Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Jeanne Smith, and Administrative Support Bev Wolke.
Public Comment
Representing herself, Deb Benedict came before the County Board to express her concern about the white strobe light planned for the 350' tower north of Grand Marais. Rena Rogers, IS Director, explained that this decision was made by the Communications Committee based on cost, risk mitigation, and impact to the community. Rogers reported that a low scatter LED light has been specified. An alternative to the lighting would be to paint the tower in a candystripe fashion with alternating red and white paint. The County Board will consider Benedict's request, but need more information on the pros and cons of both alternatives.
Community Center
Community Center Director, Diane Booth, came before Board with a revision of the Community Center Board of Trustees By-Laws. The Commissioners had several questions regarding the revisions and will forward them to Jay Kieft for compilation. Booth will incorporate changes as appropriate and re-present to the Board.
Booth presented the Board with the recently updated Community Center Fee Schedule.
Highway Department
The County Board approved the purchase of a Cyclone DP48 Sand Blast Cabinet for $1725 plus freight. This purchase is in the 2014 Highway Department budget.
The Board authorized the Highway Department to advertise for bids for a) aggregate stockpile, b) liquid calcium chloride, and c) summer road maintenance bids for Evergreen Road, Voyageur's Point Road, Mile O'Pine Road, West Rosebush Lane, and Rosebush Hill.
The Board authorized awarding (2) service contract bids for geotechnical borings and evaluation to Braun Intertec Corporation based on low bid.
The Board authorized the Highway Department to solicit proposals for design of the CR46 Bridge. It is anticipated that State Local Bridge Replacement Bonds will be used to pay for the bridge replacement.
New Director Information System and Communications
Rena Rogers, recently hired Information Systems and Communications director, came before the Board to share initial observations of her new position. Rogers shared that she has felt very welcome by the Board and county employees. She talked about her vision to make County business more effective both internally and externally.
Land Use Guide Plan Steering Committee
Office of Planning and Zoning (OPZ) Director, Tim Nelson presented the Land Use Guide Plan Update Committee recommendations for reviewing the existing Land Use plan, identifying issues, and updating the Land Use Guide Plan. The county will contract with Consultant John Powers to lead the process which will include opportunities for public input, including (2) public meetings.
Mark Sandbo request
Mark Sandbo came before the Board requesting a letter of support for him to continue serving on the Governor's Council on Minnesota's Lake Superior Coastal Program. The Board agreed to provide the letter as requested.
Kelly's Hill Road
At the request of the County Attorney's office, Baiers Heeren reviewed correspondence from Kelly's Hill Road Maintenance Association (KHRMA), applicable statutes and real estate record relating to Kelly's Hill Road. Heeren reported that there is no record evidence that establishes Kelly's Hill Road as a Town Road or subsequently as a county road or highway. Jeff Wenz of KHRMA expressed surprise and disappointment at this finding and will need some time to review the written opinion provided by Heeren.
National Crime Victim's Rights Week
The Board approved Jeanne Smith's request to create an informational display in the Courthouse lobby during National Crime Victims' Rights Week.
Assessor's Office
County Assessor, Betty Schulz, provided a progress report on the Assessor Office's work in their quintile property review as required by the State. This past year, 2660 reviews have been completed including north Hovland, Grand Marais, new construction and land. Commissioners Doo-Kirk, Martinson and Gamble complimented them on their work.
Superior National Golf Course Bonding
The Board discussed pros and cons for creating an abatement of property taxes for certain Lutsen area properties and pledging that revenue for payment of financing a portion of the Superior National Golf Course renovation. Commissioner Hakes raised multiple concerns, most notably the risk in this proposal. No action was taken, but Commissioner Doo-Kirk requested that all questions regarding this matter be forwarded to her in writing to be delivered to the EDA.
Veteran's Transportation Services
Commissioner Hakes reported on a meeting she attended with VSO Clarence Everson and VSO Pat Strand to discuss transportation for Veteran's from remote rural areas in northeastern MN to Vet medical facilities in Minneapolis. Hakes reported that Reggie Worlds, MN DVA Deputy Commissioner, is securing $200,000 in funding to purchase (1) bus and (2) vans. Subsequent planning meetings will be held to determine routes, schedules, van locations, and other details necessary to provide this service. This is good news for northeastern MN veterans! Stay tuned for more information.
Spring 2014 Declarations for Spearing
The Board discussed the 2014 Declaration for Spearing in the 1854 ceded territory. The Fond du Lac Band of Lake Superior Chippewa has worked with the State of MN to develop a list of lakes authorized by the Band for spearing walleye. Cook County lakes include Ball Club, Caribou, Cascade, Elbow, Fourmile, Pike, Tait and Tom. The Bois Forte and Grand Portage bands will not spear walleyes in the 1854 treaty area.
Road Maintenance Funds for Superior National Forest
The Board passed a motion requesting the USFS properly maintain the roads within its jurisdiction and increase future dollars budgeted for road maintenance within the Superior National Forest. Well maintained USFS roads are important to tourists, local residents, loggers and firefighters.
Meeting Minutes
Official meeting minutes for today may be accessed by going to the Cook County website or by calling the County Administrator's Office at 218-387-3602. A video of this meeting may be viewed by going to Boreal.TV.
Showing posts with label OPZ. Show all posts
Showing posts with label OPZ. Show all posts
Tuesday, April 8, 2014
Tuesday, March 25, 2014
March 25 County Board Meeting: Conditional Use Permits, CCLEP Financial Support, Child Abuse Prevention Month
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, County Auditor-Treasurer Braidy Powers, Assistant County Attorney Jeanne Smith and Administrative Support Bev Wolke.
Public Comment
No member of the public opted to come before the Board.
Office of Planning and Zoning
The County Board approved (2) Conditional Use Permits (CUP) as presented by OPZ Director Tim Nelson and Planning and Zoning Administrator Bill Lane.
1) A CUP was approved for Jean Kloster-Jezierski and Edward Kloster allowing the continued use of a recreational vehicle for storage on property adjacent to Maple Hill Road.
2) A CUP was approved for Paul Goettl to modify an internally illuminated sign at the Clearview Store in Lutsen.
Cook County Local Energy Project (CCLEP)
The County Board approved 3-2 (Doo-Kirk and Gamble opposed) $2000 to support a coordinator position for CCLEP. The City of Grand Marais previously approved $2000 in support of a coordinator.
Highway Department
The Board authorized the purchase of a 2015 GMC Sierra 4WD Crew Cab Pick-up to replace the 2005 pickup that was totaled in a rollover accident last summer. This $36,476.81 purchase (less $16,313.75 insurance payout) will be paid from the Highway Department Equipment Reserve account.
With regrets, the board accepted the resignation of William Kloster and authorized the Highway Department to advertise and begin the process of filling the Maintenance Worker 2 position vacated by Kloster.
Miscellaneous Actions
- The Board approved (2) liquor licenses: 1) Gail Thompson for Clearview General Store, and 2) Lisa Mesenbring for Chicago Bay Marketplace.
- The Board delegated by motion the authority to approve depositories of county funds to the Couty Auditor-Treasurer's Office.
- Auditor-Treasurer Braidy Powers notified the Board that local banking institutions have been evaluated for services and fees; Grand Marais State Bank was selected as the local depository as of June 1, 2014.
April is Child Abuse Prevention Month!
At the urging of Joni Kristenson (County Public Health), Jodi Yuhasey (Violence Prevention Center), Grace Bushard (County Social Services), and Beth Farone (County Social Worker for Child Protection) the County Board proclaimed April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among people throughout our community!
County Administrator, Jay Kieft
County Administrator Jay Kieft noted a 3rd Work Session of the County Board will be held to improve its effectiveness, discuss the role of the County Administrator and identify core values.
Meeting Minutes
A complete copy of meeting minutes from today's meeting may be found on the Cook County webpage or by calling the County Administrator's office at 218/387-3602. Alternatively, a video of this meeting may be viewed in its entirety by going to Boreal.TV.
Public Comment
No member of the public opted to come before the Board.
Office of Planning and Zoning
The County Board approved (2) Conditional Use Permits (CUP) as presented by OPZ Director Tim Nelson and Planning and Zoning Administrator Bill Lane.
1) A CUP was approved for Jean Kloster-Jezierski and Edward Kloster allowing the continued use of a recreational vehicle for storage on property adjacent to Maple Hill Road.
2) A CUP was approved for Paul Goettl to modify an internally illuminated sign at the Clearview Store in Lutsen.
Cook County Local Energy Project (CCLEP)
The County Board approved 3-2 (Doo-Kirk and Gamble opposed) $2000 to support a coordinator position for CCLEP. The City of Grand Marais previously approved $2000 in support of a coordinator.
Highway Department
The Board authorized the purchase of a 2015 GMC Sierra 4WD Crew Cab Pick-up to replace the 2005 pickup that was totaled in a rollover accident last summer. This $36,476.81 purchase (less $16,313.75 insurance payout) will be paid from the Highway Department Equipment Reserve account.
With regrets, the board accepted the resignation of William Kloster and authorized the Highway Department to advertise and begin the process of filling the Maintenance Worker 2 position vacated by Kloster.
Miscellaneous Actions
- The Board approved (2) liquor licenses: 1) Gail Thompson for Clearview General Store, and 2) Lisa Mesenbring for Chicago Bay Marketplace.
- The Board delegated by motion the authority to approve depositories of county funds to the Couty Auditor-Treasurer's Office.
- Auditor-Treasurer Braidy Powers notified the Board that local banking institutions have been evaluated for services and fees; Grand Marais State Bank was selected as the local depository as of June 1, 2014.
April is Child Abuse Prevention Month!
At the urging of Joni Kristenson (County Public Health), Jodi Yuhasey (Violence Prevention Center), Grace Bushard (County Social Services), and Beth Farone (County Social Worker for Child Protection) the County Board proclaimed April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among people throughout our community!
County Administrator, Jay Kieft
County Administrator Jay Kieft noted a 3rd Work Session of the County Board will be held to improve its effectiveness, discuss the role of the County Administrator and identify core values.
Meeting Minutes
A complete copy of meeting minutes from today's meeting may be found on the Cook County webpage or by calling the County Administrator's office at 218/387-3602. Alternatively, a video of this meeting may be viewed in its entirety by going to Boreal.TV.
Tuesday, March 11, 2014
March 11 County Board Meeting: One Watershed, Property Classification, Forest Service Roads
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
No member of the public came before the County Board.
Office of Planning & Zoning (OPZ)
The Board addressed several issues presented by OPZ Director, Tim Nelson:
1. The Board adopted the Cook County Septic Ordinance Number 58, acknowledging the successful process between local government, the MPCA, and concerned/involved citizens.
2. The Board authorized (4-1 Hakes opposed) to move forward with the consulting team of John Powers, Robert Bruce and Tony Kroska to develop a work plan and budget for updating the County's Comprehensive Land Use Guide Plan.
3. The Recycling Center will extend its hours on Tuesdays by opening at 9:00 am. This is in response to the public's request for earlier drop off times.
4. The Board accepted the Solid Waste Committee recommendation to change vendors for waste electronics collection based on lower costs to the public. The County will contract with The Retrofit Company and pay the administrative collection fees; the public will NOT pay a fee for dropping off electronic devices.
5. The Board supported attendance by the Planning Commision, Board of Adjustment, County Attorney and (2) Commissioners at the MCIT Land Use Legal Work Shop in St. Cloud and authorized payment of travel expenses. Commissioners Doo-Kirk and Gamble will respresent the County Board.
6. The Board approved the annual renewals for the solid waste hauler licenses.
Law Enforcement
The County Board authorized (4-1 Martinson opposed) Sheriff Falk to purchase (2) new squads and the necessary equipment to outfit them at a cost of ~$97,000. Funds for this purchase have been allocated and previously approved in the 2014 budget and vendor quoted state contract pricing.
One Watershed, One Plan
Water Plan Coordinator, Ilena Berg, provided the Board with information about the One Watershed, One Plan pilot project. The Board passed a resolution to support Lake and Cook County SWCDS in their pursuit of their proposed joint One Watershed, One Plan pilot project.
Vehicle Needs
The Board authorized Maintenance Director Brian Silence to obtain vehicle quotes for a car needed by the Assessor's Office.
Resort Property Classifications (MN Statute 273.13 Subdivision 25)
At the request of the County Board, Assessor Betty Schulz provided information regarding Class 4c Seasonal Recreation property and how it is determined.
Jim Boyd, Cook County Chamber of Commerce Director, along with Dennis Rysdahl (Owner AmericInn) and Bill Hubbard (Owner Cliff Dweller) came before the Board requesting support for changing the statutory language defining Class 4c Seasonal Recreational properties in Minnesota. Boyd identified (7) Cook County lodging properties that have been inadvertently receiving the tax benefits from being classified in error as Class 4c (Best Western, Aspen Lodge, Spruceglen, Shoreline, Aspen Inn, Cliff Dweller, AmericInn, Mountain Inn). Correction of this error has resulted in significant tax increases for these (7) properties. (Auditor Braidy Powers cautioned it is difficult to determine the exact increase, but roughly estimated it to be $162,000 in total.)
