Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at the June 10 County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Attorney Jeanne Smith, and Administrative Support Bev Wolke.
Consent Agenda
The Consent Agenda including an Amendment to Subsurface Sewage Treatment System Loan Policies and Procedures, Planning Commission Appointment and Claims was approved. Charles LaBoda was apointed to the Planning Commission.
Public Comment
No member of the Public opted to address the County Board.
Management Information Systems
The County Board approved the purchase of (5) Cisco switches at $20,181.59 to support the County facilities Wide Area Network (WAN) and Voice over Internet Protocol (VoIP) phone systems.
Information/Communications Director, Rena Rogers, presented the MIS Infrastructure Improvement Program Summary, a series of improvement projects that will enable County government to fully realize the potential of Broadband Connectivity. Phase I is currently underway and consists of a Firewall/Security Monitoring Project and the New Server Room/Courthouse Re-cabling Project. Phase 2 will extend Broadband to other County facilities in Grand Marais.
County Highway Department--PUBLIC HEARINGS SCHEDULED
The County Board scheduled (2) dates for Public Hearings on Intersection Lighting and Paved Shoulders and Rumble Strips.
The Cook County Highway Department has received a federal Highway Safety Improvement Program (HSIP) grant for 2015 to provide intersection lighting at the following intersections:
1. CSAH 8 and CSAH 12 (2 lights)
2. CSAH 7 and CSAH 6 (1 light)
3. CSAH 7 and CR 45 (1 light)
Downcast cutoff lights will be used to minimize the spread of the light.
The Cook County Highway Department has received a federal Highway Safety Improvement Program (HSIP) grant for 2015 to provide 2-foot paved shoulders with edgeline rumblestrips on the Gunflint Trail from the city limits near the water tower to the intersection with CSAH 8.
The County Board has scheduled public hearings on both of these matters as follows:
Monday, June 14 at 7:00 pm in the Commissioner's Room at the Courthouse
Tuesday, June 15 at 10:30 am in the Commissioner's Room at the Courthouse
Th public is encouraged to attend either or both of these public hearings to provide input for consideration by the County Board. Let your voice be heard.
Emergency Management
The Board approved a Memorandum of Agreement between Cook County and the Conservations Corps of Minnesota and Iowa. An agreement with Conservation Corps of Minnesota and Iowa would be for services during emergencies and disasters, but can also be used for routine trail work without the need to bid projects out. It allows the County to move more quickly when it needs to.
The Board approved the public notice of a proposal by the Firewise Committee to use the $28,922.22 of Title III funds for the following purposes: 1) Search and Rescue in the amount of $5,000, and 2) compensation for the Firewise Coordinator in the amount of $23,922.22.
The Board approved up to $10,000 to move and set the old Gunflint Trail Volunteer Fire Department Hall (GTVFD) #3 as the mid-trail Search and Rescue Building at the GTVFD Hall #1 Poplar Lake site.
Budget Process Changes, Auditor-Treasurer Braidy Powers
Braidy Powers has been contemplating changes to the budget process with the goal of improving management and department head understanding of their roles, a smoother process and better predictability.
In addition to changing the date of the budget hearings, Powers is suggesting a general review of department budgets by the Auditor (Powers) and County Administrator Jay Kieft before the County Board budget hearings. Most significantly, Powers is proposing the creation of a Finance Committee consisting of one or two County Commissioners, County Administrator, Auditor and Financial Coordinator. It is believed that more upfront work on the budget will enable greater operating efficiencies through the year.
The County Board is generally supportive of the changes, but asked for clarity on the powers and obligations of the proposed Finance Committee before any decisions will be made.
The Board approved the renewal of Life Insurance plan with MN Life and the Long Term Disability Plan with Madison National; both were low quote.
Highway 61 Centerline Rumble Strips
Commissioner Hakes happily acknowledged the June 5 MN Department of Transportation Press Release that stated in part, " MnDOT will also fill in all of the centerline rumble strips in Cook County except those located north of Grand Portage where there aren't any adjacent homes." MnDOT District 1 acting traffic engineer Jim Miles also noted, "Considering this (housing density), and the mix of tourist and local traffic, which leads to increased passing an driving over the centerline rumble strips, we decided to fill them in."
Hakes commended the Public for making their concerns about the Centerline Rumble Strips known directly to MnDOT and the County Board. It made a huge difference and resulted directly in the positive action taken by MnDOT.
Association of Minnesota Counties (AMC) District One Meeting
Cook County is hosting the Spring AMC District One Meeting on June 12-13. In addition to AMC business, Cook County will host a tour of the YMCA and a tour of the Security enhancements made to County facilities.
Closed Session: Attorney-Client Privileged
The meeting was closed and the Board engaged in an attorney-client privileged closed session.
Meeting Minutes
A copy of the official meeting minutes may be obtained by calling the County Administrator's Office at 218 387 3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed on Boreal.TV.
Showing posts with label Public Participation. Show all posts
Showing posts with label Public Participation. Show all posts
Wednesday, June 11, 2014
Tuesday, August 27, 2013
August 27 County Board Meeting: Broadband Building, SSTS Ordinance Public Hearing, County Administrator Hiring Process, Rumble Strips
County Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were Auditor-Treasurer Braidy Powers and Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Public Comment
No member of the public opted to come before the County Board.
Broadband Building Lease
The County Board passed a motion approving a lease agreement with Northeastern Services Cooperative (NESC) allowing them to place a modular equipment building for the implementation of Broadband Services. The building will be constructed not-to-exceed 16' x 24' for the housing of transmitters and associated equipment for the sole purpose of a fiber optic switching station. This switching station is a necessary component for providing broadband services to Grand Marais and surrounding area, Gunflint Trail, and the East End. The Board moved to authorize the lease (4-1 Hakes opposed) with an amendment to require County approval for any sublease (to Arrowhead Electric Cooperative, for example). Commissioner Hakes advocated for no change to the contract, stating that subleases for the purposes of fiber optics switching would be beneficial to Cook County residents and continued negotiation only slows the progress for bringing broadband to the County beyond the West End.
Office of Planning and Zoning (OPZ)
Upon the recommendation of the Planning Commission, the Board approved an Amendment to the Subsurface Sewage Treatment System (SSTS) Loan Ordinance that would allow the exterior plumbing projects of hooking dwellings up to municipal wastewater treatment systems as eligible for participating in the loan program.
As requested by OPZ Director Tim Nelson, the Board scheduled a public hearing before the Planning Commission regarding the SSTS Ordinance Update for Wednesday, September 25, 2013 at 6:00 pm in the County Commissioner's Room at the Cook County Courthouse. A second Public Hearing was tentatively scheduled for Wednesday, October 9, 2013 at 5:00 pm. The Public is encouraged to attend**. An updated SSTS Ordinance is due to the State on/before February 4, 2014. A copy of the draft ordinance will be made available on the Office of Planning and Zoning web page or by calling 218/387-3630 and requesting one.
**Members of the Public are encouraged to attend and participate in these Public Hearings. Over the past several weeks, I've been approached by members of the Public that want to participate but are concerned that in doing so, their existing sewage treatment systems will be flagged for inspection or as non-compliant. When I asked Tim Nelson to address this concern publicly he reassured the Board that this is not the case and that inspections will be triggered only by the normal processes already in place (permit request within shoreline or North Shore Management areas, permit request for an additional bedroom, scheduled inspection programs.) He also noted that the OPZ does not have the resources to track sewage treatment systems beyond the already establishes procedures.
As recommended by Tim Nelson, the Board authorized filling the vacant Recycling Operator position from within by promoting Rick Sturm. The Board also authorized Nelson to begin the process to fill the position vacated by Sturm.
Highway Department
The Board accepted the resignation of Highway Department Engineering Technician, Andrew Graupmann, with regrets and authorized Highway Engineer David Betts to begin the process of filling the vacated position.
The Board raised possible traffic concerns caused by the development of the Superior Zipline along the Gunflint Trail. Betts is aware and will be tracking the situation as it progresses.
Commissioner Doo-Kirk reported she has received calls of concern from residents of District 4 regarding the recently installed rumble strips east of town on Highway 61. Commissioner Martinson will raise the issue with MN DOT at a September 6 meeting and report back any/all options. (It should be noted that the County Board sent MN DOT a letter opposing the rumble strips prior to their installation.)
Claims and 2014 Budget, Auditor-Treasurer Braidy Powers
- Claims were approved.
- Braidy Powers continues to incorporate reductions, changes, and corrections into the 2014 Budget for County Board review and consideration. The State of MN has imposed a property tax levy limit of ~3% with final calculations to be determined. The County Board will set the preliminary levy on September 10.
Public Health and Human Services (PHHS)
Sue Futterer regrettably notified the Board of the resignation of Child Support Officer, Michael Garry. The Board authorized Futterer to begin the process to fill this vacancy or explore collaborating with another county to provide this service. Over the past 6-12 months, several PHHS employees have resigned and moved to jobs within Cook County or NE Minnesota with higher pay. The cost to recruit and retrain new employees is not insignificant, including the pressure to "get the job" done placed on remaining employees.
Cook County Community YMCA
The County Board authorized Y Director Emily Marshall to purchase gymnastics equipment for the new facility. Marshall is coordinating with Diane Booth to begin gymnastics in the Community Center prior to the Y facility being opened.
The County Board authorized the purchase of cabling required for voice & data and sound & paging equipment in the Y facility. The Board also authorized fiber optic cabling and a door access system compatible with the ISD166 system.
County Drinking Fountain
Commissioner Gamble updated the Board on the Grand Marais PUC meeting he attended last week to discuss the installation of a drinking fountain near the tennis courts to be used by multiple outdoor athletic participants and spectators. There are several issues to be worked out to ensure the drinking fountain is appropriate for its intended use and that costs are reasonable. Gamble volunteered to take the lead on this project.
County Administrator Hiring Process
David Unmacht, Springsted Group, led the Board in a discussion of the (9) candidates he recommended for further consideration as the Cook County Administrator, noting that (1) of those candidates has withdrawn his name. The Board addded (3) candidates for further consideration.
Ultimately, the Board will winnow the list to 5-6 candidates to be interviewed. From that list, 2-3 candidates will be selected for final consideration. Department Heads and some members of the public will be asked for input on the final candidates. It is anticipated that the first round of interviews will take place on Friday, September 13 in Cook County.
Overall, the Board is pleased with the quality and quantity of the candidates that responded.
