director of the Arrowhead Library System, the County Board passed a resolution approving a contract agreement for the merger of the North Country Library Cooperative with the Arrowhead Library System. Formal approval of the merger will rest with the Commissioner of the MN Department of Education. Linda Chappell, Director of the Grand Marais Library, supports this change.
Schroeder Township Fire Truck
The Board approved an $80,000 interest free loan to Schroeder Township for the purchase of a fire truck.
Auditor-Treasurer Requests
A. The Board approved a contract for Voyageur Canoe Outfitters to operate the Sag Lake parking lots for the 2012 season. No change in compensation was made from last year.
B. The Board approved the Public Notice to begin the 45 day comment period for the use of ~$27,000 of 2011 Title III funds for the County's pictometry project.
C. The Board approved a reimbursement to the Cook County North Shore Hospital of $174,276.43 from the 1994 Local 1% Sales Tax fund for the purchase of a digital mammography system.
D. The Board approved recommended revisions to the Revolving Loan Fund Guidelines; the changes were essentially housekeeping revisions to updte the guidelines to current approved practices.
Meeting Minutes
Copies of the County Board meeting minutes from April 10, 2012 will be available on the Cook County website or by calling Janet Simonen at 218/387-3602 after they have been typed and approved.
Public Comment
Garry Gamble, representing the Citizens for Cook County Committee, presented the County Board with a letter encouraging wise stewardship of One Percent funds. In addition, the group requested that the County Board ask for public input whenever authorizing spending beyond the 2012 budget.
Highway Department
The County Board approved several requests made by County Engineer David Betts:
1) The Board approved a $595 capital purchase request for a Distance Measuring Instrument.
2) The Board accepted the final roadway easements for the CSAH 8 Phase I reconstruction project.
3) So that completion of CSAH 8 is not delayed any further, the Board issued a Temporary Permit to construct CSAH 8 while relief of the reversionary clause for the airport parcel is being sought. Congressman Chip Cravaack has sponsored House Bill HR 2947 which is expected to pass a floor vote in the next few weeks. Senators Klobuchar and Franken are sponsoring Senate Bill 1987 currently in the Senate Agriculture Committee.
4) The Board approved an exchange with Norman County of $1M Federal Aid funds in return for $1M State Aid funds. Norman County needs Federal funds to complete one of their projects. The exchange is also beneficial to Cook County in that it allows us to delay the CSAH 12 project to 2014 as well as relieve us of time consuming and costly Federal contract requirements.
5) The Board authorized advertising for proposals for Calcium Chloride and Aggregate Stockpile.
Information Systems
The Board authorized $28,460 to replace the primary mid-rage computer system that runs all of the tax, assessment, accounting and payroll systems for the County. Replacement of this system is normally every 3-5 years; this system is nearly 6 years old. Replacement of this system is planned within the IT capital reserve fund.
The County Board has authorized ~$174,000 for Aerial Imagery (pictometry) of Cook County. This imagery will be paid mostly with funds from the Highway Department, Assessor's Office, Planning & Zoning, Law Enforcement, Title III funding. The benefits to the County and taxpaying public are numerous and supported by private surveyors Sam Parker and Wayne Hensche.
Planning & Zoning
The Board approved paying for "Land Use" Legal Workshop for the Planning Commission/Board of Adjustment. The training will be held locally to save the expense of multiple travelers.
The Board approved the initiation of the public hearing process for adoption of an amendment into the Cook County Subdivision Ordinance. The proposed language for this amendment is as follows:
Section 4.4 Administrative Subdivision Procedure
E. After approval of the application, the applicant must file the necessary deed(s) and documents with the Cook County Recorder within 90 days to complete the subdivision process. New administrative subdivision approved lots do not become legal lots of record until the deeds creating said lots are filed with the County Recorder. If the deed(s) are not recorded for the new lot(s) prior to an ordinance revision that makes any of the lot(s) approved through this process nonconforming, your application approval will be null and void, and a new application will have to be processed in accordance with any new ordinance requirements.
Tim Nelson provided the 2012 Waste Electronics Collection Dates as follows:
Grand Marais-Cook County Recycling Center
Saturday, May 19 9:00 am to 1:00 pm
Saturday, August 25 9:00 am to 1:00 pm
Tofte-Tofte Transfer Station
Saturday, June 9 9:00 am to 1:00 pm
Saturday, October 6 9:00 am to 1:00 pm
PUBLIC HEARING
A Public Hearing was held on the proposed Redistricting Plan for Cook County. No member of the Pubic opted to address the County Board. Changes are proposed for Districts 1, 2, 3 & 4. No change is proposed to District 5. Redistricting changes proposed do not trigger elections that are not already scheduled for Fall 2012 which include District 4 (Jim Johnson) and District 2 (Fritz Sobanja).
Superior National Golf Course
The Board voted to authorize ~$47,000 in reimbursement to Superior National Golf Course for pre-design and site evaluation of the Superior National Golf Course. The EDA and SNGC Management is working to design and fund a 3-year project to totally renovate 18 holes (River and Canyon Nines) and upgrade the clubhouse facilities for a total cost of $5.9 Million. The total funding package for this project has not been identified or committed.
PUBLIC HEARING
A Public Hearing was held to provide information and receive public input and comments on Cook County's submission of a MN Small Cities Application to the MN Department of Employment and Economic Development. This application will request funds for owner occupied housing rehabilitation and commercial rehabilitation. No member of the Public opted to address the County Board.
EDA Housing Administrator, Nancy Grabko
The County Board approved a request to loan $16,500 to assist with rehabilitation of the Senior Center Building. Originally, this request came before the Revolving Loan Fund, but it did not fit the statutory requirements of an RLF loan.
The County Board approved up to $64,000 in Cook County Revolving Loan Funds in support of the (4) projects proposed in the 2012 Small City Development application for Grand Marais downtown business district Commercial Rehabilitation Projects.
Arrowhead Library System Merger
At the request of Jim Weikum, Executive Director of the Arrowhead Library System, the County Board passed a resolution approving a contract agreement for the merger of the North Country Library Cooperative with the Arrowhead Library System. Formal approval of the merger will rest with the Commissioner of the MN Department of Education. Linda Chappell, Director of the Grand Marais Library, supports this change.