Commissioner Bruce Martinson made a motion to change the statutory language as requested, making it quite easy to be classified as 4c seasonal recreational. Commissioner Gamble supported the motion and it passed 4-1 with Commissioner Hakes opposed.
Discussion: I opposed this motion because taxpayers that have been paying their fair share of taxes are being asked to subsidize the taxes of those who have not been paying the taxes intended by State Legislation. The reduction of property taxes for these lodging establishments will result in an equivalent increase in property taxes for all business and property owners in Cook County, a burden that has already been carried for several years. According to Auditor Braidy Powers, the City of Grand Marais taxpayers will bear the brunt of this shift. I also opposed this motion because nearly all of the businesses being asked to carry this burden are seasonal, not just the (7) requesting the tax relief.
Cook County Local Energy Project
The County Board denied (4-1 Hakes opposed) a request from CCLEP for $4000 to support a part-time CCLEP Coordinator. The County Board contributed $4000 to CCLEP last year.
Superior National Forest Road Maintenance Funding
District Ranger Nancy Larson and District Ranger Kurt Steele supported Civil Engineer John Olson in his presentation on Forest Service Maintenance and funding. Forest Services roads and bridges are being lost. The County Board passed a motion to support Federal funding for maintaining these roads.
NE Minnesota Transportation Planning
Todd Campbell, MnDOT District One, and Jon Mason, ARDC Transportation Planner, presented an overview of MnDOT District One projects for 2014-2018. Mason also overviews the Transportation Alternatives Program for community based projects that enhance cultural, historic and environmental aspects of our transportation infrastructure.
Cook County Community YMCA
Duluth YMCA CEO, Chris Francis, and Cook County Branch Executive Director, Emily Marshall, came before the County Board with an overview of the 2013 Budget and 2014 Year-To-Date budget. Individual memberships are currently at 1361, which has resulted in a significant increase in projected revenues. However, due to the increase in membership, increase in propane costs, and start up costs, expenses have also gone up. Overall, Francis and Marshall are extremely pleased with the start up financial results, but reminded the Board that it is too early to make any year-end projections. The County Board acknowledged their good work.
Francis also said the Y is exploring the feasibility of providing Licensed Day Care and will likely come to the Board with ideas later this year.
Public Health and Human Services (PHHS)
The Board accepted a staff resignation as presented by PHHS Director Sue Futterer, and authorized Futterer to begin the process of filling this position.
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several items of business before the Board.
1. The Board approved the Claims.
2. The Board approved the 2013 audit engagement letter and authorized the chair and county auditor to sign it.
3. Powers provided a chart showing County investment earnings since the year 2000. Some years showed earnings in excess of the budget estimate, while other years showed earnings below the budget estimates. Accurately anticipating the financial markets is difficult. Powers noted that the County invests conservatively.
4. The Planning and Zoning Department has set a PUBLIC HEARING for April 22, 2014 at 10:00 am to consider changes to fees charged by the Office of Planning and Zoning.
5. The Board approved hiring Karen Blackburn for the Financial Coordinator position being vacated by John Peterson in April.
Meeting Minutes
A copy of the approved minutes for this meeting will be made available on the Cook County Website or by contacting the County Adminsitrator's Office at 218/387-3602. A video of today's meeting will be made available at Boreal.TV
Public Comment
No member of the public came before the County Board.
Office of Planning & Zoning (OPZ)
The Board addressed several issues presented by OPZ Director, Tim Nelson:
1. The Board adopted the Cook County Septic Ordinance Number 58, acknowledging the successful process between local government, the MPCA, and concerned/involved citizens.
2. The Board authorized (4-1 Hakes opposed) to move forward with the consulting team of John Powers, Robert Bruce and Tony Kroska to develop a work plan and budget for updating the County's Comprehensive Land Use Guide Plan.
3. The Recycling Center will extend its hours on Tuesdays by opening at 9:00 am. This is in response to the public's request for earlier drop off times.
4. The Board accepted the Solid Waste Committee recommendation to change vendors for waste electronics collection based on lower costs to the public. The County will contract with The Retrofit Company and pay the administrative collection fees; the public will NOT pay a fee for dropping off electronic devices.
5. The Board supported attendance by the Planning Commision, Board of Adjustment, County Attorney and (2) Commissioners at the MCIT Land Use Legal Work Shop in St. Cloud and authorized payment of travel expenses. Commissioners Doo-Kirk and Gamble will respresent the County Board.
6. The Board approved the annual renewals for the solid waste hauler licenses.
Law Enforcement
The County Board authorized (4-1 Martinson opposed) Sheriff Falk to purchase (2) new squads and the necessary equipment to outfit them at a cost of ~$97,000. Funds for this purchase have been allocated and previously approved in the 2014 budget and vendor quoted state contract pricing.
One Watershed, One Plan
Water Plan Coordinator, Ilena Berg, provided the Board with information about the One Watershed, One Plan pilot project. The Board passed a resolution to support Lake and Cook County SWCDS in their pursuit of their proposed joint One Watershed, One Plan pilot project.
Vehicle Needs
The Board authorized Maintenance Director Brian Silence to obtain vehicle quotes for a car needed by the Assessor's Office.
Resort Property Classifications (MN Statute 273.13 Subdivision 25)
At the request of the County Board, Assessor Betty Schulz provided information regarding Class 4c Seasonal Recreation property and how it is determined.
Jim Boyd, Cook County Chamber of Commerce Director, along with Dennis Rysdahl (Owner AmericInn) and Bill Hubbard (Owner Cliff Dweller) came before the Board requesting support for changing the statutory language defining Class 4c Seasonal Recreational properties in Minnesota. Boyd identified (7) Cook County lodging properties that have been inadvertently receiving the tax benefits from being classified in error as Class 4c (Best Western, Aspen Lodge, Spruceglen, Shoreline, Aspen Inn, Cliff Dweller, AmericInn, Mountain Inn). Correction of this error has resulted in significant tax increases for these (7) properties. (Auditor Braidy Powers cautioned it is difficult to determine the exact increase, but roughly estimated it to be $162,000 in total.)
Commissioner Bruce Martinson made a motion to change the statutory language as requested, making it quite easy to be classified as 4c seasonal recreational. Commissioner Gamble supported the motion and it passed 4-1 with Commissioner Hakes opposed.
Discussion: I opposed this motion because taxpayers that have been paying their fair share of taxes are being asked to subsidize the taxes of those who have not been paying the taxes intended by State Legislation. The reduction of property taxes for these lodging establishments will result in an equivalent increase in property taxes for all business and property owners in Cook County, a burden that has already been carried for several years. According to Auditor Braidy Powers, the City of Grand Marais taxpayers will bear the brunt of this shift. I also opposed this motion because nearly all of the businesses being asked to carry this burden are seasonal, not just the (7) requesting the tax relief.
Cook County Local Energy Project
The County Board denied (4-1 Hakes opposed) a request from CCLEP for $4000 to support a part-time CCLEP Coordinator. The County Board contributed $4000 to CCLEP last year.
Superior National Forest Road Maintenance Funding
District Ranger Nancy Larson and District Ranger Kurt Steele supported Civil Engineer John Olson in his presentation on Forest Service Maintenance and funding. Forest Services roads and bridges are being lost. The County Board passed a motion to support Federal funding for maintaining these roads.
NE Minnesota Transportation Planning
Todd Campbell, MnDOT District One, and Jon Mason, ARDC Transportation Planner, presented an overview of MnDOT District One projects for 2014-2018. Mason also overviews the Transportation Alternatives Program for community based projects that enhance cultural, historic and environmental aspects of our transportation infrastructure.
Cook County Community YMCA
Duluth YMCA CEO, Chris Francis, and Cook County Branch Executive Director, Emily Marshall, came before the County Board with an overview of the 2013 Budget and 2014 Year-To-Date budget. Individual memberships are currently at 1361, which has resulted in a significant increase in projected revenues. However, due to the increase in membership, increase in propane costs, and start up costs, expenses have also gone up. Overall, Francis and Marshall are extremely pleased with the start up financial results, but reminded the Board that it is too early to make any year-end projections. The County Board acknowledged their good work.
Francis also said the Y is exploring the feasibility of providing Licensed Day Care and will likely come to the Board with ideas later this year.
Public Health and Human Services (PHHS)
The Board accepted a staff resignation as presented by PHHS Director Sue Futterer, and authorized Futterer to begin the process of filling this position.
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several items of business before the Board.
1. The Board approved the Claims.
2. The Board approved the 2013 audit engagement letter and authorized the chair and county auditor to sign it.
3. Powers provided a chart showing County investment earnings since the year 2000. Some years showed earnings in excess of the budget estimate, while other years showed earnings below the budget estimates. Accurately anticipating the financial markets is difficult. Powers noted that the County invests conservatively.
4. The Planning and Zoning Department has set a PUBLIC HEARING for April 22, 2014 at 10:00 am to consider changes to fees charged by the Office of Planning and Zoning.
5. The Board approved hiring Karen Blackburn for the Financial Coordinator position being vacated by John Peterson in April.
Meeting Minutes
A copy of the approved minutes for this meeting will be made available on the Cook County Website or by contacting the County Adminsitrator's Office at 218/387-3602. A video of today's meeting will be made available at Boreal.TV
Tuesday, October 22, 2013
October 22 County Board Meeting: Senator Bakk and Representative David Dill visit Board
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken and Administrative Assistant Bev Wolke.
Public Comment
Mary Manning and Mark Adams came separately before the County Board as property owners on the Tower Road near Hovland. They are both concerned about the condition of the Tower Road since Arrowhead Electric installed power and fiber. Arrowhead Electric agreed to restore the road to its pre-installation condition, but the work hasn't been completed and winter is coming. It is the Board's understanding from Arrowhead Electric, that they have been waiting to do road repair until after the fiber was installed. Fiber was installed early in October. Board Chair Jan Hall asked Commissioner Hakes to follow up with Arrowhead to get a date on when this work will be done.
Highway Department
The Board approved a special event permit application from the Greater Grand Marais Chamber of Commerce for the Grand Marais Christmas Parade to be held on November 29 from 5:00 to 5:30 pm.
The Board accepted, with regrets and appreciation for his service, the resignation of Maintenance Worker 2, Rick Motz.
The Board accepted the recommendation of Highway Engineer, David Betts, to hire Jesse Backstrom for the Maintenance Worker 2 positio vacated by Bill Bohnen. In addition, the Board accepted the recommendation to hire Norris Klegstad to replace Rick Motz. MNDot District 1 State Aid Engineer Walter Leu participated in the interviewing of these applicants.
The Board made awards for Winter Maintenance on Subordinate Governmental Service District Roads on Evergreen Road, Mile-O-Pine Road, Voyageur's Point, West Rosebush Lane, and Irish Creek Road. These awards were based on low bid or sole bidder.
Office of Planning and Zoning (OPZ)
The County Board authorized OPZ Director Tim Nelson to initiate the hiring process of a permanent year-round secretarial position at 35 hours per week. This position is currently a temporary 40-hour per week job; temporary positions may only be held for a 6-month period.
The Board authorized two Interium Use Permits to allow the continued use of recreational vehicles for habitation:
1) The first IUP was granted to Bob and Debbie Meyer for their property adjacent to Birch Lake. This permit shall expire after 2 years or upon sale of the property to someone other than Gayle Quistad.
2) The second IUP was granted to Barbara Wagman for her 20-acre parcel zoned FAR 1 on Lone Cedar Road.
The Office of Planning and Zoning is currently reviewing its Land Use Plan which will include a use plan for Recreational Vehicles.
WTIP Request
WTIP Director Deb Benedict came before the Board to request a letter confirming the County's intention to provide space and enter into a lease agreement for WTIP's new antenna to be installed on the tower being built just north of Grand Marais. The County voted to support this request unanimously and acknowledged that WTIP is an important asset in Cook County.
YMCA Furniture, Fixtures, and Equipment (FFE)
Cook County Community YMCA Director, Emily Marshall, came before the County Board with a request to purchase ~$7700 of equipment for the new YMCA: pool table, volleyball posts and net, computers, fire wall equipment. Purchases were made based on low bid except for the volleyball posts and net which was purchased to be compatible with the ISD166 volleyball equipment. By purchasing good used equipment, Marshall was able to save approximately $15,000 on these items. The Board authorized this request 4-1 (Gamble opposed).
Marshall then requested authorization to purchase ~$50,000 of equipment over the next few weeks with the approval of Auditor-Treasurer Braidy Powers if: 1) the purchase is based on low bid, and 2) the purchase is within the budget approved. Marshall has been acknowledged by each of the five County Commissioners for her good work in maximizing the FFE budget. Marshall's request was authorized by the Board 4-1 (Gamble opposed).
Cook County Community YMCA
Construction of the YMCA is still on schedule for a December 2013 completion. Go to the Cook County YMCA website for information about classes being held now, the Y Swim Team, making a donation, preliminary hours and more!