Meeting Minutes
A copy of the final meeting minutes may be obtained by going to the Cook County website or by calling the Auditor-Treasurer's office at 218/387-3640. Or, you may view this meeting in its entirety by going to Boreal.TV
Tuesday, June 25, 2013
July 25, 2013 Board Meeting: CUPs, ARMER, Public Hearing for Irish Creek SSD
Board Chair Jan Hall resumed the 2013 Cook County Board of Appeal and Equalization Meeting from last week. Assessor Betty Schultz was present, she updated the Board about one property and the County Board passed a resolution to accept the changes in the slate of properties as recommended by Schultz. The meeting was then closed.
County Board Meeting
Board Chair Jan Hall called the meeting to order; in attendance were Commissioners Doo-Kirk, Gamble, Martinson and Hakes. Also present were County Attorney Tim Scannell, Auditor-Treasurer Braidy Powers, Bev Wolke, and Board Secretary/Personnel Director Janet Simonen.
Public Comment Period
No member of the public came before the County Board.
Land Lease for NE Services Cooperative (NESC)
Assessor/Land Commissioner Betty Schultz came before the County Board to consider the sale of a portion of the Recyclig Center property for the NESC equipment building (necessary for Broadband). The Board agreed to support its September 18, 2012 resolution to lease this land and authorized a subcommittee of Braidy Powers, Bruce Martinson, and Betty Schultz to move forward in lease negotiation. Input will also be solicited from IS Director Danna MacKenzie and Tim Scannell.
Information Systems, Director Danna MacKenzie
The Board authorized a significant purchase for 267 Motorola XTS2500 800MHz (ARMER) radios and (5) 6-unit rapid chargers. This purchase is a continuation of the County's 2010 decision to covert to the state-wide 800MHz ARMER radio system. This cost of this portion of the conversion is $642,559. $391,200 will be paid from the FEMA Assistance to Firefighters Grant (AFG) and $251,359 will come from the 2012 Capital Equipment Note Fund as determined by the County Board on November 27, 2012.
The Board authorized purchasing a Dell Equalogic Network Storage System - PS4100E as recommended and requested by MacKenzie. Cook County is reaching capacity for existing storage on its network. The replacement of the existing network storage is part of a long-term management plan to ensure the stability of county data systems.
Office of Planning and Zoning (OPZ) Requests and Temporary Worker
OPZ Director Tim Nelson and Bill Lane, Planning and Zoning Administrator came before the County Board to present (3) requests that had already been supported and recommended from the Planning Commission. The County Board authorized all (3) requests.
1. CUP from Randy Sjogren to expand an existing recreational business in the General Commercial zone district to include domestic animals for viewing. The Board approved the request limiting the number of animals to up to 5 goats, 20 small birds and 7 large birds. The animals will be cared for at another property during the winter months.
2. The Board authorized a Conditional Use Permit for Wintertee, Inc. allowing for a 22 Unit Commercial PUD (existing), plus 3 single family residential/commercial units.
3. The Board authorized an Interim Use Permit for Christopher Beaudoin to allow use of a recreational vehicle for habitation in the FAR-3 zone district. This permit shall expire in 2 years.
The Board gave Tim Nelson authorization to hire a temporary worker for the Recycling Center to support the summer workload.
PUBLIC HEARING at 10:30 AM
A Public Hearing was held to consider whether to pass a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) created on November 13, 2012. Over a dozen citizens spoke at the hearing, nearly all in favor of the Irish Creek SSD. There were also several letters received by the County Board in support. A motion to DENY the request to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) was made and passed 3-2 (Gamble and Hall opposed), so the SSD will remain in place. A second motion passed unanimously to explore the possibility of expanding the SSD.
Highway Department, County Engineer David Betts and Maintenance Supervisor Russell Klegstad
The County Board approved the proposal for wetland delineation services at Maple Hill Pit from MSA Professional Services of Duluth, MN for up to $2800. Commissioner Hakes asked why a local Wetland Delineation Company wasn't hired for this work. It was explained that the local providers of this service are unable to provide regulatory assistance (permits) as required by the Highway Department.
The County Board approved the hiring of Nanette Arands as Account Clerk effective July 15. Nanette will be transferring from her position as dispatcher for the Law Enforcement Center.
The Board approved a special permit for the Greater Grand Marais Chamber of Commerce sponsored Fourth of July Parade in Grand Marais. Parade time is 8:00 to 8:20 pm.
Cook County/Grand Marais Economic Development Authority
EDA Treasurer Scott Harrison came before the Board with a proposed final Grant Agreement between Cook County/Grand Marais Joint Economic Development Authority and Cook County, MN. This agreement lays out the terms of the $3.1M previously approved by the County Board for the upgrade to Superior National Golf Course. The agreement was approved unanimously.
Project Funding
$3.1 million County's Local Option 1% Sales Tax**
$600K IRRRB
$1.1 million new revenue bond
$4.8 million total project cost
(**Commissioner Hakes did not support Superior National Golf Course for the amount of $3.1 million of 1% Local Option Sales Tax funds; instead she supported the project in the amount of $1.1 million. However, Hakes respects the decision of the County Board in 2012 to move forward at the $3.1 million and will now do her best to ensure success of this project.)
The Board also authorized a 60-day bridge loan in the amount of $300,000 to the EDA until $300,000 of IRRRB grant funds are received.
2014 Budget Cycle
The Board approved the 2014 Cook County Budget Calendar and 2014 Cook County Budget Guidelines as recommended by Auditor-Treasurer Braidy Powers.
.
Cook County Community YMCA
Hakes reported that construction on the Cook County Community YMCA continues to move forward; completion is still anticipated for December 2013. Resolution for the previously existing drain tile problem under the tennis courts is still being worked.
Veteran's Transit Meeting
Commissioner Hakes reported on the Veteran's Transit Meeting she attended last week in Carlton County. This meeting was facilitated by the Arrowhead Regional Development Commission and attended by several area County Commissioners and Staff , County Veteran Service Officers, MN Dot, MACV. Special Attendees included: Michael Rosecrans, VA Patient Advocate and Congressional liaison for VA Hospital, and Reggie Worlds, Deputy Commissioner for MN State Department of Veteran Affairs. Also present were Tom Albright of Senator Franken's Office and Mark Privatsky of Representative Nolan's Office.
Both Rosecrans and Worlds agreed to be a voice for this group and to advocate for the needs of Veterans in rural areas. Of particular benefit to Cook County Veterans would be approval of having a doctor and nurse from the Ely CBOC come to Silver Bay on a regular basis to provide routine medical care for Cook and Lake County Veterans. Other solutions discussed included better bus scheduling, telemedicine, better scheduling at the VA for Veterans traveling a great distance, gas cards.
Senator Franken will be re-proposing a bipartisan bill he introduced last year specifically to improve access to medical care for Veterans living in rural areas. This should happen in July 2013.
MN Historical Society Grant for Bill Bally Blacksmith Shop
The Board approved an agreement required from the MN Historical Society in which the County agrees to provide continued maintenance and repair of the Bill Billy Blacksmith Shop for 20 years. In practice, this work will be the full responsibility of the Cook County Historical Society.
Meeting Minutes
A copy of the final meeting minutes for July 25, 2013 may be obtained by contacting Janet Simonen at 218-387-3602 or by going to the County Website. A video of this meeting may be viewed on Boreal.TV.
County Board Meeting
Board Chair Jan Hall called the meeting to order; in attendance were Commissioners Doo-Kirk, Gamble, Martinson and Hakes. Also present were County Attorney Tim Scannell, Auditor-Treasurer Braidy Powers, Bev Wolke, and Board Secretary/Personnel Director Janet Simonen.
Public Comment Period
No member of the public came before the County Board.
Land Lease for NE Services Cooperative (NESC)
Assessor/Land Commissioner Betty Schultz came before the County Board to consider the sale of a portion of the Recyclig Center property for the NESC equipment building (necessary for Broadband). The Board agreed to support its September 18, 2012 resolution to lease this land and authorized a subcommittee of Braidy Powers, Bruce Martinson, and Betty Schultz to move forward in lease negotiation. Input will also be solicited from IS Director Danna MacKenzie and Tim Scannell.
Information Systems, Director Danna MacKenzie
The Board authorized a significant purchase for 267 Motorola XTS2500 800MHz (ARMER) radios and (5) 6-unit rapid chargers. This purchase is a continuation of the County's 2010 decision to covert to the state-wide 800MHz ARMER radio system. This cost of this portion of the conversion is $642,559. $391,200 will be paid from the FEMA Assistance to Firefighters Grant (AFG) and $251,359 will come from the 2012 Capital Equipment Note Fund as determined by the County Board on November 27, 2012.
The Board authorized purchasing a Dell Equalogic Network Storage System - PS4100E as recommended and requested by MacKenzie. Cook County is reaching capacity for existing storage on its network. The replacement of the existing network storage is part of a long-term management plan to ensure the stability of county data systems.
Office of Planning and Zoning (OPZ) Requests and Temporary Worker
OPZ Director Tim Nelson and Bill Lane, Planning and Zoning Administrator came before the County Board to present (3) requests that had already been supported and recommended from the Planning Commission. The County Board authorized all (3) requests.
1. CUP from Randy Sjogren to expand an existing recreational business in the General Commercial zone district to include domestic animals for viewing. The Board approved the request limiting the number of animals to up to 5 goats, 20 small birds and 7 large birds. The animals will be cared for at another property during the winter months.
2. The Board authorized a Conditional Use Permit for Wintertee, Inc. allowing for a 22 Unit Commercial PUD (existing), plus 3 single family residential/commercial units.
3. The Board authorized an Interim Use Permit for Christopher Beaudoin to allow use of a recreational vehicle for habitation in the FAR-3 zone district. This permit shall expire in 2 years.
The Board gave Tim Nelson authorization to hire a temporary worker for the Recycling Center to support the summer workload.
PUBLIC HEARING at 10:30 AM
A Public Hearing was held to consider whether to pass a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) created on November 13, 2012. Over a dozen citizens spoke at the hearing, nearly all in favor of the Irish Creek SSD. There were also several letters received by the County Board in support. A motion to DENY the request to withdraw the Irish Creek Winter Maintenance Subordinate Service District (SSD) was made and passed 3-2 (Gamble and Hall opposed), so the SSD will remain in place. A second motion passed unanimously to explore the possibility of expanding the SSD.
Highway Department, County Engineer David Betts and Maintenance Supervisor Russell Klegstad
The County Board approved the proposal for wetland delineation services at Maple Hill Pit from MSA Professional Services of Duluth, MN for up to $2800. Commissioner Hakes asked why a local Wetland Delineation Company wasn't hired for this work. It was explained that the local providers of this service are unable to provide regulatory assistance (permits) as required by the Highway Department.