Schroeder Township Fire Truck
The Board approved an $80,000 interest free loan to Schroeder Township for the purchase of a fire truck.
Auditor-Treasurer Requests
A. The Board approved a contract for Voyageur Canoe Outfitters to operate the Sag Lake parking lots for the 2012 season. No change in compensation was made from last year.
B. The Board approved the Public Notice to begin the 45 day comment period for the use of ~$27,000 of 2011 Title III funds for the County's pictometry project.
C. The Board approved a reimbursement to the Cook County North Shore Hospital of $174,276.43 from the 1994 Local 1% Sales Tax fund for the purchase of a digital mammography system.
D. The Board approved recommended revisions to the Revolving Loan Fund Guidelines; the changes were essentially housekeeping revisions to updte the guidelines to current approved practices.
Meeting Minutes
Copies of the County Board meeting minutes from April 10, 2012 will be available on the Cook County website or by calling Janet Simonen at 218/387-3602 after they have been typed and approved.
Tuesday, March 20, 2012
Human Services Board and County Board Meetings for March 20, 2012
Human Services Board Meeting
Human Services Board Chair Sue Hakes, along with Board Members Jan Hall, Jim Johnson, Jerry Lilja, Carla LaPointe, Bruce Martinson and Fritz Sobanja were all present at today's Human Services Monthly Board Meeting.
Committee Reports
Committee reports were given for Arrowhead Regional Corrections & Community Health Board (Jan Hall), Public Health & Human Services (Carla LaPointe & Jerry Lilja) and the Health Care Planning Committee (Bruce Martinson). Feel free to contact these committee members for details.
Family Home Visiting Program Summary
Sue Futterer presented the Family Home Visiting Statistics for 2010-2011 as compiled by Public Health Nurse Amy Lacina. (Lacina has recently resigned to accept another position.) The Home Visiting Program is sponsored by a 3-year federal grant awarded to Arrowhead Health Alliance (AHA) in 2009. Lacina's report shows that the number of postpartum women with babies has more than doubled from 2010 to 2011 increasing from 30 to 65. AHA hopes to receive another grant to continue this necessary program in Cook County.
February Financial Report
Jan Parish provided the board with the Financial Report for February 2012. She noted that expenditures and collections are nearly tallied for 2011; at this point it appears that approximately $60,000 of the fund balance will be used. This increase from $20,000 was anticipated, most significantly due to Children's Services.
Director's Report
Sue Futterer reported that the Region 3 Redesign Income Maintenance Project is slightly behind scheduled, but moving forward with full implementation anticipated early in 2013.
Futterer also reported that several qualified applicants will be interviewed to fill the Public Health Nurse/RN Vacancy.
Futterer provided information regarding the percentage of Minnesotans without health insurance as presented in a MN Department of Health and University of MN School of Public Health article entitled, "Minnesota's Uninsured Rate Remains High".
Futterer provided Outcomes Measures data for Cook County's Wilderness Outpatient Treatment Program and how it compares statewide.
Board Actions
The Board voted to appoint Dr. Matt Webb of HDC and Lori Hommerding of Gregory A. Barnier & Associates to the PHHS Advisory Committee as provider representatives.
Jan Parish informed the Board of uncollectible accounts in the amount of $4805.86 and asked for approval to write them off the books. All efforts have been exhausted to collect these funds.
Cook County Board Meeting
Board Chair Jan Hall, along with Commissioners Hakes, Johnson, Martinson and Sobanja were all present for today's Board Meeting. Also in attendance were County Auditor-Treasurer Braidy Powers and Personnel Director Janet Simonen.
Public Comment
No member of the public opted to address the Board.
Ilena Berg, Water Plan Coordinator
The Board approved a motion to support a grant application for posting Aquatic Invasive Species signs on County owned boat landings. Water Plan Coordinator Ilena Berg said the Soil and Water Conservation District's summer intern will be available to assist with installation of the signs; the Board agree to provide this labor and the sign posts as needed for McFarland, Saganaga, Chicago Bay on Superior, Devil Track, Clearwater and Leo Lakes.
Matt Geretschlaeger, EDA Director
As requested by the County Board, EDA Director Matt Geretschlaeger gave the EDA's first Quarterly Progress Report. Geretschlaeger informed the Board that the EDA Board is in agreement that their top priority is selling Cedar Grove Business Park lots. Included in the Quarterly Report was an update on the EDA Budget to date.
Commissioner Hakes, who serves on the HOME Investment Partnership Program with Nancy Grabko, was pleased to announce that the Cook County EDA was awarded $60,000 in new funding for owner-occupied rehabilitation to be used for eligible Cook County homeowners. Hakes credited Grabko for her diligence and hard work in obtaining this funding. She also noted that the community wide support for this proposal contributed to success in obtaining this funding. Contributors to this effort include the EDA, Cook County, City of Grand Marais, PUC, CCLEP and promotion from WTIP and the Cook County News Herald. Geretschlaeger also thanked Hakes for supporting Grabko and the EDA in this effort.
Scott Harrison came before the County Board as the sole applicant to serve on the Cook County/Grand Marais EDA Board. After interviewing Harrison, the Board appointed him to a 6-year term on the EDA Board.
Dusty Nelms, County Recorder
The Board approved Dusty Nelms' request to enter into an agreement with Computer Software Associates, Inc. to work with MN County Information Systems in providing support for the Recorder's record system. This request is also supported by IT Director Danna MacKenzie and the contract has been reviewed by Tim Scannell.
2012 Cook County Broadband Commission Work Plan
The Board approved the 2012 Work Plan for the Broadband Commission as presented by IT Director Danna MacKenzie. The mission of this commission is "to enhance the economic and social vitality of Cook County through the strategic adoption of broadband technologies". Eight long-term goals and objectives were approved in July 2011.
Courthouse Security
Building Maintenance Supervisor Brian Silence, County Attorney Tim Scannell and Sheriff Mark Falk came before the Board to request 1) authorization to award a contract for $29,000 to install bullet proof glass and security entrances to the County Attorney's office, 2) $2200 to move a door in the courtroom holding room, and 3) approval to enter into a contract with Steve Swenson of CJES Consultants to perform a Security Assessment for the Courthouse. All (3) requests were approved.