Northeastern Regional Corrections Center (NERCC)
The County Board passed resolutions supporting the NERCC Renovation and Improvement Project. Cook County's financial responsibility in this $6,000,000 rehabilitation project is $81,600 to be paid in 2014.
NERCC is operated by the Arrowhead Regional Correction Joint Powers with representation from St. Louis, Carlton, Lake, Cook and Koochiching counties. The facility was built in the 1930's and currently includes a 150 bed minimum security male facility and a 3200 acre farm. The NERCC facility has significant deferred maintenance, life safety, code issues and loss of functionality. In addition, Carlton and St. Louis Counties have experienced significant overcrowding at their county jails. This overcrowding has resulted in county inmates being transported and secured in other jails at considerable cost to counties.
PUBLIC HEARING--D.E.E.D. Small Cities Development Program
EDA Housing Director Nancy Grabko gave an update on the 2012 D.E.E.D. Small Cities Development Program in Cook County. Grabko reported that 3 of 5 owner occupied rehabilitation projects are complete and 1 of 4 commercial rehabilitation projects is complete. Grabko also reported that the Cook County/Grand Marais EDA will be making application to the 2014 D.E.E.D Small City Development Program for housing rehabilitation funding, commercial rehabilitation funding, and rental rehabilitation funding.
South Fowl Update
Cook County, in partnership with Arrowhead Coalition for Multiple Use (ACMU), and Conservationists with Common Sense (CWCS) are interveners in the South Fowl Lake snowmobile trail litigation. As interveners, these parties are working with Attorney David R. Oberstar of Fryberger, Buchanan, Smith & Frederick P.A. to file an answer to the amended Complaint in this case. County Attorney Molly Hicken, Commissioner Hakes, ACMU and CWCS representatives are planning to meet with Oberstar to discuss their response.
County Administrator Contract
The County Board approved the Employment Agreement with Jay Kieft for the position of Cook County Administrator. This agreement will be forwarded to Kieft for his signature.
Senator Tom Bakk and Representative David Dill Visit to County Board
The County Board welcomed Senator Bakk and Representative Dill to Cook County. The Board then took advantage of their presence and discussed several county issues including Association of MN Counties District 1 Legislative Priorities 2014, Human Services Administrative Simplification for eligibility requirements, Centerline Rumble Strips on Highway 61 East, Cook County Airport Funding, Parks & Trails, Gitchee Gami Trail construction, dwindling moose population. In addition, Commissioner Hakes raised the broader issue of rural Minnesota losing its influence to urban communities, which Bakk and Dill readily acknowledged as a growing problem. Hakes also thanked them both for their YES votes on same-sex marriage. Senator Bakk shared a story that his 80-year old grandmother called him after his same-sex marriage vote and told him she had never been prouder of him; it was quite touching.
Bakk encouraged the County Board to bring issues to him. Representative Dill asked for more details about streamlining Human Services eligibility requirements which Commissioner Hakes agreed to provide.
Meeting Minutes
A complete copy of the minutes for this meeting will be made available on the Cook County website after they are formally approved. A copy may also be obtained by calling the Auditor-Treasurer's Office at 218/387-3640. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Public Comment
Mary Manning and Mark Adams came separately before the County Board as property owners on the Tower Road near Hovland. They are both concerned about the condition of the Tower Road since Arrowhead Electric installed power and fiber. Arrowhead Electric agreed to restore the road to its pre-installation condition, but the work hasn't been completed and winter is coming. It is the Board's understanding from Arrowhead Electric, that they have been waiting to do road repair until after the fiber was installed. Fiber was installed early in October. Board Chair Jan Hall asked Commissioner Hakes to follow up with Arrowhead to get a date on when this work will be done.
Highway Department
The Board approved a special event permit application from the Greater Grand Marais Chamber of Commerce for the Grand Marais Christmas Parade to be held on November 29 from 5:00 to 5:30 pm.
The Board accepted, with regrets and appreciation for his service, the resignation of Maintenance Worker 2, Rick Motz.
The Board accepted the recommendation of Highway Engineer, David Betts, to hire Jesse Backstrom for the Maintenance Worker 2 positio vacated by Bill Bohnen. In addition, the Board accepted the recommendation to hire Norris Klegstad to replace Rick Motz. MNDot District 1 State Aid Engineer Walter Leu participated in the interviewing of these applicants.
The Board made awards for Winter Maintenance on Subordinate Governmental Service District Roads on Evergreen Road, Mile-O-Pine Road, Voyageur's Point, West Rosebush Lane, and Irish Creek Road. These awards were based on low bid or sole bidder.
Office of Planning and Zoning (OPZ)
The County Board authorized OPZ Director Tim Nelson to initiate the hiring process of a permanent year-round secretarial position at 35 hours per week. This position is currently a temporary 40-hour per week job; temporary positions may only be held for a 6-month period.
The Board authorized two Interium Use Permits to allow the continued use of recreational vehicles for habitation:
1) The first IUP was granted to Bob and Debbie Meyer for their property adjacent to Birch Lake. This permit shall expire after 2 years or upon sale of the property to someone other than Gayle Quistad.
2) The second IUP was granted to Barbara Wagman for her 20-acre parcel zoned FAR 1 on Lone Cedar Road.
The Office of Planning and Zoning is currently reviewing its Land Use Plan which will include a use plan for Recreational Vehicles.
WTIP Request
WTIP Director Deb Benedict came before the Board to request a letter confirming the County's intention to provide space and enter into a lease agreement for WTIP's new antenna to be installed on the tower being built just north of Grand Marais. The County voted to support this request unanimously and acknowledged that WTIP is an important asset in Cook County.
YMCA Furniture, Fixtures, and Equipment (FFE)
Cook County Community YMCA Director, Emily Marshall, came before the County Board with a request to purchase ~$7700 of equipment for the new YMCA: pool table, volleyball posts and net, computers, fire wall equipment. Purchases were made based on low bid except for the volleyball posts and net which was purchased to be compatible with the ISD166 volleyball equipment. By purchasing good used equipment, Marshall was able to save approximately $15,000 on these items. The Board authorized this request 4-1 (Gamble opposed).
Marshall then requested authorization to purchase ~$50,000 of equipment over the next few weeks with the approval of Auditor-Treasurer Braidy Powers if: 1) the purchase is based on low bid, and 2) the purchase is within the budget approved. Marshall has been acknowledged by each of the five County Commissioners for her good work in maximizing the FFE budget. Marshall's request was authorized by the Board 4-1 (Gamble opposed).
Cook County Community YMCA
Construction of the YMCA is still on schedule for a December 2013 completion. Go to the Cook County YMCA website for information about classes being held now, the Y Swim Team, making a donation, preliminary hours and more!
Northeastern Regional Corrections Center (NERCC)
The County Board passed resolutions supporting the NERCC Renovation and Improvement Project. Cook County's financial responsibility in this $6,000,000 rehabilitation project is $81,600 to be paid in 2014.
NERCC is operated by the Arrowhead Regional Correction Joint Powers with representation from St. Louis, Carlton, Lake, Cook and Koochiching counties. The facility was built in the 1930's and currently includes a 150 bed minimum security male facility and a 3200 acre farm. The NERCC facility has significant deferred maintenance, life safety, code issues and loss of functionality. In addition, Carlton and St. Louis Counties have experienced significant overcrowding at their county jails. This overcrowding has resulted in county inmates being transported and secured in other jails at considerable cost to counties.
PUBLIC HEARING--D.E.E.D. Small Cities Development Program
EDA Housing Director Nancy Grabko gave an update on the 2012 D.E.E.D. Small Cities Development Program in Cook County. Grabko reported that 3 of 5 owner occupied rehabilitation projects are complete and 1 of 4 commercial rehabilitation projects is complete. Grabko also reported that the Cook County/Grand Marais EDA will be making application to the 2014 D.E.E.D Small City Development Program for housing rehabilitation funding, commercial rehabilitation funding, and rental rehabilitation funding.
South Fowl Update
Cook County, in partnership with Arrowhead Coalition for Multiple Use (ACMU), and Conservationists with Common Sense (CWCS) are interveners in the South Fowl Lake snowmobile trail litigation. As interveners, these parties are working with Attorney David R. Oberstar of Fryberger, Buchanan, Smith & Frederick P.A. to file an answer to the amended Complaint in this case. County Attorney Molly Hicken, Commissioner Hakes, ACMU and CWCS representatives are planning to meet with Oberstar to discuss their response.
County Administrator Contract
The County Board approved the Employment Agreement with Jay Kieft for the position of Cook County Administrator. This agreement will be forwarded to Kieft for his signature.
Senator Tom Bakk and Representative David Dill Visit to County Board
The County Board welcomed Senator Bakk and Representative Dill to Cook County. The Board then took advantage of their presence and discussed several county issues including Association of MN Counties District 1 Legislative Priorities 2014, Human Services Administrative Simplification for eligibility requirements, Centerline Rumble Strips on Highway 61 East, Cook County Airport Funding, Parks & Trails, Gitchee Gami Trail construction, dwindling moose population. In addition, Commissioner Hakes raised the broader issue of rural Minnesota losing its influence to urban communities, which Bakk and Dill readily acknowledged as a growing problem. Hakes also thanked them both for their YES votes on same-sex marriage. Senator Bakk shared a story that his 80-year old grandmother called him after his same-sex marriage vote and told him she had never been prouder of him; it was quite touching.
Bakk encouraged the County Board to bring issues to him. Representative Dill asked for more details about streamlining Human Services eligibility requirements which Commissioner Hakes agreed to provide.
Meeting Minutes
A complete copy of the minutes for this meeting will be made available on the Cook County website after they are formally approved. A copy may also be obtained by calling the Auditor-Treasurer's Office at 218/387-3640. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Sunday, October 13, 2013
Cook County Board Meeting on October 8, 2013
County Board Chair Janice Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for the 10/8/2013 County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, and Administrative Specialist Bev Wolke.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Tuesday, August 27, 2013
August 27 County Board Meeting: Broadband Building, SSTS Ordinance Public Hearing, County Administrator Hiring Process, Rumble Strips
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were Auditor-Treasurer Braidy Powers and Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Tuesday, August 20, 2013
8/20/13 Human Services and County Board Meetings: GO Team Public Meetings, Capital Purchases, Board Process Training
Cook County Human Services Board
Board Chair Sue Hakes and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all in attendance at today's Human Services Board meeting. Also present were Public Health and Human Services (PHHS) Director Sue Futterer, Income Maintenance & Fiscal Supervisor Jan Parish, and Case Aid/Office Support Allison McIntyre were also present. Sue Futterer introduced Jennifer Friest, the recently hired Eligibility Worker.
Committee Reports
The following committee reports were given. For further information and more detail, contact the County Board representative on that committee.
Arrowhead Health Alliance - Sue Hakes
Arrowhead Regional Corrections - Jan Hall and Garry Gamble
Community Health Board - Jan Hall
Health Care Planning Committee - Bruce Martinson
Wilderness Chemical Dependency Outpatient Treatment Program Update
Licensed Alcohol and Drug Counselor (LACD), Greg Barnier, came before the Human Services Board to present the work being done in the Wilderness CD Outpatient Treatment Program by himself and Lori Hommerding, ADC. Barnier provided statistics of the Cook County program participants compared to the State participants, it was interesting. Barnier also answered questions about the primary substance of abuse (alcohol), as well as use of other drugs including marijuana, hashish, opiates, synthetics, methamphetamine, and heroin. Over the past 5 years, the Wilderness Outpatient Treatment Program is seeing an increase in clients, as well as a steady increase of female clients.
Alcohol and drug addiction has been identified by the Community Health Board as a top concern for Cook County. The work being done by the patients and staff in this program is truly making a difference in people's lives.
July Financial Report
Income Maintenance and Fiscal Supervisor, Jan Parish gave the July Financial Report noting that the current fund balance is down to $662,305, but should be back to ~$800,000 by year end.
Director's Report, Sue Futterer
As requested by the County Board, Sue Futterer and Jan Parish provided a list of potential cuts should their budget be reduced by 5%. The proposed cuts were painful to even consider as they negatively impact children, families and seniors. In addition, cutting programs in mental health and home care is more likely to increase overall costs as opposed to reduce costs. It is my personal recommendation and sincere hope that the County Board find the majority of the necessary budget cuts elsewhere.
Futterer presented the MN Department of Human Services Waiver Review Initiative. The primary goal of this Initiative is to assure compliance by lead agencies (Counties, Tribes, Managed Care Organizations) in the administration of Minnesota's Home and Community-Based Service programs. Cook County's strengths included compliance with Federal and State requirements, case manager relationships with waiver participants and families, client-centered/friendly care and strong connections between other service providers. Some corrective actions were required and have already been done by PHHS staff. Overall, the report was extremely favorable.
Futterer advised the Board of the impact to the In Home Support Program resulting from 245D Legislation. Currently, the County provides training and insurance for In Home Support, as well as identifying clients in need of these services.
Futterer made the Board aware of the upcoming submission of the 2014-15 Biennial Service Agreement for the Minnesota Family Investment Program.