The County Board approved the hiring of Nanette Arands as Account Clerk effective July 15. Nanette will be transferring from her position as dispatcher for the Law Enforcement Center.
The Board approved a special permit for the Greater Grand Marais Chamber of Commerce sponsored Fourth of July Parade in Grand Marais. Parade time is 8:00 to 8:20 pm.
Cook County/Grand Marais Economic Development Authority
EDA Treasurer Scott Harrison came before the Board with a proposed final Grant Agreement between Cook County/Grand Marais Joint Economic Development Authority and Cook County, MN. This agreement lays out the terms of the $3.1M previously approved by the County Board for the upgrade to Superior National Golf Course. The agreement was approved unanimously.
Project Funding
$3.1 million County's Local Option 1% Sales Tax**
$600K IRRRB
$1.1 million new revenue bond
$4.8 million total project cost
(**Commissioner Hakes did not support Superior National Golf Course for the amount of $3.1 million of 1% Local Option Sales Tax funds; instead she supported the project in the amount of $1.1 million. However, Hakes respects the decision of the County Board in 2012 to move forward at the $3.1 million and will now do her best to ensure success of this project.)
The Board also authorized a 60-day bridge loan in the amount of $300,000 to the EDA until $300,000 of IRRRB grant funds are received.
2014 Budget Cycle
The Board approved the 2014 Cook County Budget Calendar and 2014 Cook County Budget Guidelines as recommended by Auditor-Treasurer Braidy Powers.
.
Cook County Community YMCA
Hakes reported that construction on the Cook County Community YMCA continues to move forward; completion is still anticipated for December 2013. Resolution for the previously existing drain tile problem under the tennis courts is still being worked.
Veteran's Transit Meeting
Commissioner Hakes reported on the Veteran's Transit Meeting she attended last week in Carlton County. This meeting was facilitated by the Arrowhead Regional Development Commission and attended by several area County Commissioners and Staff , County Veteran Service Officers, MN Dot, MACV. Special Attendees included: Michael Rosecrans, VA Patient Advocate and Congressional liaison for VA Hospital, and Reggie Worlds, Deputy Commissioner for MN State Department of Veteran Affairs. Also present were Tom Albright of Senator Franken's Office and Mark Privatsky of Representative Nolan's Office.
Both Rosecrans and Worlds agreed to be a voice for this group and to advocate for the needs of Veterans in rural areas. Of particular benefit to Cook County Veterans would be approval of having a doctor and nurse from the Ely CBOC come to Silver Bay on a regular basis to provide routine medical care for Cook and Lake County Veterans. Other solutions discussed included better bus scheduling, telemedicine, better scheduling at the VA for Veterans traveling a great distance, gas cards.
Senator Franken will be re-proposing a bipartisan bill he introduced last year specifically to improve access to medical care for Veterans living in rural areas. This should happen in July 2013.
MN Historical Society Grant for Bill Bally Blacksmith Shop
The Board approved an agreement required from the MN Historical Society in which the County agrees to provide continued maintenance and repair of the Bill Billy Blacksmith Shop for 20 years. In practice, this work will be the full responsibility of the Cook County Historical Society.
Meeting Minutes
A copy of the final meeting minutes for July 25, 2013 may be obtained by contacting Janet Simonen at 218-387-3602 or by going to the County Website. A video of this meeting may be viewed on Boreal.TV.
Tuesday, May 21, 2013
Cook County Human Service and County Board Meetings for May 21, 2013: Staffing, Conditional Use Permits, Septic Ordinance Workshop
Cook County Human Services Board
Human Services Board Chair Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja, and Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Jan Parish, Grace Buchard, and Alison McIntyre.
Committee Reports
Committee Reports were given for Arrowhead Regional Corrections (Jan Hall, Garry Gamble), Community Health Board (Jan Hall), Public Health & Human Services Advisory Committee (Jerry Lilja and Carla LaPointe), North Shore Collaborative (Sue Futterer). For more information on any of these meetings, please feel free to contact Sue Hakes or the reporting Board Member.
Director's Report - Sue Futterer
Most of today's meeting was spent understanding the workload and responsibility changes coming in the PHHS Department as a result of the Affordable Care Act (ACA) which was signed into law by President Barack Obama in March 2010. Enrollment for the ACA begins this Fall; MN applicants will use MNSure, the State's new online health insurance marketplace to determine eligibility.
All of this means increased caseloads for the County and a request from Futterer to add (1) financial worker to the PHHS staff. Fortunately, the Federal Government has enhanced its federal match from 50% to 75% for County financial eligibility workers. The County is also eligible for reimbursement based on the number of clients enrolled in MN Health Care programs. It is anticipated that these matching and reimbursement funds will offset the projected ~$51,644 annual cost of the added financial worker.
The Board approved the addition of (1) full-time financial worker for two years. It is anticipated that management of the Affordable Care Act will be challenging at the upstart, but will create more efficiencies in the long run.
The goal of the Affordable Care Act is to expand access to quality health care to lower-income Americans with the hope that greater access to health care will create healthier communities.
The Board also approved Futterer's request to add 2 hours to a Social Services Case Aid position and 2 hours to a Social Worker position at a total estimated cost of ~$5,000/year.
2012 Year End Financial & Client Report - Jan Parish, Income Maintenance & Fiscal Supervisor
Due to a lack of time, the Board moved Jan Parish's presentation of the 2012 Year End Financial & Client Report to next month's Human Services Meeting.
Cook County Board Meeting
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's meeting. Also present was Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
Two members of the Public came before the County Board to respectfully state their concerns about the establishment of a portable hot mix asphalt plant and a mobile aggregate wash plant at a gravel pit adjacent to the Meridian Road north of County Road 6.
Russ Viton is concerned about the health risks from breathing asphalt fumes. He requested that if the County approves the plant, that hours of operation be spread differently and that the County find a way to monitor and mitigate the dust created and speed of hauling trucks.
Carolyn Sevareid submitted her concerns in writing, but also spoke to the County Board. She also expressed health concerns from emissions and dust stating she will have to move from her home on the days the asphalt plant operates.
Clearwater and Leo Lake Landing Maintenance
The Board approved a contract with Gloria Johnson for cleaning and maintenance services at Clearwater and Leo Lake landings.
Special Events Permits
The Board authorized Special Event Permits for the Tofte Fourth of July Parade & Fireworks and the Grand Marais Arts Festival.
Conditional Use Permits
The County Board approved a Conditional Use Permit for James Elverhoy--as recommended by the Planning Commission--to establish a home business in the Single Family Residential (R-1) zone district in Tofte, MN. Elverhoy intends to produce vegetables, as well as produce rock and stone products.
The County Board approved a Conditional Use Permit--as recommended by the Planning Commission--for Stan Bautch to allow the establishment of a portable hot mix asphalt plant and a mobile aggregate wash plant at a gravel pit adjacent to the Meridian Road. The Planning Commission had several conditions including no more than 12 days of hot-mix asphalt production and limiting hours of operation to 7:00 am 7:00 pm Monday through Saturday. The County Board added an additional condition that the contractors contact the concerned neighbors 1-3 days prior to hot mix asphalt plant operations. Highway Engineer David Betts agreed to talk with the contractors about holding their speed on the gravel roads. (See Public Comment above.)
Miscellaneous - Braidy Powers
The Board approved claims for payment.
Powers clarified that on March 19th, the Board approved paying $6000 for a security door to allow for access to a second locker room near the Elementary School gymnasium. That vote was four ayes and one nay (Gamble). Because the Board did not make a motion to rescind the March 19th vote, the decision stands as approved on March 19.
The Board asked Commissioner Hakes to talk with Beth Schwarz and Jeanne Anderson regarding the possibility of funding the locker room and security door with school funds, in exchange for the County funding bleachers the school is considering buying. Hakes will contact Schwarz and Anderson to discuss this idea and find a fair and equitable arrangement.
Powers presented the renewal contract for the Sentence to Serve program for July 2013 through June 2015. The Board asked Powers to invite Dan Traun from the State of MN to a future board meeting to discuss this program and answer questions prior to approving the contract.
Policy Review regarding Same-Sex Marriage Legislation
Commissioner Hakes requested all Department Heads review their internal policies and update where necessary to reflect the recently passed MN State Legislation passing same-sex marriage. Personnel Director Janet Simonen reported that she has already proactively contacted Blue Cross Blue Shield and is working on any necessary document changes. Powers reported that all Department Heads will be making changes where necessary.
Public Comment at County Board Meetings
Commissioner Gamble proposed several new guidelines to the Public Comment period at the beginning of County Board Meetings. The Commissioners discussed Gamble's proposal, but no motion was made to modify the existing guidelines.
County Administrator Hiring Process
Commissioners Doo-Kirk and Hakes expressed concern over the length of time it is taking to hire a County Administrator with Doo-Kirk asking if the Board would be ready to move forward next Tuesday. Hakes reiterated concerns she expressed last week over the lengthy and cumbersome process and said it is time for action. The Board will discuss this again next Tuesday. Reminder: There is a public meeting Wednesday May 22 at 7:00 pm in the Community Center to solicit public input.
Affordable Housing
The EDA authorized the AEOA to move forward in exploring the feasibility of a 16-24 Unit Affordable Housing project.
Veteran's Services Officer
Janet Simonen reported that several applications were received for the open County Veteran's Services Officer position and asked for (2) commissioners to be on the interview team. Board Chair Jan Hall and Commissioner Sue Hakes both volunteered.
Cook County Septic Ordinance Work Session
Office of Planning and Zoning Director, Tim Nelson, and Environmental Health and Septic Officer, Mitch Everson, led the County Board through a review of the current draft of the Cook County Septic Ordinance Number 58. Also in attendance at this meeting were private SSTS contractors Dean Berneking, Dave Tuttle, and Doug Finn. After 2.5 hours, the group had only covered about 1/2 of the draft ordinance. A plan was made to complete the review next Tuesday at 1:00.
Meeting Minutes
A copy of the official meeting minutes will be posted on the Cook County website. You may also request a copy from Board Secretary Janet Simonen by calling 218/387-3602. A video of this meeting in its entirety may be viewed at Boreal.TV.
The Board approved a contract with Gloria Johnson for cleaning and maintenance services at Clearwater and Leo Lake landings.
Special Events Permits
The Board authorized Special Event Permits for the Tofte Fourth of July Parade & Fireworks and the Grand Marais Arts Festival.