2012 Redistricting
Braidy Powers recommended the Board set the public hearing to consider plans for redistricting of county commissioner districts. The Board agreed to set the hearing on April 10 at 10 AM with a second/final redistricting meeting on April 24 at 10 AM. A copy of the preliminary plan for redistricting and supporting documention shall be available for public inspection in the office of the Auditor-Treasurer during regular office hours of 8:00 a to 4:00 pm, Monday through Friday.
Other Issues
The Board approved a Loan Policy for Volunteer Fire Departments.
The Board agreed to write a letter of support for Bruce Martinson to participate on the State Tourism Board.
Rob Barse of ORB Management gave the Board a general budget overview of the One Percent Projects to date, as well as notice that bids will be solicited for trade work on the Birch Grove Community Center project this month.
Arrowhead Regional Corrections will be conducting, free of charge, Office Safety training to all interested Cook County employees. Two identical sessions will be offered on April 13 and April 20.
Meeting Minutes
Copies of these meeting minutes will be available on the Cook County website or by calling Janet Simonen at 387-3602 after they have been completed and approved.
Human Services Board Chair Sue Hakes, along with Board Members Jan Hall, Jim Johnson, Jerry Lilja, Carla LaPointe, Bruce Martinson and Fritz Sobanja were all present at today's Human Services Monthly Board Meeting.
Committee Reports
Committee reports were given for Arrowhead Regional Corrections & Community Health Board (Jan Hall), Public Health & Human Services (Carla LaPointe & Jerry Lilja) and the Health Care Planning Committee (Bruce Martinson). Feel free to contact these committee members for details.
Family Home Visiting Program Summary
Sue Futterer presented the Family Home Visiting Statistics for 2010-2011 as compiled by Public Health Nurse Amy Lacina. (Lacina has recently resigned to accept another position.) The Home Visiting Program is sponsored by a 3-year federal grant awarded to Arrowhead Health Alliance (AHA) in 2009. Lacina's report shows that the number of postpartum women with babies has more than doubled from 2010 to 2011 increasing from 30 to 65. AHA hopes to receive another grant to continue this necessary program in Cook County.
February Financial Report
Jan Parish provided the board with the Financial Report for February 2012. She noted that expenditures and collections are nearly tallied for 2011; at this point it appears that approximately $60,000 of the fund balance will be used. This increase from $20,000 was anticipated, most significantly due to Children's Services.
Director's Report
Sue Futterer reported that the Region 3 Redesign Income Maintenance Project is slightly behind scheduled, but moving forward with full implementation anticipated early in 2013.
Futterer also reported that several qualified applicants will be interviewed to fill the Public Health Nurse/RN Vacancy.
Futterer provided information regarding the percentage of Minnesotans without health insurance as presented in a MN Department of Health and University of MN School of Public Health article entitled, "Minnesota's Uninsured Rate Remains High".
Futterer provided Outcomes Measures data for Cook County's Wilderness Outpatient Treatment Program and how it compares statewide.
Board Actions
The Board voted to appoint Dr. Matt Webb of HDC and Lori Hommerding of Gregory A. Barnier & Associates to the PHHS Advisory Committee as provider representatives.
Jan Parish informed the Board of uncollectible accounts in the amount of $4805.86 and asked for approval to write them off the books. All efforts have been exhausted to collect these funds.
Cook County Board Meeting
Board Chair Jan Hall, along with Commissioners Hakes, Johnson, Martinson and Sobanja were all present for today's Board Meeting. Also in attendance were County Auditor-Treasurer Braidy Powers and Personnel Director Janet Simonen.
Public Comment
No member of the public opted to address the Board.
Ilena Berg, Water Plan Coordinator
The Board approved a motion to support a grant application for posting Aquatic Invasive Species signs on County owned boat landings. Water Plan Coordinator Ilena Berg said the Soil and Water Conservation District's summer intern will be available to assist with installation of the signs; the Board agree to provide this labor and the sign posts as needed for McFarland, Saganaga, Chicago Bay on Superior, Devil Track, Clearwater and Leo Lakes.
Matt Geretschlaeger, EDA Director
As requested by the County Board, EDA Director Matt Geretschlaeger gave the EDA's first Quarterly Progress Report. Geretschlaeger informed the Board that the EDA Board is in agreement that their top priority is selling Cedar Grove Business Park lots. Included in the Quarterly Report was an update on the EDA Budget to date.
Commissioner Hakes, who serves on the HOME Investment Partnership Program with Nancy Grabko, was pleased to announce that the Cook County EDA was awarded $60,000 in new funding for owner-occupied rehabilitation to be used for eligible Cook County homeowners. Hakes credited Grabko for her diligence and hard work in obtaining this funding. She also noted that the community wide support for this proposal contributed to success in obtaining this funding. Contributors to this effort include the EDA, Cook County, City of Grand Marais, PUC, CCLEP and promotion from WTIP and the Cook County News Herald. Geretschlaeger also thanked Hakes for supporting Grabko and the EDA in this effort.
Scott Harrison came before the County Board as the sole applicant to serve on the Cook County/Grand Marais EDA Board. After interviewing Harrison, the Board appointed him to a 6-year term on the EDA Board.
Dusty Nelms, County Recorder
The Board approved Dusty Nelms' request to enter into an agreement with Computer Software Associates, Inc. to work with MN County Information Systems in providing support for the Recorder's record system. This request is also supported by IT Director Danna MacKenzie and the contract has been reviewed by Tim Scannell.
2012 Cook County Broadband Commission Work Plan
The Board approved the 2012 Work Plan for the Broadband Commission as presented by IT Director Danna MacKenzie. The mission of this commission is "to enhance the economic and social vitality of Cook County through the strategic adoption of broadband technologies". Eight long-term goals and objectives were approved in July 2011.
Courthouse Security
Building Maintenance Supervisor Brian Silence, County Attorney Tim Scannell and Sheriff Mark Falk came before the Board to request 1) authorization to award a contract for $29,000 to install bullet proof glass and security entrances to the County Attorney's office, 2) $2200 to move a door in the courtroom holding room, and 3) approval to enter into a contract with Steve Swenson of CJES Consultants to perform a Security Assessment for the Courthouse. All (3) requests were approved.