Futterer gave the Board an update on the Region 3 Redesign efforts for Child Support Electronic Document Management System (EDMS).
Board Action
The Board approved a Purchase of Service Agreement between Cook County and AEOA for Home Delivered Meals (Meals on Wheels) through 2013.
The Board approved a Purchase of Service Agreement between Cook County and Hill Haven for Adult Foster Care through 2013.
The Board approved the PHHS abstracts and bills.
Cook County Board of Commissioners
County Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Office of Planning and Zoning (OPZ)
The Board authorized the purchase of one used semi trailer for $4500 (to replace an older non DOT certified trailer) as requested by OPZ Director and Solid Waste Officer, Tim Nelson. This capital purchase was planned and is in the 2013 Budget.
Information Systems
The Board authorized the purchase of (14) PCs and (3) laptops as part of the long term life cycle management for IT equipment. The PCs being replaced are between 4-8 years old. Total cost of this purchase is $17,004.91; State pricing was used.
Building Maintenance
Maintenance Director Brian Silence requested new carpet for the Assessor's Office. After the remodel, there are gaps in the carpeting. The Board directed Silence to wait until he knows what other spaces may need new carpet/carpet repair and then get quotes. No decision was made on carpet repair/replacement.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Claims.
- Powers asked the Board about attendance at the December AMC Conference so that reservations may be made. The Conference fills up fast.
Cook County Community YMCA
Local Y Director Emily Marshall came before the Board for approval to purchase the Analog Camera System and VoIP Phone System for the new Y facility. These purchases are part of the approved $300,000 FF&E (Furniture, Fixtures and Equipment) budget. The Board approved these purchases (4-1 Gamble opposed) and discussed what the approval process for FF&E should be.
Wade Cole of ORB Management updated the Board on the progress being made in obtaining the contract, bond, contract drawings and material orders from KBB. He also informed the Board on progress being made with KJohnson to resolve and repair problems with the ice rink slab.
GO COOK COUNTY!
Commissioner Hakes asked the County Board to participate in the upcoming Public Meetings held by the GO Cook County Team that has been working over the past year to find ways to improve the local economy. Hakes reported that the centerpiece of the work has been around 100 personal interviews with local businesses, as well as an on line survey in which 400 county residents participated. The next important step is obtaining Public feedback on the survey results and analysis. Meetings are scheduled as follows:
Wed 9/4 1:00 pm Schaap Community Center (Gunflint mid-trail Fire Hall)
Wed 9/4 7:00 pm St. John's Catholic Church in Grand Marais
Thur 9/5 1:00 pm Grand Portage Community Building in Grand Portage
Thur 9/5 7:00 pm Birch Grove Community Center in Tofte
ALL ARE WELCOME & ENCOURAGED TO PARTICIPATE in these meetings! For more information go to: www.gocookcounty.blogspot.com
County Board Process Training
In an effort to be more effective as a County Board Commissioner Hakes suggested the County Board seek training about Robert's Rules of Order, Public Hearings, Open Meeting Law, etc. A motion was made and passed to ask County Attorney Tim Scannell to investigate getting some training from MCIT.
Tennis Courts
On behalf of the County Board, Commissioner Bruce Martinson sent a letter requesting the Public Utilities Commission (PUC) waive facility and hookup fees for water (and sewer if necessary) with the installation of a water fountain. Although the water fountain will be located near the tennis courts, it may be used by any/all players and spectators of baseball, soccer, softball, etc. Garry Gamble will represent the County at tomorrow's PUC meeting when the request will be discussed.
County Personnel Classification System
The MAT Team (County Department Heads) passed a unanimous motion at their August 12 meeting to recommend the County Board direct the new County Administrator to prioritize the research, review, and implementation of a new job classification system. The County Board supports this.
Meeting Minutes
A copy of the final meeting minutes may be obtained by contacting Auditor's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting may be viewed by going to Boreal.TV.
Board Chair Sue Hakes and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja and Bruce Martinson were all in attendance at today's Human Services Board meeting. Also present were Public Health and Human Services (PHHS) Director Sue Futterer, Income Maintenance & Fiscal Supervisor Jan Parish, and Case Aid/Office Support Allison McIntyre were also present. Sue Futterer introduced Jennifer Friest, the recently hired Eligibility Worker.
Committee Reports
The following committee reports were given. For further information and more detail, contact the County Board representative on that committee.
Arrowhead Health Alliance - Sue Hakes
Arrowhead Regional Corrections - Jan Hall and Garry Gamble
Community Health Board - Jan Hall
Health Care Planning Committee - Bruce Martinson
Wilderness Chemical Dependency Outpatient Treatment Program Update
Licensed Alcohol and Drug Counselor (LACD), Greg Barnier, came before the Human Services Board to present the work being done in the Wilderness CD Outpatient Treatment Program by himself and Lori Hommerding, ADC. Barnier provided statistics of the Cook County program participants compared to the State participants, it was interesting. Barnier also answered questions about the primary substance of abuse (alcohol), as well as use of other drugs including marijuana, hashish, opiates, synthetics, methamphetamine, and heroin. Over the past 5 years, the Wilderness Outpatient Treatment Program is seeing an increase in clients, as well as a steady increase of female clients.
Alcohol and drug addiction has been identified by the Community Health Board as a top concern for Cook County. The work being done by the patients and staff in this program is truly making a difference in people's lives.
July Financial Report
Income Maintenance and Fiscal Supervisor, Jan Parish gave the July Financial Report noting that the current fund balance is down to $662,305, but should be back to ~$800,000 by year end.
Director's Report, Sue Futterer
As requested by the County Board, Sue Futterer and Jan Parish provided a list of potential cuts should their budget be reduced by 5%. The proposed cuts were painful to even consider as they negatively impact children, families and seniors. In addition, cutting programs in mental health and home care is more likely to increase overall costs as opposed to reduce costs. It is my personal recommendation and sincere hope that the County Board find the majority of the necessary budget cuts elsewhere.
Futterer presented the MN Department of Human Services Waiver Review Initiative. The primary goal of this Initiative is to assure compliance by lead agencies (Counties, Tribes, Managed Care Organizations) in the administration of Minnesota's Home and Community-Based Service programs. Cook County's strengths included compliance with Federal and State requirements, case manager relationships with waiver participants and families, client-centered/friendly care and strong connections between other service providers. Some corrective actions were required and have already been done by PHHS staff. Overall, the report was extremely favorable.
Futterer advised the Board of the impact to the In Home Support Program resulting from 245D Legislation. Currently, the County provides training and insurance for In Home Support, as well as identifying clients in need of these services.
Futterer made the Board aware of the upcoming submission of the 2014-15 Biennial Service Agreement for the Minnesota Family Investment Program.
Futterer gave the Board an update on the Region 3 Redesign efforts for Child Support Electronic Document Management System (EDMS).
Board Action
The Board approved a Purchase of Service Agreement between Cook County and AEOA for Home Delivered Meals (Meals on Wheels) through 2013.
The Board approved a Purchase of Service Agreement between Cook County and Hill Haven for Adult Foster Care through 2013.
The Board approved the PHHS abstracts and bills.
Cook County Board of Commissioners
County Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Office of Planning and Zoning (OPZ)
The Board authorized the purchase of one used semi trailer for $4500 (to replace an older non DOT certified trailer) as requested by OPZ Director and Solid Waste Officer, Tim Nelson. This capital purchase was planned and is in the 2013 Budget.
Information Systems
The Board authorized the purchase of (14) PCs and (3) laptops as part of the long term life cycle management for IT equipment. The PCs being replaced are between 4-8 years old. Total cost of this purchase is $17,004.91; State pricing was used.
Building Maintenance
Maintenance Director Brian Silence requested new carpet for the Assessor's Office. After the remodel, there are gaps in the carpeting. The Board directed Silence to wait until he knows what other spaces may need new carpet/carpet repair and then get quotes. No decision was made on carpet repair/replacement.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Claims.
- Powers asked the Board about attendance at the December AMC Conference so that reservations may be made. The Conference fills up fast.
Cook County Community YMCA
Local Y Director Emily Marshall came before the Board for approval to purchase the Analog Camera System and VoIP Phone System for the new Y facility. These purchases are part of the approved $300,000 FF&E (Furniture, Fixtures and Equipment) budget. The Board approved these purchases (4-1 Gamble opposed) and discussed what the approval process for FF&E should be.
Wade Cole of ORB Management updated the Board on the progress being made in obtaining the contract, bond, contract drawings and material orders from KBB. He also informed the Board on progress being made with KJohnson to resolve and repair problems with the ice rink slab.
GO COOK COUNTY!
Commissioner Hakes asked the County Board to participate in the upcoming Public Meetings held by the GO Cook County Team that has been working over the past year to find ways to improve the local economy. Hakes reported that the centerpiece of the work has been around 100 personal interviews with local businesses, as well as an on line survey in which 400 county residents participated. The next important step is obtaining Public feedback on the survey results and analysis. Meetings are scheduled as follows:
Wed 9/4 1:00 pm Schaap Community Center (Gunflint mid-trail Fire Hall)
Wed 9/4 7:00 pm St. John's Catholic Church in Grand Marais
Thur 9/5 1:00 pm Grand Portage Community Building in Grand Portage
Thur 9/5 7:00 pm Birch Grove Community Center in Tofte
ALL ARE WELCOME & ENCOURAGED TO PARTICIPATE in these meetings! For more information go to: www.gocookcounty.blogspot.com
County Board Process Training
In an effort to be more effective as a County Board Commissioner Hakes suggested the County Board seek training about Robert's Rules of Order, Public Hearings, Open Meeting Law, etc. A motion was made and passed to ask County Attorney Tim Scannell to investigate getting some training from MCIT.
Tennis Courts
On behalf of the County Board, Commissioner Bruce Martinson sent a letter requesting the Public Utilities Commission (PUC) waive facility and hookup fees for water (and sewer if necessary) with the installation of a water fountain. Although the water fountain will be located near the tennis courts, it may be used by any/all players and spectators of baseball, soccer, softball, etc. Garry Gamble will represent the County at tomorrow's PUC meeting when the request will be discussed.
County Personnel Classification System
The MAT Team (County Department Heads) passed a unanimous motion at their August 12 meeting to recommend the County Board direct the new County Administrator to prioritize the research, review, and implementation of a new job classification system. The County Board supports this.
Meeting Minutes
A copy of the final meeting minutes may be obtained by contacting Auditor's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting may be viewed by going to Boreal.TV.
Tuesday, August 13, 2013
8/13/13 County Board Meeting: More Budgets, County Administrator Recruitment, Highway Department Annual Report
Board Chair Jan Hall and Commissioners Doo-Kirk, Gamble, Hakes and Martinson were present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Bev Wolke.
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Meeting minutes for this meeting may be obtained by contacting the County Auditor-Treasurer's Office at 218/387-3640 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV
Public Comment
No member of the Public opted to come before the Board.
Tennis Court (moved to earlier spot on the agenda)
During the County Budget Hearings last week, the County Board moved to hire Skadberg Masonry to build the sidewalk and access ramp along the east side of the North and South Tennis Courts. Skadberg Masonry quoted the lowest cost. The Board also authorized Wade Cole, ORB Management, to solicit costs for installing a drinking fountain that had been purchased several years ago by the County, but never installed. Wade Cole participated in today's meeting via Skype to discuss with the Board, the cost of that installation. The Board unanimously authorized moving forward with the drinking fountain at an estimated cost of $1200 for installation, $1300 for PUC hookup. The Board will request that the PUC waive the hookup fees. The County will be responsible for the monthly charges.
Recycling Center
Planning Director Tim Nelson notified the Board that the Recycling Center Operator retired last week and requested the Board authorize posting the position. With regrets, the County Board accepted the resignation of Jeff Sylvester and approved posting the position in-house.
Community Center Director, Diane Booth
The County Board approved the lease agreement between Cook County and the Arrowhead Economic Opportunity Agency (AEOA) for specified areas of the Cook County Community Center for AEOA Employment and Training activities. The AEOA office has recently been relocated from its former location at ISD166 to the Community Center and is working out well for clients and AEOA Staff.
Private Land Exchange Request
The County Board denied a request from John Scheef to exchange 80-acres of property he owns (PID 53-118-4100) with County-owned property.
Budget Hearings continued
Sheriff Mark Falk and Emergency Manager Jim Wiinanen reviewed their 2014 Budget proposals with the County Board. Falk and Wiinanen were unable to attend the Budget Hearings last week. The Board heard requests from other Department Heads and Community Groups on August 5-6, 2013.
The MN Legislature has capped the property tax levy for Counties to ~3%. Current requests total an approximate 7.79% increase. The Board requests that each Department Head demonstrate what a 5% cut in their expenses would look like and how they might increase their revenues.
The preliminary levy must be adopted by September 10.
Cook County Administrator Recruitment
David Unmacht, Springsted Group, met with the Board via Skype. Unmacht reported that 36 applications have been received for the County Administrator position, noting that 21 of the applicants are from MN. The candidate list will be reviewed and initially pared down to candidates with the most potential. From that list, the top candidates will be selected for interviews. Unmacht and the Board are pleased with the strong response. The Board is working to have Administrator begin work by November 1, 2013.