Conditional Use Permits
The County Board approved a Conditional Use Permit for James Elverhoy--as recommended by the Planning Commission--to establish a home business in the Single Family Residential (R-1) zone district in Tofte, MN. Elverhoy intends to produce vegetables, as well as produce rock and stone products.
The County Board approved a Conditional Use Permit--as recommended by the Planning Commission--for Stan Bautch to allow the establishment of a portable hot mix asphalt plant and a mobile aggregate wash plant at a gravel pit adjacent to the Meridian Road. The Planning Commission had several conditions including no more than 12 days of hot-mix asphalt production and limiting hours of operation to 7:00 am 7:00 pm Monday through Saturday. The County Board added an additional condition that the contractors contact the concerned neighbors 1-3 days prior to hot mix asphalt plant operations. Highway Engineer David Betts agreed to talk with the contractors about holding their speed on the gravel roads. (See Public Comment above.)
Miscellaneous - Braidy Powers
The Board approved claims for payment.
Powers clarified that on March 19th, the Board approved paying $6000 for a security door to allow for access to a second locker room near the Elementary School gymnasium. That vote was four ayes and one nay (Gamble). Because the Board did not make a motion to rescind the March 19th vote, the decision stands as approved on March 19.
The Board asked Commissioner Hakes to talk with Beth Schwarz and Jeanne Anderson regarding the possibility of funding the locker room and security door with school funds, in exchange for the County funding bleachers the school is considering buying. Hakes will contact Schwarz and Anderson to discuss this idea and find a fair and equitable arrangement.
Powers presented the renewal contract for the Sentence to Serve program for July 2013 through June 2015. The Board asked Powers to invite Dan Traun from the State of MN to a future board meeting to discuss this program and answer questions prior to approving the contract.
Policy Review regarding Same-Sex Marriage Legislation
Commissioner Hakes requested all Department Heads review their internal policies and update where necessary to reflect the recently passed MN State Legislation passing same-sex marriage. Personnel Director Janet Simonen reported that she has already proactively contacted Blue Cross Blue Shield and is working on any necessary document changes. Powers reported that all Department Heads will be making changes where necessary.
Public Comment at County Board Meetings
Commissioner Gamble proposed several new guidelines to the Public Comment period at the beginning of County Board Meetings. The Commissioners discussed Gamble's proposal, but no motion was made to modify the existing guidelines.
County Administrator Hiring Process
Commissioners Doo-Kirk and Hakes expressed concern over the length of time it is taking to hire a County Administrator with Doo-Kirk asking if the Board would be ready to move forward next Tuesday. Hakes reiterated concerns she expressed last week over the lengthy and cumbersome process and said it is time for action. The Board will discuss this again next Tuesday. Reminder: There is a public meeting Wednesday May 22 at 7:00 pm in the Community Center to solicit public input.
Affordable Housing
The EDA authorized the AEOA to move forward in exploring the feasibility of a 16-24 Unit Affordable Housing project.
Veteran's Services Officer
Janet Simonen reported that several applications were received for the open County Veteran's Services Officer position and asked for (2) commissioners to be on the interview team. Board Chair Jan Hall and Commissioner Sue Hakes both volunteered.
Cook County Septic Ordinance Work Session
Office of Planning and Zoning Director, Tim Nelson, and Environmental Health and Septic Officer, Mitch Everson, led the County Board through a review of the current draft of the Cook County Septic Ordinance Number 58. Also in attendance at this meeting were private SSTS contractors Dean Berneking, Dave Tuttle, and Doug Finn. After 2.5 hours, the group had only covered about 1/2 of the draft ordinance. A plan was made to complete the review next Tuesday at 1:00.
Meeting Minutes
A copy of the official meeting minutes will be posted on the Cook County website. You may also request a copy from Board Secretary Janet Simonen by calling 218/387-3602. A video of this meeting in its entirety may be viewed at Boreal.TV.
Tuesday, May 14, 2013
May 14 County Board Meeting: School Trust Land, Highway Department Facility, Gunflint Trail signs, Cook County Community YMCA
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Secretary/Board Secretary Janet Simonen.
Public Comment
No member of the Public came before the County Board.
Highway Department, David Betts, Russell Klegstad, Sam Muntean
The Board authorized the Highway Department to advertise for bids for Calcium Chloride, Winter Sand, and SGSD Summer Maintenance.
The County Board authorized the Highway Department to submit a request for Federal Surplus Equipment that is available for an administrative fee between 5 and 10 percent of the original purchase price. Cook County will be requesting a roller compactor, 2004 Polaris Ranger UTV, 2004 Kuboto RTV 900 UTV, 2008 Kawasaki Prairie 360 ATV, Terex RL-4000 Generator Light Sets for a total cost of $9425 plus shipping. This equipment will eliminate the need to rent this equipment. There is no guarantee that Cook County will be selected to purchase this equipment.
County Engineer, David Betts, walked the County Board through the Highway Department's 2013-2017 Transportation Improvement Plan. The 2013-2017 Plan consists of (8) projects for a total estimated constuction cost of $11,261,000. District 3 Projects include:
1) Bituminous replacement on 5.9 miles of CSAH 7 between Highway 61 and CSAH 6, as well as replacement of several culverts. The project cost is estimated at $2,800,000 plus engineering costs and will be paid for with CSAH funds. Completion is expected in August 2013.
2) Bituminous replacement on 2.5 miles of CSAH 7 from CSAH 6 to CSAH 15. Culverts need repair, drainage improvements are necessary. Additionally, 0.6 miles of this roadway is in an urban section where catch basins need to be repaired, and damaged curb and gutter sections need to be replaced. This work is planned for 2017.
3) Chevron Signs at Curves and Intersection Lighting is planned for 2015 on CSAH 7 for 2015. Informational meetings seeking public input on lighting will be planned with serious weight given to public opinion on the lighting.
A copy of the Transportation Improvement Plan is available from the Highway Department or by contacting Sue Hakes directly.
Jeff Oertel of Oertel Architects, Ltd, presented their "Cook County Highway Department: Condition Assessment and Needs Report" resulting from 18 months of assessment and study. Oertel identified some significant problems in the existing facility including exhaust in work areas and storage. The Report provided (4) Options ranging from ~$5M to $7,653,500. Also in need of replacement and upgrading are the Hovland and Tofte Satellite Shops with estimated replacement costs of $569,200 and $544,200 respectively. Commissioner Hakes asked about working with the City of Grand Marais on a joint facility to reduce expenses to both County and City taxpayers. The Board agreed to discuss this further at the next Quarterly Highway Department meeting.
Exchange/Purchase of School Trust Fund Land in the BWCAW
Elizabeth Schleif, US Forest Service Realty Specialist, and Aaron VandeLinde, MN DNR School Trust Land Administrator, came before the County Board to give an update on the Exchange/Purchase of School Trust Lands in the BWCAW in Cook, Lake and St. Louis Counties. Schlief and VandeLinde informed the Board that the Forest Service and the State of MN are working collaboratively to prepare a feasibility analysis of a formal proposal for an exchange of approximately 30,000 acres based on the recommendation of a working group established by the State Legislature. This group was comprised of representatives from the US Forest Service, the State of MN, and interested stakeholders from environmental groups, timber industry, mining interest and local government units. In addition, the Forest Service is actively seeking funds and opportunities to partner on the purchase of the portion of School Trust Lands that are not part of the State Land Exchange proposal. State Legislation passed in 2012 authorizes the transfer of School Trust Lands in the BWCAW to the Federal Government for national forest system lands outside of the Wilderness through both purchase and exchange.
Commissioners Martinson and Hakes expressed frustration at not always being included in the NE MN Meetings with USFS, MN DNR, and other local government officials on this matter. The role of Cook County may be small, but it is important to Cook County and we are a stakeholder. Both Schlief and VandeLinde agreed to include Cook County in future meetings.
Assessor/Land Commissioner
The Board approved an abatement application from Great River Energy as recommended by Assessor/Land Commissioner Betty Schultz.
Office of Planning and Zoning (OPZ)
OPZ Director Tim Nelson presented the two bids received for performing septic inspections on McFarland, Greenwood and Tom Lakes. Both bidders are qualified. The Board approved a motion to accept the low bid from Jeff Crosby and Tom Rouinsky of Lakehead Trucking in Duluth. Crosby has worked for Cook County in this capacity in the past. The work will be done this summer.
Cook County Community YMCA
Wade Cole of ORB Management, came before the County Board for to get formal approval for (3) project change orders: lift, miscellaneous metals package, gyp board for the roof system. The Board approved all (3) change orders. The Board also approved the award for the low painting bid to Northern Paint & Drywall and $67,763 for the State Building Permit and Plan Review.
Shannon's, Inc., of Hibbing, is the HVAC Contractor; Shannon's proposed engineering changes were reviewed and approved by the Design Group, Inc., also of Hibbing. As a redsult, The Design Group, Inc. will be the HVAC engineer of record instead of Dunham. The Board approved this change based on the recommendation by ORB Management, JLG Architects and Shannon's Inc.
The floor plan that was agreed to by ISD166 for the new Community Center included (2) renovated locker rooms in the new facility. When the floor plan changed to reduce costs, the plan was changed to repaint and refurbish the old Girl's Locker Room and NOT divide it into two separate locker rooms. The 2nd Locker Room will be adjacent to the Elementary Gym. The School Board passed a motion agreeing to this, but included the installation of a $6000 security door to be paid for by the County in the motion.
The renovation of the Elementary Gym locker room and the Security Door may not be paid for with 1% sales tax funds because they are not a part of the new facility and will be paid from the Building Fund. The County Board previously approved paying for the locker room (~$10K) but today voted 4-1 against paying for the Security Door. Commissioner Hakes was the sole vote in support. Hakes explained that she supported financing the door as part of the redesign of the floor plan resulting in a savings of ~$80K and to maintain a positive working relationship with the School Board. (UPDATE: Auditor-Treasurer Braidy Powers called Commissioner Hakes after the meeting to inform her that upon investigation it was confirmed that the County Board had already passed a motion to pay for the Security Door from the Building Fund on March 19 and that the March 19 motion still stands.)
Commissioner Hakes reported that the Community Center Steering Committee recommended a name change from Cook County Family YMCA to Cook County Community YMCA. The Steering Committee recommended this change to reflect the entire Cook County Community. The Board approved this change. Hakes also reported that a Facebook Page for the Cook County Community YMCA will be "owned" by the YMCA and managed by Emily Marshall, Branch Executive Director. And, the County Board approved Commissioner Hakes to be the the County's representative on the Local Board for the Cook County Community YMCA. Hakes said she was happy to fill this role, or step aside if another Board member wanted the position. The local Y Board will have a representative from the County, City and ISD166, as well as members of the Public. Marshall is working on a Board Development Plan now.