2012 Redistricting
Braidy Powers recommended the Board set the public hearing to consider plans for redistricting of county commissioner districts. The Board agreed to set the hearing on April 10 at 10 AM with a second/final redistricting meeting on April 24 at 10 AM. A copy of the preliminary plan for redistricting and supporting documention shall be available for public inspection in the office of the Auditor-Treasurer during regular office hours of 8:00 a to 4:00 pm, Monday through Friday.
Other Issues
The Board approved a Loan Policy for Volunteer Fire Departments.
The Board agreed to write a letter of support for Bruce Martinson to participate on the State Tourism Board.
Rob Barse of ORB Management gave the Board a general budget overview of the One Percent Projects to date, as well as notice that bids will be solicited for trade work on the Birch Grove Community Center project this month.
Arrowhead Regional Corrections will be conducting, free of charge, Office Safety training to all interested Cook County employees. Two identical sessions will be offered on April 13 and April 20.
Meeting Minutes
Copies of these meeting minutes will be available on the Cook County website or by calling Janet Simonen at 387-3602 after they have been completed and approved.
Tuesday, February 14, 2012
County Board Meeting on February 14, 2012
County Board Chair Jan Hall, along with Commissioners Hakes, Martinson and Sobanja were all present for today's County Board Meeting. Commissioner Jim Johnson was absent due to health issues. Also in attendance were Braidy Powers and Janet Simonen.
Public Comment
No member of the public opted to address the County Board.
Highway Department
The County Board unanimously approved the purchase of one CAT 930H front end loader at a cost of $160,194.93 (plus extended warranty). The Board also approved (3-1 with Martinson opposed) the purchase of two Mack GU713 tandem axle dump trucks with dump truck boxes with plows, wings, sanders and underbellies at costs of $232,038 and $228,811 (plus extended warranties). The purchase of this equipment is in accordance with the Highway Department Equipment Replacement plan and were approved in the 2012 budget.
The County Board approved a proposal from Mn/DOT for the County to provide winter maintenance services for old T.H. 61 aka Rollins Creek Road. This agreement will be in effect through May 2012 and the County will be paid $3000 for this service.
Invasive Species
The Board approved a modification to a US Forest Service Grant to combat invasive species in Cook County. The modification will extend the existing agreement by $41,837 with a September 30, 2014 deadline for spending these funds. The required 20% match for this grant will be provided by in-kind volunteer work.
At the request of Michael Lynch, USFS Cook County Invasive Team Coordinator, the Board approved a request to support a grant application to the MN DNR for the creation and installation of invasive species boot brush signs at trailheads in Northeastern MN.
Dennis, Neitzke, USFS Gunflint District Ranger
District Ranger Dennis Neitzke provided the County Board with a brief update on current USFS issues:
a) The Secure Rural Schools Act (SRSA) ended in 2011. Re-authorization of this funding is anticipated for 2012, but at a reduced amount. Last year Cook County received $550,000 in SRSA funding which is shared with ISD166.
b) Dryness resulting from lack of snow this season is cause for concern. The USFS is keeping a close watch on fire conditions and will react if necessary. Neitzke informed the Board that a fire ban can generally be enacted within a single day, but that reaching all campers in the wilderness often requires up to 4 days. The USFS encourages campers to use common sense in the woods and to not build fires when conditions change to hot, dry and windy.
c) The land exchange between the USFS and Cook County is moving forward. The lands proposed for the exchange have been identified. The feasibility study is underway and the environmental assessment is forthcoming.
d) Dennis Neitzke's decision on the South Fowl snowmobile trail (aka Tilbury Trail) was appealed, so this snowmobile route is not open. The Forest Service has contracted with a sound analysis expert from the National Park Service to examine the sound testing and sound modeling that was conducted by the USFS.
e) Forest Restoration efforts are on-going.
Cook County Tower at Gunflint Magnetic Site
Sheriff Falk, along with District Ranger Dennis Neitzke, informed the Board that the Special Use Authorization for the Gunflint Magnetic tower site has been amended to include replacement of an existing 180 foot self-supporting communications tower with a new 195 foot self supporting communications tower; it will not be guyed or lighted. This tower will be built by AT&T and owned by Cook County on Forest Service land. Per the agreement with the Forest Service, a ~$4000 annual fee will be charged once cell phone service is provided.
Office of Planning & Zoning
As recommended by the Planning Commission, the County Board approved a Conditional Use Permit (CUP) to modify property lines for Lot 3, Block 6 within Superior National Golf Properties at Lutsen to incorporate a white pine on the subject property. No change to the acreage of the lot or the open space in the Open Space Subdivision will result from this action.
A Conditional Use Permit to operate a Bed and Breakfast in Tofte within the Single Family Residential (R-1) zone district was approved with just 1 change from the recommendation from the Planning Commission. In response to concerns from the neighbors regarding lighting, a condition to install shading on the existing lighting was added to the permit.
Nancy Grabko, Cook County/Grand Marais EDA Housing Coordinator
The Board approved (2) resolutions as requested by Nancy Grabko:
a) to submit an application for funding under the DEED Small Cities Development program, and
b) to submit an application for funding under the NE Minnesota HOME Consortium program.
These programs would play an integral part of Cook County's ability to assist income qualifying residents in need of home rehabilitation. Grabko also outlined changes to the application and scoring processes.
Grabko also reminded the Board of the collaborative work between the EDA, AEOA and the Duluth HRA in helping qualifying residents obtain Section 8 Rental housing Assistance. For information on help paying the rent, contact the EDA Housing Program at 218-387-3067 or email Nancy Grabko at dngrabko@means.net.
Lutsen Trailbreakers Snowmobile Club
Sharon Hexum-Platzer and Scott Platzer, VP and Administrator of the Lutsen Trailbreakers Snowmobile Club respectively, came before the Board to ask for support in the relocation of a 25' x 40' building from behind the Lutsen Town Hall to a piece of County Land located on the Caribou Trail and adjacent to the Lutsen snowmobile trail. The Club is applying for a MN DNR grant to pay the relocation and remodeling costs associated with this move. As the property owner, the County Board agreed to write a letter of support for this grant, as well as move forward with negotiation of a lease agreement and the Conditional User Permitting process.