Personnel Committee
Board Chair Jan Hall and Commissioner Bruce Martinson reported on the recommendations of the Personnel Committee on which they serve. They reported that several jobs in the Highway Department were rewritten with minor changes. Two job descriptions were rewritten due to reorganization of some duties within the Assessor Office and Public Health and Human Services. And, the Personnel Committee recommended an upgraded job description for the Emergency Management Director. All recommendations were discussed and approved by the County Board.
The Personnel Committee also recommended the methodology used by Cook County to rate its jobs be evaluated and upgraded accordingly so that all positions are accurately documented and fairly rated.
Bond Payments for the Cedar Grove Business Park
The County and the City are working on a written agreement regarding the Cedar Grove Business Park bond payments. These payments are ~$120,000 annually to be split equally by the County and the City. Ultimately, this agreement will be signed by Cook County, the City of Grand Marais, and the EDA.
Arrowhead Regional Corrections (ARC)
The Board moved to pay its $81,600 portion of the ARC Asset Preservation and Capital Improvement Projects in full and up front as opposed to making payments.
County Highway Department Work Session
Highway Engineer David Betts, Maintenance Supervisor Russell Klegstad, and Highway Department Accountant Lisa Sorlie presented the 2012 Annual Report for the Cook County Highway Department. In addition, reports were given on the 2nd Quarter Financials for 2013, Maintenance Project updates and Construction Projects. Betts reported that the right-hand downhill lane on the Gunflint Trail will be closed for approximately 3-4 weeks for blasting being done for the Superior Zip Line just north of Grand Marais.
Meeting Minutes
Me
Tuesday, July 23, 2013
July 23 Cook County Board Meeting: Interim Use Permits, Wheelage Tax, Revolving Loan Fund
Today's County Board Meeting started a few minutes late due to a Fire Drill just before 8:30 am.
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Tuesday, July 9, 2013
July 9 County Board Meeting: Vacation Rentals, Cook County Family YMCA Rates, Tennis Courts
County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were present at today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers, Personnel Director/Board Secretary Janet Simonen and Bev Wolke.
Public Comment
No member of the Public opted to come before the County Board.
Highway Department, Highway Engineer David Betts
The County Board approved awarding the grading and gravel contract for West Rosebush Lane to LaBoda Grading, Inc. LaBoda Grading was the sole bidder.
Highway Engineer, David Betts, and the County Board discussed recent legislative changes to 1) allow all 87 counties to levy, by board resolution, a $10 per vehicle wheelage tax, and 2) enact up to 1/2% sales tax for transportation by board action, without holding a referendum. Should the County decide to enact these changes, it would bring ~$53,000/year (wheelage tax) and ~$650,000/year (sales tax) to Cook County to be used to improve roads and bridges. The County Board discussed the pros and cons to residents of Cook County for both of these possible taxes. No decision was made at this meeting, but will be addressed again.
Office of Planning & Zoning, Director Tim Nelson
Tim Nelson asked the County Board to consider modifying Cook County "after the fact" (penalty) fees from the $300 fee applied in all cases. Applying the same penalty fee in all cases isn't always reasonable making it difficult for the Planning Commission to impose it in certain cases. Commissioners Hall and Doo-Kirk will work with Nelson to examine the issue and present some options.
The County Board discussed vacation rental homes and cabins that are not in compliance with State Licensing requirements. It is important that the owners of these properties obtain a State License and pay State/Local taxes for 3 reasons: 1) safety, 2) to create a level playing field with hotels, motels and resorts, and 3) State and Local tax collections. The Board discussed a possible local ordinance, but no decisions were made.
Auditor-Treasurer Braidy Powers
The Board authorized extending the Gunflint Trail Assessment Grant to August 15, 2014 as recommended by the Firewise Committee. This extension is necessary due to the late spring.
The Board approved a reduction in the Revolving Loan interest rate for the Birch Terrace Supper Club from 4.9% to 3.12% as requested by Brian Larsen and recommended by the Revolving Loan Fund Committee. This reduction in the interest rate is contingent upon Larsen meeting with a volunteer from the newly formed Cook County Chamber of Commerce and a volunteer from the Small Business Development Center in Duluth for business advice.
The Board approved a Satisfaction of Mortage for Fall River Holding, LLC, DBA Stone Harbor, as they paid off their revolving loan on 1/31/13.
Public Health and Human Services, Director Sue Futterer
The Board passed a motion supporting the recommendation of Cook County Public Health and Human Services approving UCare and Medica as managed care organizations providing managed health care services in Cook County for the recipients of Medical Assistance and MinnesotaCare. The final decision will be made by the Commissioner of the Minnesota Department of Human Services.
The Board authorized Sue Futterer, Director of PHHS, in consultation with County Auditor-Treasurer Braidy Powers, to make the determination when necessary to grant PHHS Staff permission to travel outside the State of Minnesota without further approval by the County Board.
Cook County Community YMCA
Cook County Community YMCA Branch Director, Emily Marshall, and Duluth Family YMCA Executive Director, Chris Francis came before the County Board to present their 2013 Budget. Marshall also shared the rates for the Cook County Community YMCA as follows:
Public Comment
No member of the Public opted to come before the County Board.
Highway Department, Highway Engineer David Betts
The County Board approved awarding the grading and gravel contract for West Rosebush Lane to LaBoda Grading, Inc. LaBoda Grading was the sole bidder.
Highway Engineer, David Betts, and the County Board discussed recent legislative changes to 1) allow all 87 counties to levy, by board resolution, a $10 per vehicle wheelage tax, and 2) enact up to 1/2% sales tax for transportation by board action, without holding a referendum. Should the County decide to enact these changes, it would bring ~$53,000/year (wheelage tax) and ~$650,000/year (sales tax) to Cook County to be used to improve roads and bridges. The County Board discussed the pros and cons to residents of Cook County for both of these possible taxes. No decision was made at this meeting, but will be addressed again.
Office of Planning & Zoning, Director Tim Nelson
Tim Nelson asked the County Board to consider modifying Cook County "after the fact" (penalty) fees from the $300 fee applied in all cases. Applying the same penalty fee in all cases isn't always reasonable making it difficult for the Planning Commission to impose it in certain cases. Commissioners Hall and Doo-Kirk will work with Nelson to examine the issue and present some options.
The County Board discussed vacation rental homes and cabins that are not in compliance with State Licensing requirements. It is important that the owners of these properties obtain a State License and pay State/Local taxes for 3 reasons: 1) safety, 2) to create a level playing field with hotels, motels and resorts, and 3) State and Local tax collections. The Board discussed a possible local ordinance, but no decisions were made.
Auditor-Treasurer Braidy Powers
The Board authorized extending the Gunflint Trail Assessment Grant to August 15, 2014 as recommended by the Firewise Committee. This extension is necessary due to the late spring.
The Board approved a reduction in the Revolving Loan interest rate for the Birch Terrace Supper Club from 4.9% to 3.12% as requested by Brian Larsen and recommended by the Revolving Loan Fund Committee. This reduction in the interest rate is contingent upon Larsen meeting with a volunteer from the newly formed Cook County Chamber of Commerce and a volunteer from the Small Business Development Center in Duluth for business advice.
The Board approved a Satisfaction of Mortage for Fall River Holding, LLC, DBA Stone Harbor, as they paid off their revolving loan on 1/31/13.
Public Health and Human Services, Director Sue Futterer
The Board passed a motion supporting the recommendation of Cook County Public Health and Human Services approving UCare and Medica as managed care organizations providing managed health care services in Cook County for the recipients of Medical Assistance and MinnesotaCare. The final decision will be made by the Commissioner of the Minnesota Department of Human Services.
The Board authorized Sue Futterer, Director of PHHS, in consultation with County Auditor-Treasurer Braidy Powers, to make the determination when necessary to grant PHHS Staff permission to travel outside the State of Minnesota without further approval by the County Board.
Cook County Community YMCA
Cook County Community YMCA Branch Director, Emily Marshall, and Duluth Family YMCA Executive Director, Chris Francis came before the County Board to present their 2013 Budget. Marshall also shared the rates for the Cook County Community YMCA as follows:
- Under 18: $15/month
- Adult: $42/month
- 1 Parent Family: $51/month
- 2 Parent Family: $61/month
- Youth Day Pass: $5
- Adult Day Pass: $10
- Family Day Pass: $20
- $50 Initiation Fee
Marshall and Francis reminded the Board that financial assistance is available for those who need it. It was also noted that some YMCA Programming will begin even before the facility is complete!
Wade Cole, ORB Management, came before the Board to advise them that the Construction Contingency Fund is down to $44,378. After some discussion, the County Board authorized transferring $67,764 from the Uncommitted One Percent Funds to the Community Center Project. Just under $500,000 remains in the Uncommitted One Percent Funds.
Tennis Courts Walkway and Drainage
Construction of the road between the existing tennis courts and the Cook County Community YMCA (aka YMCA) exposed faulty drainage in the SE corner of the northern courts. Per Wade Cole, this problem has been resolved by connecting the existing drain tile to the YMCA Building drain tile.
The issue of accessibility to both the north and south tennis courts has also been raised. Per Wade Cole and Dan Miller, ORB and JLG will work (at no charge) to design and manage the installation of an accessible sidewalk connecting the north and south courts along the east side. Drainage from the surface of the north courts will also be addressed.
This work on the tennis courts is not part of the current YMCA construction project and per Braidy Powers could be paid from the County Rec Fund. The Board authorized Cole and Miller to design the sidewalk and drainage system and determine associated costs for Board consideration on July 16.
Fire Evacuation/Fire Drill Instructions
Janet Simonen went over the Fire Evacuation and Fire Drill procedures with the County Board. A Fire Drill is being planned in the near future.
Cook County Administrator Position
The County Board met via Skype with David Unmacht of Springsted. The purpose of this meeting was to review and modify the Informational Sheet being created by Springsted to solicit applications for the newly created Cook County Administrator position.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County Website or by contacting Janet Simonen at 218/387-3602. A video of this meeting in its entirety will be available on Boreal.TV.
Tuesday, June 25, 2013
July 25, 2013 Board Meeting: CUPs, ARMER, Public Hearing for Irish Creek SSD
Board Chair Jan Hall resumed the 2013 Cook County Board of Appeal and Equalization Meeting from last week. Assessor Betty Schultz was present, she updated the Board about one property and the County Board passed a resolution to accept the changes in the slate of properties as recommended by Schultz. The meeting was then closed.
County Board Meeting
Board Chair Jan Hall called the meeting to order; in attendance were Commissioners Doo-Kirk, Gamble, Martinson and Hakes. Also present were County Attorney Tim Scannell, Auditor-Treasurer Braidy Powers, Bev Wolke, and Board Secretary/Personnel Director Janet Simonen.
Public Comment Period
No member of the public came before the County Board.
Land Lease for NE Services Cooperative (NESC)
Assessor/Land Commissioner Betty Schultz came before the County Board to consider the sale of a portion of the Recyclig Center property for the NESC equipment building (necessary for Broadband). The Board agreed to support its September 18, 2012 resolution to lease this land and authorized a subcommittee of Braidy Powers, Bruce Martinson, and Betty Schultz to move forward in lease negotiation. Input will also be solicited from IS Director Danna MacKenzie and Tim Scannell.
Information Systems, Director Danna MacKenzie
The Board authorized a significant purchase for 267 Motorola XTS2500 800MHz (ARMER) radios and (5) 6-unit rapid chargers. This purchase is a continuation of the County's 2010 decision to covert to the state-wide 800MHz ARMER radio system. This cost of this portion of the conversion is $642,559. $391,200 will be paid from the FEMA Assistance to Firefighters Grant (AFG) and $251,359 will come from the 2012 Capital Equipment Note Fund as determined by the County Board on November 27, 2012.
The Board authorized purchasing a Dell Equalogic Network Storage System - PS4100E as recommended and requested by MacKenzie. Cook County is reaching capacity for existing storage on its network. The replacement of the existing network storage is part of a long-term management plan to ensure the stability of county data systems.
Office of Planning and Zoning (OPZ) Requests and Temporary Worker
OPZ Director Tim Nelson and Bill Lane, Planning and Zoning Administrator came before the County Board to present (3) requests that had already been supported and recommended from the Planning Commission. The County Board authorized all (3) requests.
1. CUP from Randy Sjogren to expand an existing recreational business in the General Commercial zone district to include domestic animals for viewing. The Board approved the request limiting the number of animals to up to 5 goats, 20 small birds and 7 large birds. The animals will be cared for at another property during the winter months.
2. The Board authorized a Conditional Use Permit for Wintertee, Inc. allowing for a 22 Unit Commercial PUD (existing), plus 3 single family residential/commercial units.
3. The Board authorized an Interim Use Permit for Christopher Beaudoin to allow use of a recreational vehicle for habitation in the FAR-3 zone district. This permit shall expire in 2 years.
The Board gave Tim Nelson authorization to hire a temporary worker for the Recycling Center to support the summer workload.