Electric Easement and Power Relocation
Mike Roth, Grand Marais City Administrator, came before the Board to request an easement for relocating and going underground with the electrical service near the existing Community Center and tennis courts. The current above ground lines are difficult to access. The City, County, and Arrowhead Electric will share the cost with the County's portion being $2425.
Jim Wiinanen, Emergency Management Director
The Board approved Jim Wiinanen's request to apply for a Hazard Mitigation Assistance Planning Grant.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Letter from the Office of the State Auditor outlining the procedures, scope, objectives and management responsibilities for the 2012 audit to be performed by the State.
- The Board approved (2) resolutions for Snowmobile Trails Assistance and Ski Trails Assistance in which the County agrees to act at the legal sponsor and fiscal agent.
- The Board approved a contract with Voyageur Canoe Outfitters to provide maintenance, monitoring and permitting services at Sag Lake Parking Lots for the 2013 season. The contract includes an increase in cost from $230/week to $250/week.
- The Board approved a Revolving Loan Fund in the amount of $75,000 for Todd Miller for an addition to his rental property on 4th Avenue West in Grand Marais.
- Cook County has agreed to share in the cost for critically needed capital improvements at the Northeast Regional Corrections Center (NERCC). Financial responsibility is prorated between Carlton, Cook, Koochiching, Lake and St. Louis Counties. Cook County's usage of NERCC represents 1.36%.
Cook County Administrator Hiring Process
Commissioners Garry Gamble and Bruce Martinson have taken the lead on the process to hire a County Administrator by gathering input from County Department Heads. They have also scheduled a Public Information/Public Input meeting on May 22 at 7:00 pm at the Community Center. Mark your calenders!
Historical Gunflint Trail Signage
The Gunflint Historical Society, lead by John Schloot, has been working to restore the historical Gunflint Trail Signage located at the original entrance to the Trail. Cost to paint and repair the signs and concrete is estimated at $7500. The Gunflint Historical Society has pledged $3500 while the Cook County Historical Society, City of Grand Marais and Cook County have all pledged $1500 for a total of $8000. The work will be done this summer.
Cook County Board of Commissioner's Public Comment Period Review
Commissioner Gamble asked the Board to review the Pubic Comment Period Guidelines. This issue will be added to the 5/21/2013 Board Meeting agenda for discussion.
Meeting Minutes
Meeting minutes may be obtained by calling Janet Simonen at 218/387-3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Public Comment
No member of the Public came before the County Board.
Highway Department, David Betts, Russell Klegstad, Sam Muntean
The Board authorized the Highway Department to advertise for bids for Calcium Chloride, Winter Sand, and SGSD Summer Maintenance.
The County Board authorized the Highway Department to submit a request for Federal Surplus Equipment that is available for an administrative fee between 5 and 10 percent of the original purchase price. Cook County will be requesting a roller compactor, 2004 Polaris Ranger UTV, 2004 Kuboto RTV 900 UTV, 2008 Kawasaki Prairie 360 ATV, Terex RL-4000 Generator Light Sets for a total cost of $9425 plus shipping. This equipment will eliminate the need to rent this equipment. There is no guarantee that Cook County will be selected to purchase this equipment.
County Engineer, David Betts, walked the County Board through the Highway Department's 2013-2017 Transportation Improvement Plan. The 2013-2017 Plan consists of (8) projects for a total estimated constuction cost of $11,261,000. District 3 Projects include:
1) Bituminous replacement on 5.9 miles of CSAH 7 between Highway 61 and CSAH 6, as well as replacement of several culverts. The project cost is estimated at $2,800,000 plus engineering costs and will be paid for with CSAH funds. Completion is expected in August 2013.
2) Bituminous replacement on 2.5 miles of CSAH 7 from CSAH 6 to CSAH 15. Culverts need repair, drainage improvements are necessary. Additionally, 0.6 miles of this roadway is in an urban section where catch basins need to be repaired, and damaged curb and gutter sections need to be replaced. This work is planned for 2017.
3) Chevron Signs at Curves and Intersection Lighting is planned for 2015 on CSAH 7 for 2015. Informational meetings seeking public input on lighting will be planned with serious weight given to public opinion on the lighting.
A copy of the Transportation Improvement Plan is available from the Highway Department or by contacting Sue Hakes directly.
Jeff Oertel of Oertel Architects, Ltd, presented their "Cook County Highway Department: Condition Assessment and Needs Report" resulting from 18 months of assessment and study. Oertel identified some significant problems in the existing facility including exhaust in work areas and storage. The Report provided (4) Options ranging from ~$5M to $7,653,500. Also in need of replacement and upgrading are the Hovland and Tofte Satellite Shops with estimated replacement costs of $569,200 and $544,200 respectively. Commissioner Hakes asked about working with the City of Grand Marais on a joint facility to reduce expenses to both County and City taxpayers. The Board agreed to discuss this further at the next Quarterly Highway Department meeting.
Exchange/Purchase of School Trust Fund Land in the BWCAW
Elizabeth Schleif, US Forest Service Realty Specialist, and Aaron VandeLinde, MN DNR School Trust Land Administrator, came before the County Board to give an update on the Exchange/Purchase of School Trust Lands in the BWCAW in Cook, Lake and St. Louis Counties. Schlief and VandeLinde informed the Board that the Forest Service and the State of MN are working collaboratively to prepare a feasibility analysis of a formal proposal for an exchange of approximately 30,000 acres based on the recommendation of a working group established by the State Legislature. This group was comprised of representatives from the US Forest Service, the State of MN, and interested stakeholders from environmental groups, timber industry, mining interest and local government units. In addition, the Forest Service is actively seeking funds and opportunities to partner on the purchase of the portion of School Trust Lands that are not part of the State Land Exchange proposal. State Legislation passed in 2012 authorizes the transfer of School Trust Lands in the BWCAW to the Federal Government for national forest system lands outside of the Wilderness through both purchase and exchange.
Commissioners Martinson and Hakes expressed frustration at not always being included in the NE MN Meetings with USFS, MN DNR, and other local government officials on this matter. The role of Cook County may be small, but it is important to Cook County and we are a stakeholder. Both Schlief and VandeLinde agreed to include Cook County in future meetings.
Assessor/Land Commissioner
The Board approved an abatement application from Great River Energy as recommended by Assessor/Land Commissioner Betty Schultz.
Office of Planning and Zoning (OPZ)
OPZ Director Tim Nelson presented the two bids received for performing septic inspections on McFarland, Greenwood and Tom Lakes. Both bidders are qualified. The Board approved a motion to accept the low bid from Jeff Crosby and Tom Rouinsky of Lakehead Trucking in Duluth. Crosby has worked for Cook County in this capacity in the past. The work will be done this summer.
Cook County Community YMCA
Wade Cole of ORB Management, came before the County Board for to get formal approval for (3) project change orders: lift, miscellaneous metals package, gyp board for the roof system. The Board approved all (3) change orders. The Board also approved the award for the low painting bid to Northern Paint & Drywall and $67,763 for the State Building Permit and Plan Review.
Shannon's, Inc., of Hibbing, is the HVAC Contractor; Shannon's proposed engineering changes were reviewed and approved by the Design Group, Inc., also of Hibbing. As a redsult, The Design Group, Inc. will be the HVAC engineer of record instead of Dunham. The Board approved this change based on the recommendation by ORB Management, JLG Architects and Shannon's Inc.
The floor plan that was agreed to by ISD166 for the new Community Center included (2) renovated locker rooms in the new facility. When the floor plan changed to reduce costs, the plan was changed to repaint and refurbish the old Girl's Locker Room and NOT divide it into two separate locker rooms. The 2nd Locker Room will be adjacent to the Elementary Gym. The School Board passed a motion agreeing to this, but included the installation of a $6000 security door to be paid for by the County in the motion.
The renovation of the Elementary Gym locker room and the Security Door may not be paid for with 1% sales tax funds because they are not a part of the new facility and will be paid from the Building Fund. The County Board previously approved paying for the locker room (~$10K) but today voted 4-1 against paying for the Security Door. Commissioner Hakes was the sole vote in support. Hakes explained that she supported financing the door as part of the redesign of the floor plan resulting in a savings of ~$80K and to maintain a positive working relationship with the School Board. (UPDATE: Auditor-Treasurer Braidy Powers called Commissioner Hakes after the meeting to inform her that upon investigation it was confirmed that the County Board had already passed a motion to pay for the Security Door from the Building Fund on March 19 and that the March 19 motion still stands.)
Commissioner Hakes reported that the Community Center Steering Committee recommended a name change from Cook County Family YMCA to Cook County Community YMCA. The Steering Committee recommended this change to reflect the entire Cook County Community. The Board approved this change. Hakes also reported that a Facebook Page for the Cook County Community YMCA will be "owned" by the YMCA and managed by Emily Marshall, Branch Executive Director. And, the County Board approved Commissioner Hakes to be the the County's representative on the Local Board for the Cook County Community YMCA. Hakes said she was happy to fill this role, or step aside if another Board member wanted the position. The local Y Board will have a representative from the County, City and ISD166, as well as members of the Public. Marshall is working on a Board Development Plan now.
Electric Easement and Power Relocation
Mike Roth, Grand Marais City Administrator, came before the Board to request an easement for relocating and going underground with the electrical service near the existing Community Center and tennis courts. The current above ground lines are difficult to access. The City, County, and Arrowhead Electric will share the cost with the County's portion being $2425.
Jim Wiinanen, Emergency Management Director
The Board approved Jim Wiinanen's request to apply for a Hazard Mitigation Assistance Planning Grant.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Letter from the Office of the State Auditor outlining the procedures, scope, objectives and management responsibilities for the 2012 audit to be performed by the State.
- The Board approved (2) resolutions for Snowmobile Trails Assistance and Ski Trails Assistance in which the County agrees to act at the legal sponsor and fiscal agent.
- The Board approved a contract with Voyageur Canoe Outfitters to provide maintenance, monitoring and permitting services at Sag Lake Parking Lots for the 2013 season. The contract includes an increase in cost from $230/week to $250/week.
- The Board approved a Revolving Loan Fund in the amount of $75,000 for Todd Miller for an addition to his rental property on 4th Avenue West in Grand Marais.
- Cook County has agreed to share in the cost for critically needed capital improvements at the Northeast Regional Corrections Center (NERCC). Financial responsibility is prorated between Carlton, Cook, Koochiching, Lake and St. Louis Counties. Cook County's usage of NERCC represents 1.36%.