The County Board will act as the Fiscal Agent for MN Snowmobile Trail Assistance Program grant funds on behalf of the Lutsen Trailbreakers Snowmobile Club, Cook County Snowmobile Club, and Superior Timber Wolves Sportsmen Club.
Redistricting Overview
Auditor-Treasurer Braidy Powers informed the Board of the Redistricting Process that occurs with population changes resulting from the Census taken every 10 years. The Redistricting deadline for the County is May 1, 2012, but cannot occur until the City of Grand Marais completes its redistricting which is due to be complete by April 3, 2012. In preparation for this, the County Board passed a resolution regarding Redistricting Principles that states: Each commissioner district will be composed, as nearly as possible, of compact, contiguous territory of equal population and bounded entirely by precinct boundaries. Powers explained the formulas used in determining population changes.
Gambling Permit
The Board approved a permit for the Gunflint Lake Property Owners to conduct a raffle at Gunflint Lodge on July 18, 2012.
Boundary Waters Advisory Committee Trail Grant
The Board approved a resolution to act as Fiscal Agent for the Federal Recreational Trails Program on behalf of the Boundary Waters Advisory Committee.
Budget Review
Braidy Powers reviewed the 2011 General Fund actual vs. budgeted expenses. At the end of 2011, the County Budget came in at 99.7% of the General Fund plan. Powers also reviewed the Cook County investments.
Government Corners
The County Board authorized an additional $1,000 to fund Wayne Hensche for obtaining information showing government survey corners along the Grade area. Cook County Recorder Dusty Nelms has identified this information as vital in surveying lands correctly in Cook County.
Community Center Project
Commissioner Hakes gave an overview of the Community Center Steering Committee Meeting held last week.
Cook County Security Committee
Commissioner Hakes, supported by Commissioner Hall and Janet Simonen, gave an overview of the Courthouse Security Meeting held last week. Janet Simonen updated the Board on the agenda for the County Employee Meeting to be held from 8-10 AM on Thursday, February 16. The Courthouse will be closed for regular business during this time.
Water Advisory Committee Appointments
The County Board approved the appointments of Gary Macicjewski (2nd term) and Don Lease (1st term) to the Water Advisory Committee as presented by Illena Berg, Water Plan Coordinator.
Public Comment
No member of the public opted to address the County Board.
Highway Department
The County Board unanimously approved the purchase of one CAT 930H front end loader at a cost of $160,194.93 (plus extended warranty). The Board also approved (3-1 with Martinson opposed) the purchase of two Mack GU713 tandem axle dump trucks with dump truck boxes with plows, wings, sanders and underbellies at costs of $232,038 and $228,811 (plus extended warranties). The purchase of this equipment is in accordance with the Highway Department Equipment Replacement plan and were approved in the 2012 budget.
The County Board approved a proposal from Mn/DOT for the County to provide winter maintenance services for old T.H. 61 aka Rollins Creek Road. This agreement will be in effect through May 2012 and the County will be paid $3000 for this service.
Invasive Species
The Board approved a modification to a US Forest Service Grant to combat invasive species in Cook County. The modification will extend the existing agreement by $41,837 with a September 30, 2014 deadline for spending these funds. The required 20% match for this grant will be provided by in-kind volunteer work.
At the request of Michael Lynch, USFS Cook County Invasive Team Coordinator, the Board approved a request to support a grant application to the MN DNR for the creation and installation of invasive species boot brush signs at trailheads in Northeastern MN.
Dennis, Neitzke, USFS Gunflint District Ranger
District Ranger Dennis Neitzke provided the County Board with a brief update on current USFS issues:
a) The Secure Rural Schools Act (SRSA) ended in 2011. Re-authorization of this funding is anticipated for 2012, but at a reduced amount. Last year Cook County received $550,000 in SRSA funding which is shared with ISD166.
b) Dryness resulting from lack of snow this season is cause for concern. The USFS is keeping a close watch on fire conditions and will react if necessary. Neitzke informed the Board that a fire ban can generally be enacted within a single day, but that reaching all campers in the wilderness often requires up to 4 days. The USFS encourages campers to use common sense in the woods and to not build fires when conditions change to hot, dry and windy.
c) The land exchange between the USFS and Cook County is moving forward. The lands proposed for the exchange have been identified. The feasibility study is underway and the environmental assessment is forthcoming.
d) Dennis Neitzke's decision on the South Fowl snowmobile trail (aka Tilbury Trail) was appealed, so this snowmobile route is not open. The Forest Service has contracted with a sound analysis expert from the National Park Service to examine the sound testing and sound modeling that was conducted by the USFS.
e) Forest Restoration efforts are on-going.
Cook County Tower at Gunflint Magnetic Site
Sheriff Falk, along with District Ranger Dennis Neitzke, informed the Board that the Special Use Authorization for the Gunflint Magnetic tower site has been amended to include replacement of an existing 180 foot self-supporting communications tower with a new 195 foot self supporting communications tower; it will not be guyed or lighted. This tower will be built by AT&T and owned by Cook County on Forest Service land. Per the agreement with the Forest Service, a ~$4000 annual fee will be charged once cell phone service is provided.
Office of Planning & Zoning
As recommended by the Planning Commission, the County Board approved a Conditional Use Permit (CUP) to modify property lines for Lot 3, Block 6 within Superior National Golf Properties at Lutsen to incorporate a white pine on the subject property. No change to the acreage of the lot or the open space in the Open Space Subdivision will result from this action.
A Conditional Use Permit to operate a Bed and Breakfast in Tofte within the Single Family Residential (R-1) zone district was approved with just 1 change from the recommendation from the Planning Commission. In response to concerns from the neighbors regarding lighting, a condition to install shading on the existing lighting was added to the permit.
Nancy Grabko, Cook County/Grand Marais EDA Housing Coordinator
The Board approved (2) resolutions as requested by Nancy Grabko:
a) to submit an application for funding under the DEED Small Cities Development program, and
b) to submit an application for funding under the NE Minnesota HOME Consortium program.
These programs would play an integral part of Cook County's ability to assist income qualifying residents in need of home rehabilitation. Grabko also outlined changes to the application and scoring processes.