PUBLIC HEARING at 10:30 AM
A Public Hearing was held to consider whether to pass a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) created on November 13, 2012. Over a dozen citizens spoke at the hearing, nearly all in favor of the Irish Creek SSD. There were also several letters received by the County Board in support. A motion to DENY the request to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) was made and passed 3-2 (Gamble and Hall opposed), so the SSD will remain in place. A second motion passed unanimously to explore the possibility of expanding the SSD.
Highway Department, County Engineer David Betts and Maintenance Supervisor Russell Klegstad
The County Board approved the proposal for wetland delineation services at Maple Hill Pit from MSA Professional Services of Duluth, MN for up to $2800. Commissioner Hakes asked why a local Wetland Delineation Company wasn't hired for this work. It was explained that the local providers of this service are unable to provide regulatory assistance (permits) as required by the Highway Department.
The County Board approved the hiring of Nanette Arands as Account Clerk effective July 15. Nanette will be transferring from her position as dispatcher for the Law Enforcement Center.
The Board approved a special permit for the Greater Grand Marais Chamber of Commerce sponsored Fourth of July Parade in Grand Marais. Parade time is 8:00 to 8:20 pm.
Cook County/Grand Marais Economic Development Authority
EDA Treasurer Scott Harrison came before the Board with a proposed final Grant Agreement between Cook County/Grand Marais Joint Economic Development Authority and Cook County, MN. This agreement lays out the terms of the $3.1M previously approved by the County Board for the upgrade to Superior National Golf Course. The agreement was approved unanimously.
Project Funding
$3.1 million County's Local Option 1% Sales Tax**
$600K IRRRB
$1.1 million new revenue bond
$4.8 million total project cost
(**Commissioner Hakes did not support Superior National Golf Course for the amount of $3.1 million of 1% Local Option Sales Tax funds; instead she supported the project in the amount of $1.1 million. However, Hakes respects the decision of the County Board in 2012 to move forward at the $3.1 million and will now do her best to ensure success of this project.)
The Board also authorized a 60-day bridge loan in the amount of $300,000 to the EDA until $300,000 of IRRRB grant funds are received.
2014 Budget Cycle
The Board approved the 2014 Cook County Budget Calendar and 2014 Cook County Budget Guidelines as recommended by Auditor-Treasurer Braidy Powers.
.
Cook County Community YMCA
Hakes reported that construction on the Cook County Community YMCA continues to move forward; completion is still anticipated for December 2013. Resolution for the previously existing drain tile problem under the tennis courts is still being worked.
Veteran's Transit Meeting
Commissioner Hakes reported on the Veteran's Transit Meeting she attended last week in Carlton County. This meeting was facilitated by the Arrowhead Regional Development Commission and attended by several area County Commissioners and Staff , County Veteran Service Officers, MN Dot, MACV. Special Attendees included: Michael Rosecrans, VA Patient Advocate and Congressional liaison for VA Hospital, and Reggie Worlds, Deputy Commissioner for MN State Department of Veteran Affairs. Also present were Tom Albright of Senator Franken's Office and Mark Privatsky of Representative Nolan's Office.
Both Rosecrans and Worlds agreed to be a voice for this group and to advocate for the needs of Veterans in rural areas. Of particular benefit to Cook County Veterans would be approval of having a doctor and nurse from the Ely CBOC come to Silver Bay on a regular basis to provide routine medical care for Cook and Lake County Veterans. Other solutions discussed included better bus scheduling, telemedicine, better scheduling at the VA for Veterans traveling a great distance, gas cards.
Senator Franken will be re-proposing a bipartisan bill he introduced last year specifically to improve access to medical care for Veterans living in rural areas. This should happen in July 2013.
MN Historical Society Grant for Bill Bally Blacksmith Shop
The Board approved an agreement required from the MN Historical Society in which the County agrees to provide continued maintenance and repair of the Bill Billy Blacksmith Shop for 20 years. In practice, this work will be the full responsibility of the Cook County Historical Society.
Meeting Minutes
A copy of the final meeting minutes for July 25, 2013 may be obtained by contacting Janet Simonen at 218-387-3602 or by going to the County Website. A video of this meeting may be viewed on Boreal.TV.
County Board Meeting
Board Chair Jan Hall called the meeting to order; in attendance were Commissioners Doo-Kirk, Gamble, Martinson and Hakes. Also present were County Attorney Tim Scannell, Auditor-Treasurer Braidy Powers, Bev Wolke, and Board Secretary/Personnel Director Janet Simonen.
Public Comment Period
No member of the public came before the County Board.
Land Lease for NE Services Cooperative (NESC)
Assessor/Land Commissioner Betty Schultz came before the County Board to consider the sale of a portion of the Recyclig Center property for the NESC equipment building (necessary for Broadband). The Board agreed to support its September 18, 2012 resolution to lease this land and authorized a subcommittee of Braidy Powers, Bruce Martinson, and Betty Schultz to move forward in lease negotiation. Input will also be solicited from IS Director Danna MacKenzie and Tim Scannell.
Information Systems, Director Danna MacKenzie
The Board authorized a significant purchase for 267 Motorola XTS2500 800MHz (ARMER) radios and (5) 6-unit rapid chargers. This purchase is a continuation of the County's 2010 decision to covert to the state-wide 800MHz ARMER radio system. This cost of this portion of the conversion is $642,559. $391,200 will be paid from the FEMA Assistance to Firefighters Grant (AFG) and $251,359 will come from the 2012 Capital Equipment Note Fund as determined by the County Board on November 27, 2012.
The Board authorized purchasing a Dell Equalogic Network Storage System - PS4100E as recommended and requested by MacKenzie. Cook County is reaching capacity for existing storage on its network. The replacement of the existing network storage is part of a long-term management plan to ensure the stability of county data systems.
Office of Planning and Zoning (OPZ) Requests and Temporary Worker
OPZ Director Tim Nelson and Bill Lane, Planning and Zoning Administrator came before the County Board to present (3) requests that had already been supported and recommended from the Planning Commission. The County Board authorized all (3) requests.
1. CUP from Randy Sjogren to expand an existing recreational business in the General Commercial zone district to include domestic animals for viewing. The Board approved the request limiting the number of animals to up to 5 goats, 20 small birds and 7 large birds. The animals will be cared for at another property during the winter months.
2. The Board authorized a Conditional Use Permit for Wintertee, Inc. allowing for a 22 Unit Commercial PUD (existing), plus 3 single family residential/commercial units.
3. The Board authorized an Interim Use Permit for Christopher Beaudoin to allow use of a recreational vehicle for habitation in the FAR-3 zone district. This permit shall expire in 2 years.
The Board gave Tim Nelson authorization to hire a temporary worker for the Recycling Center to support the summer workload.
PUBLIC HEARING at 10:30 AM
A Public Hearing was held to consider whether to pass a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) created on November 13, 2012. Over a dozen citizens spoke at the hearing, nearly all in favor of the Irish Creek SSD. There were also several letters received by the County Board in support. A motion to DENY the request to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) was made and passed 3-2 (Gamble and Hall opposed), so the SSD will remain in place. A second motion passed unanimously to explore the possibility of expanding the SSD.
Highway Department, County Engineer David Betts and Maintenance Supervisor Russell Klegstad
The County Board approved the proposal for wetland delineation services at Maple Hill Pit from MSA Professional Services of Duluth, MN for up to $2800. Commissioner Hakes asked why a local Wetland Delineation Company wasn't hired for this work. It was explained that the local providers of this service are unable to provide regulatory assistance (permits) as required by the Highway Department.
The County Board approved the hiring of Nanette Arands as Account Clerk effective July 15. Nanette will be transferring from her position as dispatcher for the Law Enforcement Center.
The Board approved a special permit for the Greater Grand Marais Chamber of Commerce sponsored Fourth of July Parade in Grand Marais. Parade time is 8:00 to 8:20 pm.
Cook County/Grand Marais Economic Development Authority
EDA Treasurer Scott Harrison came before the Board with a proposed final Grant Agreement between Cook County/Grand Marais Joint Economic Development Authority and Cook County, MN. This agreement lays out the terms of the $3.1M previously approved by the County Board for the upgrade to Superior National Golf Course. The agreement was approved unanimously.
Project Funding
$3.1 million County's Local Option 1% Sales Tax**
$600K IRRRB
$1.1 million new revenue bond
$4.8 million total project cost
(**Commissioner Hakes did not support Superior National Golf Course for the amount of $3.1 million of 1% Local Option Sales Tax funds; instead she supported the project in the amount of $1.1 million. However, Hakes respects the decision of the County Board in 2012 to move forward at the $3.1 million and will now do her best to ensure success of this project.)
The Board also authorized a 60-day bridge loan in the amount of $300,000 to the EDA until $300,000 of IRRRB grant funds are received.
2014 Budget Cycle
The Board approved the 2014 Cook County Budget Calendar and 2014 Cook County Budget Guidelines as recommended by Auditor-Treasurer Braidy Powers.
.
Cook County Community YMCA
Hakes reported that construction on the Cook County Community YMCA continues to move forward; completion is still anticipated for December 2013. Resolution for the previously existing drain tile problem under the tennis courts is still being worked.
Veteran's Transit Meeting
Commissioner Hakes reported on the Veteran's Transit Meeting she attended last week in Carlton County. This meeting was facilitated by the Arrowhead Regional Development Commission and attended by several area County Commissioners and Staff , County Veteran Service Officers, MN Dot, MACV. Special Attendees included: Michael Rosecrans, VA Patient Advocate and Congressional liaison for VA Hospital, and Reggie Worlds, Deputy Commissioner for MN State Department of Veteran Affairs. Also present were Tom Albright of Senator Franken's Office and Mark Privatsky of Representative Nolan's Office.
Both Rosecrans and Worlds agreed to be a voice for this group and to advocate for the needs of Veterans in rural areas. Of particular benefit to Cook County Veterans would be approval of having a doctor and nurse from the Ely CBOC come to Silver Bay on a regular basis to provide routine medical care for Cook and Lake County Veterans. Other solutions discussed included better bus scheduling, telemedicine, better scheduling at the VA for Veterans traveling a great distance, gas cards.
Senator Franken will be re-proposing a bipartisan bill he introduced last year specifically to improve access to medical care for Veterans living in rural areas. This should happen in July 2013.
MN Historical Society Grant for Bill Bally Blacksmith Shop
The Board approved an agreement required from the MN Historical Society in which the County agrees to provide continued maintenance and repair of the Bill Billy Blacksmith Shop for 20 years. In practice, this work will be the full responsibility of the Cook County Historical Society.
Meeting Minutes
A copy of the final meeting minutes for July 25, 2013 may be obtained by contacting Janet Simonen at 218-387-3602 or by going to the County Website. A video of this meeting may be viewed on Boreal.TV.
Tuesday, June 18, 2013
Human Service Board, County Board and Board of Appeal and Equalization
Human Services Board
Human Services Board Chair Sue Hakes called the meeting to order. Other Board members present were Jan Hall, Heidi Doo-Kirk, Garry Gamble, Carla LaPointe, Jerry Lilja, and Bruce Martinson. Also present were Public Health and Human Services Director Sue Futterer and Jan Parish, Income Maintenance and Fiscal Supervisor, and Andrea Devore.
Committee Reports
Arrowhead Health Alliance Joint Powers--Sue Hakes reported that the Region 3 Adult Mental Health Initiative is progressing with plans for a new Mental Health Facility to replace Bridge House in Duluth. The location selected for this facility is at the end of Burning Tree Road in Hermantown. Hakes also reported that AHA is working with the Department of Human Services to pilot and incorporate technology into diagnosing mental health patients in rural MN. Cook County Hospital has been using Vidyo Telepresence for about 6 weeks.
Health Care Planning Committee--Bruce Martinson reported that Sawtooth Clinic has been awarded a $150,000 grant from Blue Cross Blue Shield to be used over a period of 3 years. He also reported that Care Partners has been awarded a transportation grant for two years in the amounts of $10,000 and $20,000 respectively.
No other committee reports were made as none of the other committees have met since the last Human Services Board meeting.
2012 Year End Financial & Client Report, Jan Parish
Jan Parish gave an overview of the 2012 PHHS financials reporting that 2012 spending was $102,998 over budget, mostly due to out-of-home placements. Budgeting for PHHS is extremely unpredictable as each year is different and services needed and provided may vary greatly. Parish also reported that the fund balance was at $847,922 at the end of 2012. Parish also gave an update on May 2013 financials. 2013 revenues are lagging behind expenses which is typical for this time of year.
Director's Report, Sue Futterer
Futterer shared a a recent information bulletin from MN Department of Commerce entitled, "Consumer Assistance Partner Bulletin 2013-1" which outlined the Navigator program designed to assist consumers through the elibility and enrollment process for MNSure. Futterer also reported that 30-hours of MNChoices training will be necessary for (4) employees in PHHS.
Futterer presented a handout that highlighted the outcomes achieved through the work of the Community Health Board and partners in 2012 including programs such as smoking cessation, active living, healthy eating, breastfeeding policies, and alcohol, tobacco and other drug prevention.