Cook County Administrator Hiring Process
Commissioners Garry Gamble and Bruce Martinson have taken the lead on the process to hire a County Administrator by gathering input from County Department Heads. They have also scheduled a Public Information/Public Input meeting on May 22 at 7:00 pm at the Community Center. Mark your calenders!
Historical Gunflint Trail Signage
The Gunflint Historical Society, lead by John Schloot, has been working to restore the historical Gunflint Trail Signage located at the original entrance to the Trail. Cost to paint and repair the signs and concrete is estimated at $7500. The Gunflint Historical Society has pledged $3500 while the Cook County Historical Society, City of Grand Marais and Cook County have all pledged $1500 for a total of $8000. The work will be done this summer.
Cook County Board of Commissioner's Public Comment Period Review
Commissioner Gamble asked the Board to review the Pubic Comment Period Guidelines. This issue will be added to the 5/21/2013 Board Meeting agenda for discussion.
Meeting Minutes
Meeting minutes may be obtained by calling Janet Simonen at 218/387-3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Tuesday, April 9, 2013
April 9, 2013 County Board Meeting: Courthouse Security, Cook County Family YMCA, Closed Session, Highway Department Work Session
County Board Chair Jan Hall, along with Commissioners Doo-Kirk, Gamble, Martinson and Hakes were all present for today's 8 1/2 hour Board Meeting. Also present were Auditor-Treasurer Braidy Powers, Personnel Director/Board Secretary Janet Simonen, and County Attorney Tim Scannell.
Public Comment
Jerome Brandt came before the Board to express his opposition to an X-ray machine and additional deputies in the Courthouse. He stated his fears that if this happens, the County Board (and other Boards) will change from being helpful, kind and considerate to being arrogant bullies. Brandt asked for mercy on the poor and no extravagant spending.
MN Counties Insurance Trust (MCIT)
Jeff Holubar of MCIT came before the Board to present the 2013 MCIT report to Cook County. MCIT is a joint powers entity made up of counties and associated public entities that pool resources to provide property, casualty and workers' compensation coverage to members.
Holubar reported that Cook County's 2013 cost is $137,529, up approximately 40% over the past 3 years. Rates are based on a formula that uses the frequency and severity of work-related injuries and illnesses. Holubar also reported that 31.2% of Cook County employees use the Employee Assistance Program (EAP), a voluntary program that provides access to professional counselors for support and advice on personal issues that may affect an employee's work performance.
State-wide Health Improvement Program (SHIP) Coordinator, Kristin Wharton
SHIP Coordinator, Kristin Wharton, updated the Board on the Active Living Summit held last Fall. The Board also agreed to her request for a letter of support from the County for Sawtooth Mountain Clinic's application to Prevention MN for the "Active Living for All" grant project.
Highway Department, County Engineer David Betts
The Board approved a special event permit for the Ham Run. The Board also accepted the bids as submitted for the CSAH 7 Rehabilitation Project and authorized awarding the project to low bidder Northland Constructors for $2,876,217.14. County Engineer David Betts and Assistant County Engineer Sam Muntean are working to reduce the cost of this project by approximately $200,000. The CSAH 7 Project is slated to begin in June with completion in August of this year.
Office of Planning and Zoning (OPZ) and Solid Waste Officer, Tim Nelson
The Board passed a resolution to continue the Lakeshore Septic System Compliance Program with inspections on (3) area lakes: McFarland, Greenwood, Tom. Cook County, with the assistance of SWCD, has been awarded a Clean Water Legacy grant to fund the inspection of these lakes. Cook County SSTS Loan Ordinance #60 was passed in 2012 authorizing Cook County to establish and administer a low interest public loan program that assists private landowners to finance site evaluation, pumping, design, installation, repair, and replacement of Subsurface Sewage Treatment Systems.
The Board authorized hiring Gary Kimball at the Tofte Transfer Station as recommended by Tim Nelson.
The Board authorized writing a letter of support to the appropriate State Legislators in support of H.F. 865 and S.F. 639 to enable manufacturers of carpets, batteries, and paint to implement end-of-life management systems for their products.
Cook County Family YMCA Project
Wade Cole, ORB Management, presented the re-bid results for Earthwork and Aluminum Storefronts/Glazing and the County Board authorized making awards to the low bidders. The costs for the Earthwork and the Aluminum Storefronts/Glazing both went down.
Cole informed the Board that the original low bid for the Painting and Coatings was incomplete. The Board directed ORB to re-bid the Painting and Coatings.
The Board also directed Cole to get bids for HVAC System Commissioning which is the process of assuring that the HVAC system and its components are installed, tested, operated and maintained properly. Once these bids are received the Board will consider authorizing this work.
Courthouse Security
Sheriff Mark Falk, supported by several members of the Courthouse Security Committee, presented a choice of (2) written resolutions on Courthouse Security for consideration by the County Board. These recommendations were based heavily on the professional recommendation of Steven Swenson of CJES Security and 15 months of study by the Courthouse Security Committee. Both are summarized below:
Resolution #1: 2 full-time deputies for Courthouse security. Full screening of persons and bags entering the Courthouse during regular Courthouse hours. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).
Resolution #2: 1 full-time deputy for Courthouse security. Full screening of persons and bags entering the Courthouse during any District Court hours or other highly-charged/high-risk events n the Courthouse at the discretion of the Sheriff. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).
The Board then engaged in a lengthy, passionate, complex and difficult debate about Courthouse Security, but did not approve either resolution.
Ultimately, the Board did pass (3) separate motions in a very fragmented and bumpy manner:
Motion 1. Authorized Sheriff Falk to obtain a used X-ray machine from FBI Office in Duluth at no charge; or if not available or not in working order, authorization to purchase an X-ray machine. (Passed 3-2 with Hakes and Hall opposed because motion did not address staffing or Metal Detector.)
After the motion to obtain the X-ray machine passed, Commissioner Hakes made a motion to support Resolution #2. Jan Hall made the second, but it failed 2-3 with Doo-Kirk, Gamble, and Martinson opposed. (Note that both Commissioners Hall and Hakes were members of the Courthouse Security Committee.)
Motion 2. Authorized Sheriff Falk to hire part-time licensed peace officer to staff the X-ray machine on Court Days. (Passed 3-2 with Hakes and Hall opposed because Sheriff Falk was not consulted.)
Motion 3. Authorized Sheriff Falk to purchase a Metal Detector. (Passed 5-0)
Personal Note on Courthouse Security--
I fully supported the recommendations of Sheriff Falk, the Courthouse Security Committee, Security Expert Steve Swenson of CJES, and the teachings of security trainings I have attended. I believe that Security decisions are best made by those responsible for providing that security, namely the law and order of our County, and should be based on the knowledge and recommendations of those professionals with security expertise.
Beyond that, I believe that NOT taking the recommendations given to the County Board exposes the County to enormous financial liability. This financial liability is in addition to the costs being incurred from the December 15, 2011 shooting (security enhancements to the building, lost work and lost productivity, increased insurance costs, training, workman's comp, staff time working on security issues, health care, Employee Assistance Program services, building cleanup, additional attorney services, etc.).
But far and above all, I'm concerned about the safety and welfare of all those who enter the Cook County Courthouse including members of the Public, County employees, jurors, elected officials, Court Administration and Courtroom Staff, Judges, defendants, victims, witnesses, probation officers and law enforcement.
I was in the Courthouse during the shooting event, I've heard the complete 9-1-1 tape and viewed the photographs of the incident. I've had detailed conversations with the victims, the employees involved in the struggle, and many of the employees in the building at the time of the shooting. I heard the gun shots, the cries for help, and the struggle. I witnessed the chaos and the extreme pain and anguish suffered by the families of those involved and the employees present. Like others, I am forever changed.
I've been accused of being too emotional in my decision-making about Courthouse Security. Yes, I am emotional about it. More importantly, I am aware of what can happen when we least expect it. It can and did happen to us. I don't ever want this to happen to anybody again and will do what I can to ensure that it doesn't.
Certainly, there is no promise that by implementing the proposed security recommendations that we will never have another incident of violence in our Courthouse. But, we need to take all reasonable steps to minimize the possibility of another Courthouse shooting or act of violence. If we do this, we have a good chance of preventing the next emotionally charged person from making a bad decision for him or herself. If we do this, we have a good chance of preventing harm to those who enter the Courthouse. If we do this, we will know that we've done all that we reasonably can. I cannot, in good conscience, support anything less.
Miscellaneous
-The Board approved 10 sesonal liquor license renewals.
-The Board approved a grant agreement for $5000 for the completion of the Gitch Gammi State Trail which included a $5000 match to be paid equally by Cook County, Lake County and the Gitch Gami Trail Association.
-The Board approved a contract with Pro-West and Associates for GIS address point data development to be paid with funds allocated from the Title III USFS SRS funds.
-The County Board agreed to send a letter of support for the grant application being made to the MN Historical Society for Historical and Cultural Legacy grant funds to purchase and stabilize the historic Bally Blacksmith Shop in Grand Marais.
Closed Session of the Cook County Board of Commissioners
Attorney Dyan Ebert of Quinlivan and Hughes was present for a closed session of the Cook County Board of Commissioners pursuant to client/attorney privilege to discuss strategy regarding threatened litigation by Tim Scannell.
Work Session with County Highway Department
The County Board and the Highway Department agree that quarterly work sessions would help the Board understand Highway Department operations and enable better decision-making. This first of these work sessions was held this afternoon and included 2013 Summer Projects, Capital Improvements, Staffing Issues, City Maintenance Agreement, and Event Permits.
Meeting Minutes
Formal meetings minutes may be obtained by going to the Cook County website or by calling Board Secretary Janet Simonen at 218-387-3602. A video of this meeting in its entirety is available by going to Boreal.TV.
Public Comment
Jerome Brandt came before the Board to express his opposition to an X-ray machine and additional deputies in the Courthouse. He stated his fears that if this happens, the County Board (and other Boards) will change from being helpful, kind and considerate to being arrogant bullies. Brandt asked for mercy on the poor and no extravagant spending.
MN Counties Insurance Trust (MCIT)
Jeff Holubar of MCIT came before the Board to present the 2013 MCIT report to Cook County. MCIT is a joint powers entity made up of counties and associated public entities that pool resources to provide property, casualty and workers' compensation coverage to members.
Holubar reported that Cook County's 2013 cost is $137,529, up approximately 40% over the past 3 years. Rates are based on a formula that uses the frequency and severity of work-related injuries and illnesses. Holubar also reported that 31.2% of Cook County employees use the Employee Assistance Program (EAP), a voluntary program that provides access to professional counselors for support and advice on personal issues that may affect an employee's work performance.