Grabko also reminded the Board of the collaborative work between the EDA, AEOA and the Duluth HRA in helping qualifying residents obtain Section 8 Rental housing Assistance. For information on help paying the rent, contact the EDA Housing Program at 218-387-3067 or email Nancy Grabko at dngrabko@means.net.
Lutsen Trailbreakers Snowmobile Club
Sharon Hexum-Platzer and Scott Platzer, VP and Administrator of the Lutsen Trailbreakers Snowmobile Club respectively, came before the Board to ask for support in the relocation of a 25' x 40' building from behind the Lutsen Town Hall to a piece of County Land located on the Caribou Trail and adjacent to the Lutsen snowmobile trail. The Club is applying for a MN DNR grant to pay the relocation and remodeling costs associated with this move. As the property owner, the County Board agreed to write a letter of support for this grant, as well as move forward with negotiation of a lease agreement and the Conditional User Permitting process.
The County Board will act as the Fiscal Agent for MN Snowmobile Trail Assistance Program grant funds on behalf of the Lutsen Trailbreakers Snowmobile Club, Cook County Snowmobile Club, and Superior Timber Wolves Sportsmen Club.
Redistricting Overview
Auditor-Treasurer Braidy Powers informed the Board of the Redistricting Process that occurs with population changes resulting from the Census taken every 10 years. The Redistricting deadline for the County is May 1, 2012, but cannot occur until the City of Grand Marais completes its redistricting which is due to be complete by April 3, 2012. In preparation for this, the County Board passed a resolution regarding Redistricting Principles that states: Each commissioner district will be composed, as nearly as possible, of compact, contiguous territory of equal population and bounded entirely by precinct boundaries. Powers explained the formulas used in determining population changes.
Gambling Permit
The Board approved a permit for the Gunflint Lake Property Owners to conduct a raffle at Gunflint Lodge on July 18, 2012.
Boundary Waters Advisory Committee Trail Grant
The Board approved a resolution to act as Fiscal Agent for the Federal Recreational Trails Program on behalf of the Boundary Waters Advisory Committee.
Budget Review
Braidy Powers reviewed the 2011 General Fund actual vs. budgeted expenses. At the end of 2011, the County Budget came in at 99.7% of the General Fund plan. Powers also reviewed the Cook County investments.
Government Corners
The County Board authorized an additional $1,000 to fund Wayne Hensche for obtaining information showing government survey corners along the Grade area. Cook County Recorder Dusty Nelms has identified this information as vital in surveying lands correctly in Cook County.
Community Center Project
Commissioner Hakes gave an overview of the Community Center Steering Committee Meeting held last week.
Cook County Security Committee
Commissioner Hakes, supported by Commissioner Hall and Janet Simonen, gave an overview of the Courthouse Security Meeting held last week. Janet Simonen updated the Board on the agenda for the County Employee Meeting to be held from 8-10 AM on Thursday, February 16. The Courthouse will be closed for regular business during this time.
Water Advisory Committee Appointments
The County Board approved the appointments of Gary Macicjewski (2nd term) and Don Lease (1st term) to the Water Advisory Committee as presented by Illena Berg, Water Plan Coordinator.
Tuesday, April 26, 2011
County Board Meeting with Community Center Discussion
Vice Chair Jan Hall chaired today's County Board meeting in Board Chair Jim Johnson's absence.
Public Comment
No member of the Public opted to address the County Board at today's meeting.
USFS Secure Rural School Program
The Board approved a request to solicit public comment for Cook County's Proposed Use of Funds from the US Forest Service Title III: USFS Secure Rural School Program. Approximately $104,000 in Federal Title II funding is available, but may only be used to a) carry out specific activities under the Firewise Communities Program, b) reimburse the County for Search and Rescue and other emergency services performed on Federal lands, and c) develop Community Wildfire Protection Plans (CWPP).
Personnel Issues
The Board approved recommendations made from the Personnel Committee to rate the new Assistant County Engineer/Project Manager position, to upgrade the Chief Deputy County Recorder and Registrar of Titles position, to keep the Assistant County Assessor at its current level, and to upgrade the Assessor's Technical Clerk/Appraiser position.
Per MN Statute, the County Board voted to reappoint David Betts as Cook County Engineer for a term of four years.
The Board approved a request to advertise for the open position of Deputy Auditor-Treasurer/Bookkeeper resulting from notice of resignation.
Highway Department
The Board authorized several requests from County Engineer David Betts:
a. Approval of USFS Great Lakes Restoration Initiative (GLRI) grant to improve aquatic species passages at county roadway crossings on CSAH 6 and CR 75.
b. Authorization to advertise and receive bids for calcium chlroide, gravel crushing, and special service district summer maintenance.
c. Approval of contract for geotechnical services for CR 70 at Flute Reed River, CR 60 at Durfee Creek, CR 75 at Little Devil Track, CSAH 6 at Little Devil Track.
d. Approval of New Roads Cost Accounting Software.
e. Authorization to purchase (2) Kenwood radios.
f. Approval of Special Events permit for the Ham Run Half-Marathon on May 1, 2011 and lastly,
g. Approval to develop a proposal for professional services to prepare a Facility Master Plan for the Highway Department with ORB Management and potentially others.
Auditor-Treasurer
The Board approved the 2011 First Quarter budget report. Overall expenditures after adjustments were at 24.8%. The Board also reviewed and agreed to the terms of the 2010 Audit as presented by the Office of the State Auditor to Auditor-Treasurer Braidy Powers. The Board also moved to reimburse the North Shore Hospital from the original local sales tax fund for the purchase of a tub system for the Care Center in the amount of $17,466.
Sag Lake Parking Lot Maintenance
The Board approved a Contract for Services with Voyageur Canoe Outfitters to maintain the Sag Lake Parking Lots I and II for $230/week.
Cook County Higher Ed Course on Contractor Bonding
The County Board authorized payment of $250 to cover the cost of a Contractor Bonding course being offered on Wednesday, May 11, from 1:30 to 2:30 pm. The cost for attending this course is FREE. The pre-bid meeting for the One Percent Library Expansion project will be held at 3:00 pm this same day.
Community Center Update
Tom Wacholz, ORB Management, and Tim Meyer, Meyer Group Architects presented an update on the One Percent Community Center project. In their presentation, they overviewed the planning and design work to date, schedule, site layout, floor plans, program spaces, and financial analysis of the project.