And lastly, Futterer reported that Region 3 Redesign for Child Support is on plan with equipment being ordered and training underway.
Items for Board Action
- The Board approved an agreement between Cook County and the Center for Alcohol and Drug Treatment for providing detoxification services between June 18-December 31, 2013. The daily rate has increased from $286/day to $350/day.
-The Board regretfully accepted the resignation of Sandra Petty, Lead Eligibility Specialist and authorized advertising to fill the position.
- The Board authorized (4-1 with Gamble opposed) the adoption of the Merit System Equal Employment Opportunity and Affirmative Action Guidelines as Cook County's Equal Opportunity/Affirmative Action Plan as recommended by Futterer.
The Human Services Board discussed the high turnover in this Department in the past 18 months.
County Board Meeting
Board Chair Janice Hall called the meeting to order. Commissioners present were Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the Public came before the board.
County Attorney's Office
County Attorney Tim Scannell apologized for not notifying the County Board that he hired Attorney Vernon Swanum. Swanum will work on a contract basis for up to $15,000 at a rate of $120/hour. The County Board supports this hiring decision.
Cook County Community YMCA
Duluth YMCA Executive Director, Chris Francis, came before the Board to introduce Cook County Community YMCA Branch Director Emily Marshall. Marshall was eager to report the work she has been doing in the areas of marketing, programming, relationship building, budgeting, board development and planning for 2012 and 2013. Marshall's enthusiasm is contagious!
Wade Cole (ORB Management) and Dan Miller (JLG Architects) updated the Board on the construction progress of the Cook County Community YMCA. In addition, the Board authorized a payment of $21,600 to JLG to settle a fee dispute with Meyer Group; Meyer Group will no longer be involved in the project. In addition, the Board authorized $48,274 for additional design services for work done to reduce square footage of the building. (4-1 with Gamble opposed on both actions.)
Subsurface Septic Treatment System (SSTS) Loan Ordinance, Tim Nelson
The Board reviewed proposed amendments to the SSTS Loan Ordinance as recommended by Tim Nelson and initiated the public hearing process to be held before the Planning Commission on Wednesday, August 14. Basically, the proposal is to amend the Ordinance to include system abandonments when a dwelling is approved to be connected to a municipal wastewater system.
Gypsy Moth Quarantine Proposal
Lucia Hunt and Chuck Dryke, both of the MN Department of Agriculture Plant Protection Division, came before the County Board to talk about the proposed Gypsy Moth Quarantine for Cook and Lake Counties. Gypsy moths are ranked among America's most destructive forest pests causing millions of dollars in damage to woodlands as it advanced from New England to Wisconsin. The goal of the proposed quarantine is to prevent the human-assisted spread of the gypsy moth. Howard Hedstrom was also present; Hedstrom acknowledged the problem as serious and talked about the challenges a quarantine as proposed could cause the timber industry. Hedstrom will continue to work with the MDA on this issue. More information is available on the MDA website.
Miscellaneous, Braidy Powers and Janet Simonen
The Board approved a temporary liquor license for the Schroeder Area Historical Society fundraiser to be held on September 26, 2013 at the Cross River Heritage Center.
The Board approved a Revolving Loan Fund Request as recommended by the RLF Committee in the amount of $26,500. This request was made by the Gunflint Tavern and is part of a larger $79,500 commercial rehab project to install energy efficient windows and doors as well as some tuckpointing..
The Board authorized the purchase of one laptop computer, mouse and software up to $1500 for the new Cook County Veteran's Services Officer.
Border Crossing Fees
The County Board passed a motion to oppose Border Crossing Fees at the US/Canadian border. A letter will be drafted and sent to Senator Klobuchar, Senator Franken, Representative Nolan, NACO and Homeland Security. The County's position is consistent with the opposition from Arrowhead Counties Association.
AEOA Affordable Housing Project
Sue Hakes serves on the AEOA Board. In that capacity, she acknowledged the work of AEOA Housing personnel--supported by EDA Board Member Abby Tofte and County Board liaison to the EDA, Heidi Doo-Kirk--for the proposed Affordable Housing project. Doo-Kirk and Tofte have invited AEOA Housing personnel to come before the EDA Board next month to answer questions and clarify any misconceptions about the project and AEOA's history in Cook County.
County Administrator Hiring Process
The Board met with David Unmacht of Springsted Group over SKYPE to discuss what is needed in a County Administrator. At the end of ~90 minutes, Unmacht had a better understanding of Cook County and its needs. He will use the information to find candidates that are not only qualified, but will also "fit" the needs of the County.
Cook County Board of Appeal and Equalization
The County Board of Appeal and Equalization is held to provide a fair and objective forum for property owners to appeal their valuation and classification for the 2013 assessment. No members of the Public were in attendance at this meeting.
Meeting Minutes
Official meeting minutes for June 18 will be made available at the County Website or by contacting Janet Simonen at 218-387-3602. A video of today's Human Services and County Board meetings may be viewed by going to Boreal.TV.
Human Services Board Chair Sue Hakes called the meeting to order. Other Board members present were Jan Hall, Heidi Doo-Kirk, Garry Gamble, Carla LaPointe, Jerry Lilja, and Bruce Martinson. Also present were Public Health and Human Services Director Sue Futterer and Jan Parish, Income Maintenance and Fiscal Supervisor, and Andrea Devore.
Committee Reports
Arrowhead Health Alliance Joint Powers--Sue Hakes reported that the Region 3 Adult Mental Health Initiative is progressing with plans for a new Mental Health Facility to replace Bridge House in Duluth. The location selected for this facility is at the end of Burning Tree Road in Hermantown. Hakes also reported that AHA is working with the Department of Human Services to pilot and incorporate technology into diagnosing mental health patients in rural MN. Cook County Hospital has been using Vidyo Telepresence for about 6 weeks.
Health Care Planning Committee--Bruce Martinson reported that Sawtooth Clinic has been awarded a $150,000 grant from Blue Cross Blue Shield to be used over a period of 3 years. He also reported that Care Partners has been awarded a transportation grant for two years in the amounts of $10,000 and $20,000 respectively.
No other committee reports were made as none of the other committees have met since the last Human Services Board meeting.
2012 Year End Financial & Client Report, Jan Parish
Jan Parish gave an overview of the 2012 PHHS financials reporting that 2012 spending was $102,998 over budget, mostly due to out-of-home placements. Budgeting for PHHS is extremely unpredictable as each year is different and services needed and provided may vary greatly. Parish also reported that the fund balance was at $847,922 at the end of 2012. Parish also gave an update on May 2013 financials. 2013 revenues are lagging behind expenses which is typical for this time of year.
Director's Report, Sue Futterer
Futterer shared a a recent information bulletin from MN Department of Commerce entitled, "Consumer Assistance Partner Bulletin 2013-1" which outlined the Navigator program designed to assist consumers through the elibility and enrollment process for MNSure. Futterer also reported that 30-hours of MNChoices training will be necessary for (4) employees in PHHS.
Futterer presented a handout that highlighted the outcomes achieved through the work of the Community Health Board and partners in 2012 including programs such as smoking cessation, active living, healthy eating, breastfeeding policies, and alcohol, tobacco and other drug prevention.
And lastly, Futterer reported that Region 3 Redesign for Child Support is on plan with equipment being ordered and training underway.
Items for Board Action
- The Board approved an agreement between Cook County and the Center for Alcohol and Drug Treatment for providing detoxification services between June 18-December 31, 2013. The daily rate has increased from $286/day to $350/day.
-The Board regretfully accepted the resignation of Sandra Petty, Lead Eligibility Specialist and authorized advertising to fill the position.
- The Board authorized (4-1 with Gamble opposed) the adoption of the Merit System Equal Employment Opportunity and Affirmative Action Guidelines as Cook County's Equal Opportunity/Affirmative Action Plan as recommended by Futterer.
The Human Services Board discussed the high turnover in this Department in the past 18 months.
County Board Meeting
Board Chair Janice Hall called the meeting to order. Commissioners present were Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the Public came before the board.
County Attorney's Office
County Attorney Tim Scannell apologized for not notifying the County Board that he hired Attorney Vernon Swanum. Swanum will work on a contract basis for up to $15,000 at a rate of $120/hour. The County Board supports this hiring decision.
Cook County Community YMCA
Duluth YMCA Executive Director, Chris Francis, came before the Board to introduce Cook County Community YMCA Branch Director Emily Marshall. Marshall was eager to report the work she has been doing in the areas of marketing, programming, relationship building, budgeting, board development and planning for 2012 and 2013. Marshall's enthusiasm is contagious!
Wade Cole (ORB Management) and Dan Miller (JLG Architects) updated the Board on the construction progress of the Cook County Community YMCA. In addition, the Board authorized a payment of $21,600 to JLG to settle a fee dispute with Meyer Group; Meyer Group will no longer be involved in the project. In addition, the Board authorized $48,274 for additional design services for work done to reduce square footage of the building. (4-1 with Gamble opposed on both actions.)
Subsurface Septic Treatment System (SSTS) Loan Ordinance, Tim Nelson
The Board reviewed proposed amendments to the SSTS Loan Ordinance as recommended by Tim Nelson and initiated the public hearing process to be held before the Planning Commission on Wednesday, August 14. Basically, the proposal is to amend the Ordinance to include system abandonments when a dwelling is approved to be connected to a municipal wastewater system.
Gypsy Moth Quarantine Proposal
Lucia Hunt and Chuck Dryke, both of the MN Department of Agriculture Plant Protection Division, came before the County Board to talk about the proposed Gypsy Moth Quarantine for Cook and Lake Counties. Gypsy moths are ranked among America's most destructive forest pests causing millions of dollars in damage to woodlands as it advanced from New England to Wisconsin. The goal of the proposed quarantine is to prevent the human-assisted spread of the gypsy moth. Howard Hedstrom was also present; Hedstrom acknowledged the problem as serious and talked about the challenges a quarantine as proposed could cause the timber industry. Hedstrom will continue to work with the MDA on this issue. More information is available on the MDA website.
Miscellaneous, Braidy Powers and Janet Simonen
The Board approved a temporary liquor license for the Schroeder Area Historical Society fundraiser to be held on September 26, 2013 at the Cross River Heritage Center.
The Board approved a Revolving Loan Fund Request as recommended by the RLF Committee in the amount of $26,500. This request was made by the Gunflint Tavern and is part of a larger $79,500 commercial rehab project to install energy efficient windows and doors as well as some tuckpointing..
The Board authorized the purchase of one laptop computer, mouse and software up to $1500 for the new Cook County Veteran's Services Officer.
Border Crossing Fees
The County Board passed a motion to oppose Border Crossing Fees at the US/Canadian border. A letter will be drafted and sent to Senator Klobuchar, Senator Franken, Representative Nolan, NACO and Homeland Security. The County's position is consistent with the opposition from Arrowhead Counties Association.
AEOA Affordable Housing Project
Sue Hakes serves on the AEOA Board. In that capacity, she acknowledged the work of AEOA Housing personnel--supported by EDA Board Member Abby Tofte and County Board liaison to the EDA, Heidi Doo-Kirk--for the proposed Affordable Housing project. Doo-Kirk and Tofte have invited AEOA Housing personnel to come before the EDA Board next month to answer questions and clarify any misconceptions about the project and AEOA's history in Cook County.
County Administrator Hiring Process
The Board met with David Unmacht of Springsted Group over SKYPE to discuss what is needed in a County Administrator. At the end of ~90 minutes, Unmacht had a better understanding of Cook County and its needs. He will use the information to find candidates that are not only qualified, but will also "fit" the needs of the County.
Cook County Board of Appeal and Equalization
The County Board of Appeal and Equalization is held to provide a fair and objective forum for property owners to appeal their valuation and classification for the 2013 assessment. No members of the Public were in attendance at this meeting.
Meeting Minutes
Official meeting minutes for June 18 will be made available at the County Website or by contacting Janet Simonen at 218-387-3602. A video of today's Human Services and County Board meetings may be viewed by going to Boreal.TV.
Tuesday, June 11, 2013
County Board Meeting for June 11, 2013: CCEVB Budget Report, Highway Department, Tip of the Trail, County Administrator Hiring Process
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson, were all present for the June 11 County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the Public opted to come before the Board.
Cook County Visitor's Bureau (CCVB)
Sally Nankivell, CCVB Executive Director, presented the CCVB Annual Events Budget for May 1, 2013 through April 30, 2014. Total events income for this period is $494,705 and will be spent supporting a variety of events throughout the year and throughout Cook County. Nankivell also presented a handout that summarizes the positive impact the CCVB has made by pooling County resources and working together. Of particular interest is the fact that Cook County lodging tax revenues have out-performed Ely and CPI (Consumer Price Index) since the CCVB organized in 2010.
Commissioners Doo-Kirk and Hakes acknowledged Nankivell's resignation, thanked her for her work and wished her luck in her new position at the Advocates for Human Rights in Minneapolis. Nankivell's last day is June 14, 2013.