State-wide Health Improvement Program (SHIP) Coordinator, Kristin Wharton
SHIP Coordinator, Kristin Wharton, updated the Board on the Active Living Summit held last Fall. The Board also agreed to her request for a letter of support from the County for Sawtooth Mountain Clinic's application to Prevention MN for the "Active Living for All" grant project.
Highway Department, County Engineer David Betts
The Board approved a special event permit for the Ham Run. The Board also accepted the bids as submitted for the CSAH 7 Rehabilitation Project and authorized awarding the project to low bidder Northland Constructors for $2,876,217.14. County Engineer David Betts and Assistant County Engineer Sam Muntean are working to reduce the cost of this project by approximately $200,000. The CSAH 7 Project is slated to begin in June with completion in August of this year.
Office of Planning and Zoning (OPZ) and Solid Waste Officer, Tim Nelson
The Board passed a resolution to continue the Lakeshore Septic System Compliance Program with inspections on (3) area lakes: McFarland, Greenwood, Tom. Cook County, with the assistance of SWCD, has been awarded a Clean Water Legacy grant to fund the inspection of these lakes. Cook County SSTS Loan Ordinance #60 was passed in 2012 authorizing Cook County to establish and administer a low interest public loan program that assists private landowners to finance site evaluation, pumping, design, installation, repair, and replacement of Subsurface Sewage Treatment Systems.
The Board authorized hiring Gary Kimball at the Tofte Transfer Station as recommended by Tim Nelson.
The Board authorized writing a letter of support to the appropriate State Legislators in support of H.F. 865 and S.F. 639 to enable manufacturers of carpets, batteries, and paint to implement end-of-life management systems for their products.
Cook County Family YMCA Project
Wade Cole, ORB Management, presented the re-bid results for Earthwork and Aluminum Storefronts/Glazing and the County Board authorized making awards to the low bidders. The costs for the Earthwork and the Aluminum Storefronts/Glazing both went down.
Cole informed the Board that the original low bid for the Painting and Coatings was incomplete. The Board directed ORB to re-bid the Painting and Coatings.
The Board also directed Cole to get bids for HVAC System Commissioning which is the process of assuring that the HVAC system and its components are installed, tested, operated and maintained properly. Once these bids are received the Board will consider authorizing this work.
Courthouse Security
Sheriff Mark Falk, supported by several members of the Courthouse Security Committee, presented a choice of (2) written resolutions on Courthouse Security for consideration by the County Board. These recommendations were based heavily on the professional recommendation of Steven Swenson of CJES Security and 15 months of study by the Courthouse Security Committee. Both are summarized below:
Resolution #1: 2 full-time deputies for Courthouse security. Full screening of persons and bags entering the Courthouse during regular Courthouse hours. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).
Resolution #2: 1 full-time deputy for Courthouse security. Full screening of persons and bags entering the Courthouse during any District Court hours or other highly-charged/high-risk events n the Courthouse at the discretion of the Sheriff. Purchase of equipment necessary to screen bags and persons (X-ray and Metal Detection).
The Board then engaged in a lengthy, passionate, complex and difficult debate about Courthouse Security, but did not approve either resolution.
Ultimately, the Board did pass (3) separate motions in a very fragmented and bumpy manner:
Motion 1. Authorized Sheriff Falk to obtain a used X-ray machine from FBI Office in Duluth at no charge; or if not available or not in working order, authorization to purchase an X-ray machine. (Passed 3-2 with Hakes and Hall opposed because motion did not address staffing or Metal Detector.)
After the motion to obtain the X-ray machine passed, Commissioner Hakes made a motion to support Resolution #2. Jan Hall made the second, but it failed 2-3 with Doo-Kirk, Gamble, and Martinson opposed. (Note that both Commissioners Hall and Hakes were members of the Courthouse Security Committee.)
Motion 2. Authorized Sheriff Falk to hire part-time licensed peace officer to staff the X-ray machine on Court Days. (Passed 3-2 with Hakes and Hall opposed because Sheriff Falk was not consulted.)
Motion 3. Authorized Sheriff Falk to purchase a Metal Detector. (Passed 5-0)
Personal Note on Courthouse Security--
I fully supported the recommendations of Sheriff Falk, the Courthouse Security Committee, Security Expert Steve Swenson of CJES, and the teachings of security trainings I have attended. I believe that Security decisions are best made by those responsible for providing that security, namely the law and order of our County, and should be based on the knowledge and recommendations of those professionals with security expertise.
Beyond that, I believe that NOT taking the recommendations given to the County Board exposes the County to enormous financial liability. This financial liability is in addition to the costs being incurred from the December 15, 2011 shooting (security enhancements to the building, lost work and lost productivity, increased insurance costs, training, workman's comp, staff time working on security issues, health care, Employee Assistance Program services, building cleanup, additional attorney services, etc.).
But far and above all, I'm concerned about the safety and welfare of all those who enter the Cook County Courthouse including members of the Public, County employees, jurors, elected officials, Court Administration and Courtroom Staff, Judges, defendants, victims, witnesses, probation officers and law enforcement.
I was in the Courthouse during the shooting event, I've heard the complete 9-1-1 tape and viewed the photographs of the incident. I've had detailed conversations with the victims, the employees involved in the struggle, and many of the employees in the building at the time of the shooting. I heard the gun shots, the cries for help, and the struggle. I witnessed the chaos and the extreme pain and anguish suffered by the families of those involved and the employees present. Like others, I am forever changed.
I've been accused of being too emotional in my decision-making about Courthouse Security. Yes, I am emotional about it. More importantly, I am aware of what can happen when we least expect it. It can and did happen to us. I don't ever want this to happen to anybody again and will do what I can to ensure that it doesn't.
Certainly, there is no promise that by implementing the proposed security recommendations that we will never have another incident of violence in our Courthouse. But, we need to take all reasonable steps to minimize the possibility of another Courthouse shooting or act of violence. If we do this, we have a good chance of preventing the next emotionally charged person from making a bad decision for him or herself. If we do this, we have a good chance of preventing harm to those who enter the Courthouse. If we do this, we will know that we've done all that we reasonably can. I cannot, in good conscience, support anything less.
Miscellaneous
-The Board approved 10 sesonal liquor license renewals.
-The Board approved a grant agreement for $5000 for the completion of the Gitch Gammi State Trail which included a $5000 match to be paid equally by Cook County, Lake County and the Gitch Gami Trail Association.
-The Board approved a contract with Pro-West and Associates for GIS address point data development to be paid with funds allocated from the Title III USFS SRS funds.
-The County Board agreed to send a letter of support for the grant application being made to the MN Historical Society for Historical and Cultural Legacy grant funds to purchase and stabilize the historic Bally Blacksmith Shop in Grand Marais.
Closed Session of the Cook County Board of Commissioners
Attorney Dyan Ebert of Quinlivan and Hughes was present for a closed session of the Cook County Board of Commissioners pursuant to client/attorney privilege to discuss strategy regarding threatened litigation by Tim Scannell.
Work Session with County Highway Department
The County Board and the Highway Department agree that quarterly work sessions would help the Board understand Highway Department operations and enable better decision-making. This first of these work sessions was held this afternoon and included 2013 Summer Projects, Capital Improvements, Staffing Issues, City Maintenance Agreement, and Event Permits.
Meeting Minutes
Formal meetings minutes may be obtained by going to the Cook County website or by calling Board Secretary Janet Simonen at 218-387-3602. A video of this meeting in its entirety is available by going to Boreal.TV.
Tuesday, March 19, 2013
Human Services Board Meeting and County Board Meeting for March 19, 2013
Human Services Board Meeting
The Board approved Futterer's request to hire Michael Garry as the full-time replacement for Wendy Danielson as the Cook County Child Support Officer. The Board also authorized Futterer to move forward with a Redesign Pilot project with Carlton County for shared supervision and working with the established Carlton County child support unit team. This should have no adverse implications to Cook County clients for these services. Futterer is moving forward to determine the full financial implications and legal issues.
Human Services Board Chair Sue Hakes, and Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Bruce Martinson were all present at today's Human Services Board Meeting. Jerry Lilja arrived a bit late due to being snowed in at his home. Also present were Public Health and Human Services Director Sue Futterer, Personel Director Janet Simonen and Case Aid Alison McIntyre.
Committee Reports
Committee Reports were given by the individual board members that serve on those committees: AEOA - Sue Hakes, Arrowhead Regional Corrections - Jan Hall & Garry Gamble, Community Health Board - Jan Hall, Public Health and Human Services Advisory Committee - Carla LaPointe, Health Care Planning Committee - Bruce Martinson, North Shore Collaborative - Sue Hakes.
In Home Support Program, Social Worker Martina Williams
Martina Williams, Licensed Social Worker, gave a thorough overview of her work on the Cook County In-Home Support Program. The Cook County In-Home Support Program (IHS) assists individuals in need of in-home care by providing specific services so that they may remain living safely in their homes and function at their highest capacity. IHS services County residents with a permanent or temporary disability. It also serves individuals 65 and over in need of in-home care whether or not they suffer from a disability.
The Cook County IHS program is staffed by 14 part-time providers; Williams serves as the Coordinator. Referrals to the program come from many sources including PHHS Staff, Sawtooth Mountain Clinic, North Shore Hospital, North Shore Home Care, family and friends, or the individual seeking assistance.
Williams reported that there are currently 34 In-Home Support Clients. Coordinating and providing these vital services is getting more and complex as costs increase, funding decreases, financials become more complex, and the need to coordinate with other programs grows. In addition to this work, Williams is also a Social Worker for the County. She is well suited to the position and enjoys the work.
February Financial Report - Sue Futterer
The February Financial Report was presented by Sue Futterer in the absence of Jan Parish, Income Maintenance and Fiscal Supervisor.
Director's Report - Sue Futterer
The Board discussed in some detail the Home Health Care program (different from the In-Home Support Program) provided by the Cook County North Shore Hospital and supported by Cook County. This discussion was prompted by County resident Tamara Rude, who was also present at today's meeting. In an email to the Human Service Board, Rude had expressed her concern about the County's 3% annual reduction in support funding for this program. Rude's concern about how we will provide critical support to our elderly population is valid; her concern is shared by the Human Services Board, Public Health and Human Services and the Cook County North Shore Hospital.