Presented to the Board, was the Schematic Design recommendation from the Community Center Steering Committee (CCSC). This recommendation for site layout, floor plan, and program space was based most heavily on community input gathered from stakeholder surveys, stakeholder representation on the Steering Committee, public input given directly to the Steering Committee. In other words, the Steering Committee has been listening and has been working to give the community what we believe is wanted in a Community Center.
Most importantly, the Steering Committee has been working on the financial feasibility of the proposed Community Center. This study includes projections for: Cost to Build, Operations & Maintenance Costs, Revenues. As part of today's meeting, an estimate of the financial picture was presented. This summary shows a Cost to Build of approximately $11 million which is within the $8-12 million budget, although still higher than is desired. However, the Operations & Maintenance Costs are still too high and the Steering Committee recognizes this.
The Steering Committee has a full day meeting tomorrow, April 27, to continue refinement of the design. Alongside the design work, the Steering Committee and the Financial Subcommittee will work to find ways to improve the bottom line. Areas of focus to improve revenues and lower the O&M will include close examination of staffing needs, possible inclusion of the Senior Center, increasing revenues, incorporation of energy efficiencies into the building, and exploration of other funding sources.
The County Board voted 3-1 (Martinson voted nay) to move the project from the Schematic Design Phase to Design Development and also to hold (2) Public Meetings to show the Public the Schematic Design and Financials for the project. Overall, the County Board was favorable of the site plan, floor plan, and programming. Concern was expressed over the O&M costs, and the lack of participation from the City of Grand Marais. These concerns are valid, recognized and will continue to be worked hard.
The County Board unanimously confirmed that the Steering Committee is heading in the right direction with respect to the facility itself, and the need to cut the O&M.
Public meetings will be scheduled for:
In Grand Marais
7 pm, TUESDAY, May 10 in Commissioner's Room
On West End
7 pm, WEDNESDAY, May 11 at Birch Grove Community Center
All members of the Public are encouraged to attend these meetings to learn more about the project and give us feedback. We want to hear from you.
Bonding Process for 1% Sales Tax Projects
Ehlers & Associates was present to give the Board a general overview of the bonding process for 1% projects. Ehlers & Associates is in the process of gathering information about this type of General Obligation Bond to ensure the County has all the information necessary to make sound financial decisions when bonding for these projects.
Public Comment
No member of the Public opted to address the County Board at today's meeting.
USFS Secure Rural School Program
The Board approved a request to solicit public comment for Cook County's Proposed Use of Funds from the US Forest Service Title III: USFS Secure Rural School Program. Approximately $104,000 in Federal Title II funding is available, but may only be used to a) carry out specific activities under the Firewise Communities Program, b) reimburse the County for Search and Rescue and other emergency services performed on Federal lands, and c) develop Community Wildfire Protection Plans (CWPP).
Personnel Issues
The Board approved recommendations made from the Personnel Committee to rate the new Assistant County Engineer/Project Manager position, to upgrade the Chief Deputy County Recorder and Registrar of Titles position, to keep the Assistant County Assessor at its current level, and to upgrade the Assessor's Technical Clerk/Appraiser position.
Per MN Statute, the County Board voted to reappoint David Betts as Cook County Engineer for a term of four years.
The Board approved a request to advertise for the open position of Deputy Auditor-Treasurer/Bookkeeper resulting from notice of resignation.
Highway Department
The Board authorized several requests from County Engineer David Betts:
a. Approval of USFS Great Lakes Restoration Initiative (GLRI) grant to improve aquatic species passages at county roadway crossings on CSAH 6 and CR 75.
b. Authorization to advertise and receive bids for calcium chlroide, gravel crushing, and special service district summer maintenance.
c. Approval of contract for geotechnical services for CR 70 at Flute Reed River, CR 60 at Durfee Creek, CR 75 at Little Devil Track, CSAH 6 at Little Devil Track.
d. Approval of New Roads Cost Accounting Software.
e. Authorization to purchase (2) Kenwood radios.
f. Approval of Special Events permit for the Ham Run Half-Marathon on May 1, 2011 and lastly,
g. Approval to develop a proposal for professional services to prepare a Facility Master Plan for the Highway Department with ORB Management and potentially others.
Auditor-Treasurer
The Board approved the 2011 First Quarter budget report. Overall expenditures after adjustments were at 24.8%. The Board also reviewed and agreed to the terms of the 2010 Audit as presented by the Office of the State Auditor to Auditor-Treasurer Braidy Powers. The Board also moved to reimburse the North Shore Hospital from the original local sales tax fund for the purchase of a tub system for the Care Center in the amount of $17,466.
Sag Lake Parking Lot Maintenance
The Board approved a Contract for Services with Voyageur Canoe Outfitters to maintain the Sag Lake Parking Lots I and II for $230/week.
Cook County Higher Ed Course on Contractor Bonding
The County Board authorized payment of $250 to cover the cost of a Contractor Bonding course being offered on Wednesday, May 11, from 1:30 to 2:30 pm. The cost for attending this course is FREE. The pre-bid meeting for the One Percent Library Expansion project will be held at 3:00 pm this same day.
Community Center Update
Tom Wacholz, ORB Management, and Tim Meyer, Meyer Group Architects presented an update on the One Percent Community Center project. In their presentation, they overviewed the planning and design work to date, schedule, site layout, floor plans, program spaces, and financial analysis of the project.
Presented to the Board, was the Schematic Design recommendation from the Community Center Steering Committee (CCSC). This recommendation for site layout, floor plan, and program space was based most heavily on community input gathered from stakeholder surveys, stakeholder representation on the Steering Committee, public input given directly to the Steering Committee. In other words, the Steering Committee has been listening and has been working to give the community what we believe is wanted in a Community Center.
Most importantly, the Steering Committee has been working on the financial feasibility of the proposed Community Center. This study includes projections for: Cost to Build, Operations & Maintenance Costs, Revenues. As part of today's meeting, an estimate of the financial picture was presented. This summary shows a Cost to Build of approximately $11 million which is within the $8-12 million budget, although still higher than is desired. However, the Operations & Maintenance Costs are still too high and the Steering Committee recognizes this.