Information Systems
Rowan Watkins, IT Radio Support Technician, requested Board approval for the Communication Facility Use Agreement from MN DOT to locate ARMER equipment on the county-owned communications tower located in Grand Portage. The Board approved this request.
Assessor's Office
The Board approved a request from Assessor/Land Commissioner Betty Schultz to contribute a $625 fee required by the State to allow Cook County to "go live" to the State DOR with Certificate of Real Estate Value (CRV) data submission. This fee will be paid out of the Land Records Improvement fund.
Auditor-Treasurer, Braidy Powers, Miscellaneous
Cook County has been awarded a $130,000 grant from the MN State Historical Society for the purpose of purchasing the Bally Blacksmith Shop. Cook County will own the facility which will be managed by the Cook County Historical Society. (Congratulations to the Cook County Historical Society for this success.)
Powers presented a letter from the State Demographer, as required by law, showing the annual population and household estimates for MN counties, cities and townships. The estimates provided are subject to change and are not considered final until they are released to the MN DOR in July.
The Board reviewed and authorized changes to the Board of Commissioner Per Diem and Expense Policy as recommended by a sub-committee consisting of Powers, Doo-Kirk and Hakes. The most significant changes to this Policy included:
1. Paying a per diem to only one primary county representative per committee unless required otherwise by the Joint Powers Entity, the bylaws of the committee, or specific direction of the County Board.
2. Limiting the per diems paid to alternates serving on a Board to 2 meetings per year or when attending in the absence of the primary representative.
Highway Department
The Board approved a special event permit application from Adam Harju on behalf of Lifetime Fitness for the Lutsen 99er Mountain Bike Race.
The Board approved awarding two projects to the low bidders: a) Edwin E. Thorseon for the Blended Salt/Sand Stockpile at $27.39/cu. yd., and b) Enviro Tech Services for liquid calcium chloride at $0.905 per gallon.
The Board passed a motion 4-1 (Martinson opposed) to award the summer maintenance grading and gravel contracts to the low bidder, LaBoda Grading, for Evergreen Road, Mile O' Pine and Voyageur's Point. LaBoda Grading was the only bid received on time. A second bid was received from Mike Rose Excavating after the bid closing date and was not opened or considered. No bids were received for West Rosebush Lane so bids will be re-solicited.
The Board authorized hiring Rick Motz as a Maintenance Worker 2 to replace the position vacated by Gary Blomberg starting immediately.
The Board approved a project for the installation of a second driver feedback sign on CSAH 7 east of Sawtooth Elementary between 1st and 3rd Avenues East. Installing this sign is possible due to a grant awarded through the NE MN Statewide Health Improvement Program (SHIP) with additional funding provided by the Center for Disease Control Community Transformation Grant. (Congratulations and thanks to Kristin DeArruda Wharton and the Safe Routes to School Team.)
Highway Engineer David Betts notified the Board that the Tofte Fireworks will be conducted on JULY 5th instead of JULY 4th as originally requested. This change was made so that residents and visitors can enjoy fireworks in Grand Marais on July 4th and in Tofte on July 5th.
The Board authorized a request to stock 1000 cu. yd. of gravel to be purchased at less than $6/cu. yd. while the Ulland Brothers crusher is still located at the Isak Hansen pit on the west end of the county.
Highway Engineer David Betts gave the Board an update on the CSAH 7 project which started last week. Through value engineering, Betts was able to reduce the cost of the project by $260,000. Betts said CSAH 7 will be closed to all but local traffic between the intersections with CR45 and CR44 for about a week at the end of June. The alternate route will run west along CR45 and then south along CR44.
The Board accepted the resignation of Assistant Mechanic Scott Corwin and authorized the Highway Department to advertise for and hire an Assistant Mechanic. Alternatives to hiring were considered and rejected.
County Veteran's Services Officer (VSO)
The Board authorized the hiring of Patricia Strand as the new County VSO, a position currently held by Clarence Everson. Due to a change at the State VA, the current arrangement for Grand Portage and Cook County to share a single VSO is, unfortunately, no longer an option. Everson will continue as the Grand Portage VSO and will also help to train Strand. (Thank you Clink for the enthusiasm and good work you brought to the County VSO position in serving our Vets!)
Tip of the Trail Property
Cook County is holding a public land sale at 10 AM on Monday, June 24 for the Tip of the Trail Property on Saganaga Lake. In preparation for this sale, Environmental Health Officer Mitch Everson inspected and concluded that there are three known septic systems on the property, all of which are failing. The County made a motion authorizing the proper abandonment of these failing systems with a goal of completing this work prior to the public land sale.
Cook County Community YMCA
Commissioner Hakes reported that construction is moving forward at the Y with the completion date still projected for mid-December 2013. The exterior of the building will be sprayed and cleaned this week which should minimize or eliminate the color variation. A potential problem with the existing drain tile under the tennis courts has been discovered; options to correct are being considered. Branch Director, Emily Marshall, has relocated to Grand Marais and is working full-time on the Y Budget, programming, memberships, marketing and staffing. Stay tuned for the next scheduled tour of the construction site.
Arrowhead Transit Advisory Board
Commissioner Hakes reported on the Arrowhead Transit Advisory Meeting noting that ridership for the bus is down. Hakes noted that a one-way fare from Grand Marais to Duluth is just $10. She also said that the bus serves all ages and is not just "the Senior bus". A social event to raise awareness about riding the bus is being planned for this summer.
County Administrator Hiring Process
The Board made a motion approving an "Agreement for Organizational Management Consulting Services" with Springsted Incorporated subject to review by the County Attorney's Office. Springsted is being hired to provide professional services in the hiring of a County Administrator.
County Attorney's Office
The County Board discussed the recent action taken by County Attorney Tim Scannell to enter into a contract for professional services with Vernon D. Swanum and whether or not the County Board needed to approve this contract. The Board had no issue with hiring additional attorney services--in fact the Board supported the decision--but was concerned about the integrity of the process and the lack of communication between Scannell and the Board. No motions were made, but Braidy Powers will investigate whether the Board is statutorily required to approve the contract.
Meeting Minutes
A copy of the official meeting minutes will be made available at the Cook County website or by calling Janet Simonen at 218/387-3602. The meeting may also be viewed in its entirety at Boreal.TV.
Public Comment
No member of the Public opted to come before the Board.
Cook County Visitor's Bureau (CCVB)
Sally Nankivell, CCVB Executive Director, presented the CCVB Annual Events Budget for May 1, 2013 through April 30, 2014. Total events income for this period is $494,705 and will be spent supporting a variety of events throughout the year and throughout Cook County. Nankivell also presented a handout that summarizes the positive impact the CCVB has made by pooling County resources and working together. Of particular interest is the fact that Cook County lodging tax revenues have out-performed Ely and CPI (Consumer Price Index) since the CCVB organized in 2010.
Commissioners Doo-Kirk and Hakes acknowledged Nankivell's resignation, thanked her for her work and wished her luck in her new position at the Advocates for Human Rights in Minneapolis. Nankivell's last day is June 14, 2013.
Information Systems
Rowan Watkins, IT Radio Support Technician, requested Board approval for the Communication Facility Use Agreement from MN DOT to locate ARMER equipment on the county-owned communications tower located in Grand Portage. The Board approved this request.
Assessor's Office
The Board approved a request from Assessor/Land Commissioner Betty Schultz to contribute a $625 fee required by the State to allow Cook County to "go live" to the State DOR with Certificate of Real Estate Value (CRV) data submission. This fee will be paid out of the Land Records Improvement fund.
Auditor-Treasurer, Braidy Powers, Miscellaneous
Cook County has been awarded a $130,000 grant from the MN State Historical Society for the purpose of purchasing the Bally Blacksmith Shop. Cook County will own the facility which will be managed by the Cook County Historical Society. (Congratulations to the Cook County Historical Society for this success.)
Powers presented a letter from the State Demographer, as required by law, showing the annual population and household estimates for MN counties, cities and townships. The estimates provided are subject to change and are not considered final until they are released to the MN DOR in July.
The Board reviewed and authorized changes to the Board of Commissioner Per Diem and Expense Policy as recommended by a sub-committee consisting of Powers, Doo-Kirk and Hakes. The most significant changes to this Policy included:
1. Paying a per diem to only one primary county representative per committee unless required otherwise by the Joint Powers Entity, the bylaws of the committee, or specific direction of the County Board.
2. Limiting the per diems paid to alternates serving on a Board to 2 meetings per year or when attending in the absence of the primary representative.
Highway Department
The Board approved a special event permit application from Adam Harju on behalf of Lifetime Fitness for the Lutsen 99er Mountain Bike Race.
The Board approved awarding two projects to the low bidders: a) Edwin E. Thorseon for the Blended Salt/Sand Stockpile at $27.39/cu. yd., and b) Enviro Tech Services for liquid calcium chloride at $0.905 per gallon.
The Board passed a motion 4-1 (Martinson opposed) to award the summer maintenance grading and gravel contracts to the low bidder, LaBoda Grading, for Evergreen Road, Mile O' Pine and Voyageur's Point. LaBoda Grading was the only bid received on time. A second bid was received from Mike Rose Excavating after the bid closing date and was not opened or considered. No bids were received for West Rosebush Lane so bids will be re-solicited.
The Board authorized hiring Rick Motz as a Maintenance Worker 2 to replace the position vacated by Gary Blomberg starting immediately.
The Board approved a project for the installation of a second driver feedback sign on CSAH 7 east of Sawtooth Elementary between 1st and 3rd Avenues East. Installing this sign is possible due to a grant awarded through the NE MN Statewide Health Improvement Program (SHIP) with additional funding provided by the Center for Disease Control Community Transformation Grant. (Congratulations and thanks to Kristin DeArruda Wharton and the Safe Routes to School Team.)
Highway Engineer David Betts notified the Board that the Tofte Fireworks will be conducted on JULY 5th instead of JULY 4th as originally requested. This change was made so that residents and visitors can enjoy fireworks in Grand Marais on July 4th and in Tofte on July 5th.
The Board authorized a request to stock 1000 cu. yd. of gravel to be purchased at less than $6/cu. yd. while the Ulland Brothers crusher is still located at the Isak Hansen pit on the west end of the county.
Highway Engineer David Betts gave the Board an update on the CSAH 7 project which started last week. Through value engineering, Betts was able to reduce the cost of the project by $260,000. Betts said CSAH 7 will be closed to all but local traffic between the intersections with CR45 and CR44 for about a week at the end of June. The alternate route will run west along CR45 and then south along CR44.
The Board accepted the resignation of Assistant Mechanic Scott Corwin and authorized the Highway Department to advertise for and hire an Assistant Mechanic. Alternatives to hiring were considered and rejected.
County Veteran's Services Officer (VSO)
The Board authorized the hiring of Patricia Strand as the new County VSO, a position currently held by Clarence Everson. Due to a change at the State VA, the current arrangement for Grand Portage and Cook County to share a single VSO is, unfortunately, no longer an option. Everson will continue as the Grand Portage VSO and will also help to train Strand. (Thank you Clink for the enthusiasm and good work you brought to the County VSO position in serving our Vets!)
Tip of the Trail Property
Cook County is holding a public land sale at 10 AM on Monday, June 24 for the Tip of the Trail Property on Saganaga Lake. In preparation for this sale, Environmental Health Officer Mitch Everson inspected and concluded that there are three known septic systems on the property, all of which are failing. The County made a motion authorizing the proper abandonment of these failing systems with a goal of completing this work prior to the public land sale.
Cook County Community YMCA
Commissioner Hakes reported that construction is moving forward at the Y with the completion date still projected for mid-December 2013. The exterior of the building will be sprayed and cleaned this week which should minimize or eliminate the color variation. A potential problem with the existing drain tile under the tennis courts has been discovered; options to correct are being considered. Branch Director, Emily Marshall, has relocated to Grand Marais and is working full-time on the Y Budget, programming, memberships, marketing and staffing. Stay tuned for the next scheduled tour of the construction site.
Arrowhead Transit Advisory Board
Commissioner Hakes reported on the Arrowhead Transit Advisory Meeting noting that ridership for the bus is down. Hakes noted that a one-way fare from Grand Marais to Duluth is just $10. She also said that the bus serves all ages and is not just "the Senior bus". A social event to raise awareness about riding the bus is being planned for this summer.
County Administrator Hiring Process
The Board made a motion approving an "Agreement for Organizational Management Consulting Services" with Springsted Incorporated subject to review by the County Attorney's Office. Springsted is being hired to provide professional services in the hiring of a County Administrator.
County Attorney's Office
The County Board discussed the recent action taken by County Attorney Tim Scannell to enter into a contract for professional services with Vernon D. Swanum and whether or not the County Board needed to approve this contract. The Board had no issue with hiring additional attorney services--in fact the Board supported the decision--but was concerned about the integrity of the process and the lack of communication between Scannell and the Board. No motions were made, but Braidy Powers will investigate whether the Board is statutorily required to approve the contract.
Meeting Minutes
A copy of the official meeting minutes will be made available at the Cook County website or by calling Janet Simonen at 218/387-3602. The meeting may also be viewed in its entirety at Boreal.TV.
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