The Steering Committee has a full day meeting tomorrow, April 27, to continue refinement of the design. Alongside the design work, the Steering Committee and the Financial Subcommittee will work to find ways to improve the bottom line. Areas of focus to improve revenues and lower the O&M will include close examination of staffing needs, possible inclusion of the Senior Center, increasing revenues, incorporation of energy efficiencies into the building, and exploration of other funding sources.
The County Board voted 3-1 (Martinson voted nay) to move the project from the Schematic Design Phase to Design Development and also to hold (2) Public Meetings to show the Public the Schematic Design and Financials for the project. Overall, the County Board was favorable of the site plan, floor plan, and programming. Concern was expressed over the O&M costs, and the lack of participation from the City of Grand Marais. These concerns are valid, recognized and will continue to be worked hard.
The County Board unanimously confirmed that the Steering Committee is heading in the right direction with respect to the facility itself, and the need to cut the O&M.
Public meetings will be scheduled for:
In Grand Marais
7 pm, TUESDAY, May 10 in Commissioner's Room
On West End
7 pm, WEDNESDAY, May 11 at Birch Grove Community Center
All members of the Public are encouraged to attend these meetings to learn more about the project and give us feedback. We want to hear from you.
Bonding Process for 1% Sales Tax Projects
Ehlers & Associates was present to give the Board a general overview of the bonding process for 1% projects. Ehlers & Associates is in the process of gathering information about this type of General Obligation Bond to ensure the County has all the information necessary to make sound financial decisions when bonding for these projects.
Friday, February 25, 2011
Still Getting Up to Speed...
Part of what I enjoy most about my new job as County Commissioner is the high learning curve. It's been interesting to meet with the various departments and service providers in an effort to learn about the work they do. My overall goal is to meet with every department head and staff. This past month, I was able to connect with a few more!
Crime Victim/Witness Services
Just off of the County Attorney's Office is the Crime Victim/Witness Services office for Cook County. When I poked my head inside the door, I was greeted by Coordinator Susan Maijala and given an overview of the services she provides. Established in 2004, the Crime Victim/Witness Services program was created to assist victims with the physical, emotional and financial hardships caused by criminal victimization. Examples of general crimes include theft, forgery, robbery, non-domestic assault, harassment, terroristic threats, vandalism, burglary, homicide and arson. If you or someone you know has been a victim of a crime and needs help, call 218/387-3669.
Veteran's Services Officer
County Veteran's Service Officers (VSO) were established in 1946 to assist veterans and their families in obtaining benefits and services accrued through military service. If you are a veteran, widow of a veteran, child of a deceased or disabled veteran, or parent who lost a son or daughter in military service, your County VSO can assist you by providing information on a wide range of topics including benefits, education, insurance, health care, home loans, other. Veterans can rely on their VSO to either advocate for them or refer them to somebody who can. Clarence Everson is the VSO for both Grand Portage and Cook County. With a big smile on his face, he told me he loves his job, so don't be shy about calling him at 218 475 2780 or 218 370 0646. Everson's email is clarence.everson@state.mn.us.
Recorder's Office
Last week I had a tour of the Cook County Recorder's Office. County Recorder Dusty Nelms showed me the front office and then showed me around the backroom where they still put to good use several beautiful old wood tables, chairs and work tables. The mission of the Recorder's Office is simple and clear:
"To promptly record, file and preserve documents accurately in an efficient, responsible and professional manner for posterity and legal purposes. The County Recorder in Cook County is the custodian of all legal records pertaining to real estate, birth, death, marriage, military discharges, notary public, Uniform Commercial Code (UCC) and tax liens. This office also serves as a Passport Agent for the U.S. Department of State Passport Services. All records pertaining to real estate are public records and may be viewed upon request. Upon receipt of payment, the Recorder can process requests for copies of documents or certified copies of vital records. We handle some research requests or can assist you with your research."
The documents meticulously and carefully maintained in the Recorder's Office tell so much of the story about the people of Cook County. It not only provides an important legal purpose, but is an interesting place to dig into local history.
Crime Victim/Witness Services
Just off of the County Attorney's Office is the Crime Victim/Witness Services office for Cook County. When I poked my head inside the door, I was greeted by Coordinator Susan Maijala and given an overview of the services she provides. Established in 2004, the Crime Victim/Witness Services program was created to assist victims with the physical, emotional and financial hardships caused by criminal victimization. Examples of general crimes include theft, forgery, robbery, non-domestic assault, harassment, terroristic threats, vandalism, burglary, homicide and arson. If you or someone you know has been a victim of a crime and needs help, call 218/387-3669.
Veteran's Services Officer
County Veteran's Service Officers (VSO) were established in 1946 to assist veterans and their families in obtaining benefits and services accrued through military service. If you are a veteran, widow of a veteran, child of a deceased or disabled veteran, or parent who lost a son or daughter in military service, your County VSO can assist you by providing information on a wide range of topics including benefits, education, insurance, health care, home loans, other. Veterans can rely on their VSO to either advocate for them or refer them to somebody who can. Clarence Everson is the VSO for both Grand Portage and Cook County. With a big smile on his face, he told me he loves his job, so don't be shy about calling him at 218 475 2780 or 218 370 0646. Everson's email is clarence.everson@state.mn.us.
Recorder's Office
Last week I had a tour of the Cook County Recorder's Office. County Recorder Dusty Nelms showed me the front office and then showed me around the backroom where they still put to good use several beautiful old wood tables, chairs and work tables. The mission of the Recorder's Office is simple and clear:
"To promptly record, file and preserve documents accurately in an efficient, responsible and professional manner for posterity and legal purposes. The County Recorder in Cook County is the custodian of all legal records pertaining to real estate, birth, death, marriage, military discharges, notary public, Uniform Commercial Code (UCC) and tax liens. This office also serves as a Passport Agent for the U.S. Department of State Passport Services. All records pertaining to real estate are public records and may be viewed upon request. Upon receipt of payment, the Recorder can process requests for copies of documents or certified copies of vital records. We handle some research requests or can assist you with your research."
The documents meticulously and carefully maintained in the Recorder's Office tell so much of the story about the people of Cook County. It not only provides an important legal purpose, but is an interesting place to dig into local history.
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