Home Health Care used to be provided by the County. Several years ago (circa 1997) the program was taken over by the Hospital. At that time an agreement was made between the Hospital and the County for the County to provide some financial support to the Hospital for Home Health Care. Budget constraints on the County led to the current plan to reduce funding for this program by 3% annually.
Recently, PHHS Director Sue Futterer, and Cook County North Shore Director Kimber Wraalstad have discussed the importance of this program and the funding challenges for this non-mandated program. It is anticipated that Wraalstad will come to the Human Services Board and the County Board to ask for stabilization of the ~$40,000 in funding paid by the County to the Hospital for Home Health Care. This request will be included as part of the 2014 Budget discussions. Commissioner Doo-Kirk, County liaison to the Hospital Board, reported that the Hospital Board considers this program a high priority and has no plans to discontinue it.
Futterer and Hakes both thanked Tamara Rude for expressing her concern and for attending the meeting to be a part of the conversation.
Futterer updated the Board on Region 3 Redesign, noting that Cook County's date to implement E-Docs has been pushed to September 2014 due to lack of broadband services in Cook County.
The Board approved Futterer's request to hire Michael Garry as the full-time replacement for Wendy Danielson as the Cook County Child Support Officer. The Board also authorized Futterer to move forward with a Redesign Pilot project with Carlton County for shared supervision and working with the established Carlton County child support unit team. This should have no adverse implications to Cook County clients for these services. Futterer is moving forward to determine the full financial implications and legal issues.
Futterer expressed concern about the workload increases that are coming to MN counties as a result of the changes in Health Care. It is anticipated that extra county staff will need to be hired sometime late summer or early fall 2014 to process client applications that used to be processed at the State. Futterer requested that County Commissioners work with our legislators to seek some portion of the Federal reimbursement funding going to the State to at least offset some of this additional expense to counties.
Board Actions
The Board passed a motion to provide $4500 in support of Cecelia Bloomquist's training as a Parent-Child Interaction Therapist (PCIT). PCIT is an evidence based treatment designed to improve the relationship between a parent or other caregiver and the child 2 1/2 - 7 with diagnosed severe disruptive behavior. This work is part of the larger strategy for early intervention in an effort to avoid out-of-home placement of children.
The Board approved hiring a temporary replacement for a Case Aid/Office Support worker going on Parenting Leave.
Cook County Board Meeting
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Janet Simonen and Auditor-Treasurer Braidy Powers.
Public Comment
Tod Sylvester came before the County Board to express his concern over remarks posted to Facebook by Cook County Visitor's Bureau Director, Sally Nankivell regarding Cook County culture.
North House Folk School
North House Folk School Director Greg Wright and North House Board Member Buck Benson came before the County Board to give their annual report on North House. Wright shared that North House is celebrating its 16th Birthday this year, and that student enrollment is up significantly. Members of the County Board expressed their thanks to North House for being a great community asset in a multitude of ways.
Information Systems, IT Director Danna MacKenzie and Sheriff Mark Falk
The Board approved a Memorandum of Understanding with the State of MN for the 2011 Homeland Security Cyber Security grant participation. The purpose of this grant is to improve the monitoring of state and local government computer networks for cyber security risks and threats.
The Board authorized proceeding with the purchase of a Motorola MCC7500 Radio Console and integration services from St. Louis County for a project cost of ~$170,000. This console will provide Cook County full integration with the state-wide ARMER radio system.
MacKenzie and Falk were extremely pleased to announce that Cook County was successful in obtaining a FEMA Grant in the amount of $648,000 for ARMER radios for Cook County firefighters. The County is committed to providing $34,000 in matching funds. MacKenzie and Falk recognized Jim Boyd and Jetty St. John for their grant writing work in this achievement and the Board concurred.
The Board made a motion to designate the Cook County Communications Committee as the entity that will review requests and make recommendations to the County Board regarding the ARMER radio system.
Office of Planning and Zoning, Tim Nelson Director and Solid Waste Officer
The Board authorized publishing a notice to fill the position vacated by the resignation of Roger Michaelson at the Tofte Transfer Station. The Tofte Transfer Station Attendance is a permanent part-time position that fluctuates between 12 and 18 hours per week depending on the season.
Hedstrom Lumber
Company President Howard Hedstrom, Accountant Chris Hegg and Attorney Baiers Hereen came before the County Board to request that the County release all non-operating properties owned by Hedstrom Lumber from being collateral on their $150,000 County Revolving Loan. Hedstrom reported a steady recovery from the market forces that created the recent financial challenges for Hedstrom Lumber. The County Board had no reservations about changing the collateral from non-operating properties to the actual Mill property.
Hedstrom was happy to report that Hedstrom Lumber Company will be celebrating 100 years in 2014.
Hedstrom was happy to report that Hedstrom Lumber Company will be celebrating 100 years in 2014.
One Percent Projects
Commissioner Hakes reported that the ISD166 School Board approved the change in the Cook County Family YMCA floorplan to a) leave the existing Girl's Locker Room as one locker room and b) restore one of the Elementary Gym locker rooms back to a locker room instead of a storage space. Because of this change, the ISD166 School Board also requested that the County pay for a Security Door. The estimated cost for the locker room renovation is $10,000 and the security door is $6,000.
Braidy Powers is investigating whether or not One Percent Funds may be used for the locker room restoration. The Board passed a motion 3-2 (Doo-Kirk and Gamble opposed) to use the County Building Fund to pay for this if it is not possible or reasonable to pay this from One Percent Funds.
The Board passed a motion 4-1 (Gamble opposed) to pay for the Security Door from the Building Fund. Braidy Powers reported that the Building Fund has enough money in it to support these needs.
This change to the locker rooms was made to reduce the cost of the Cook County Family YMCA project by ~$75,000 and bring it to within the $9.5 million budget.
Veterans Support Project
Commissioner Hakes reported that she has met with Will Surbaugh (11 year old student at GES), his father Steve Surbaugh, and County Veteran's Service Officer Clarence "Clinker" Everson regarding Will and Steve's idea to promote the pursuit of a fellowship from "The Mission Continues". This fellowship program is intended to ease the Veteran's transition to the civilian world by empowering Veterans to serve and lead by working with a local not-for-profit.
North House Folk School has agreed to help raise funds and to provide this 20 hours/week for 26 weeks fellowship opportunity should a Cook County Veteran be successful in receiving this grant. This opportunity is available to post 9/11 men and women veterans.
Will Surbaugh is making posters to announce the opportunity and find applicants. The team is also hoping for an article in the local newspapers and an interview on WTIP. Stay tuned as this opportunity evolves.
You may remember that Will Surbaugh raised over $15,000 for The Mission Continues by doing over 600 push ups in just one hour!
HOME Consortium
Commissioner Hakes reported that she and EDA Housing Director, Nancy Grabko, had success at the HOME Consortium meeting last Friday in Virginia, MN. The Cook County EDA was awarded $30,000 in rental rehabilitation funding and $70,000 (through AEOA) for the Grand Marais Apartment rehabilitation project currently underway. In addition, Hakes and Grabko met with AEOA to discuss a potential construction project for Affordable Rental Housing in Cook County.
Meeting Minutes
A copy of the approved meeting minutes will be made available on the Cook County website or by calling Board Secretary Janet Simonen at 218 387 3602. A video of this meeting is available for viewing on Boreal.TV.
Thursday, March 14, 2013
March 12 County Board Meeting: Blacksmith Shop, Courthouse Security, Staffing
Board Chair Jan Hall was absent due to illness so Vice-Chair Bruce Martinson called the meeting to order. Also present were Commissioners Heidi Doo-Kirk, Garry Gamble and Sue Hakes, Auditor-Treasurer Braidy Powers, Personnel Director Janet Simonen and Assistant County Attorney Molly Hicken.
Public Comment
No member of the Public opted to address the County Board.
Cook County Historical Society
The County Board voted 4-0 to work with the Cook County Historical Society to purchase Bill Bally's Blacksmith Shop, an historical landmark in Grand Marais. The Board approved a purchase agreement offer for $130,000 hopefully to be paid with grant funds from the MN Historical Society. In an effort to minimize any liability from environmental contamination on this site, the County had a Phase I Environmental Site Assessment done per MPCA protocol. As a result of this test, the Seller has agreed to remove all known outside tanks on the property and seal & cap the existing well. Both Tim Nelson, Director of the Office of Planning and Zoning, and Tim Scannell, County Attorney, provided a written summary for the County Board in which they stated that they "remain confident that the County would be adequately protected in the future should we determine to accept the Phase I report and continue with the property acquisition in partnership with the Historical Society without requiring a Phase II assessment". It is the County's intention to transfer ownership of this property to the Historical Society in 5 years.
Law Enforcement, Sheriff Mark Falk
The Board voted to accept the 2013 State of MN Annual County Boat and Water Safety Grant Agreement in the amount of $12,944. These funds will be used for personnel costs, supplies and equipment related to boat and water safety and patrol.
The Board approved the purchase of (5) squad cars at a cost of $154,539 plus ~$10-15,000 per squad for equipment and upfit. This purchase is consistent with the Law Enforcement policy to trade cars with over 85,000 miles and will be paid for from the Sheriff's car reserve fund. This purchasing policy has been in place for several years, allowing for consistent budgeting and ensuring that equipment meets necessary performance standards for Law Enforcement.
The Board approved the purchase of 12 Tactical Shields to enhance officer safety in tactical responses including situations with active shooters, barricaded suspects and high risk entry. The cost for the shields is $34,200 and is in the 2013 budget.
The Board authorized Law Enforcement to use the Cook County Courthouse April 5-7 (after regular work hours) for active shooter training with the US Border Patrol. Friday evening would include classroom instruction and April 6-7 would be hands on training with simunitions. Special notice will be given to all employees of this event, the building will be locked and notices will be posted on entrance doors.
Sheriff Falk and IT Director Danna MacKenzie gave the Board an update on the progress of implementing ARMER in Cook County.
Cook County Courthouse Security
A Courthouse Security Committee was formed after the December 2011 shooting in the County Attorney's office. Many recommendations from the Courthouse Security Committee were implemented in 2012 including: enhanced security in the County Attorney office, enhanced security in the Courtroom and access hallways and conference rooms, limiting entrance to the Courthouse to one door, signage disallowing weapons, employee safety training and drills, adjustments to the floorplan, lockers in Probation, etc.
In addition, Steve Swenson of the Center for Executive Judicial Security (CJES), was contracted to do a Safety Assessment for the Cook County Courthouse. Based on many hours of discussion and deliberation on the CJES recomendations, the Security Committee recommended again on 3/12 the following security enhancements for the Courthouse: X-ray Metal Detector at the Courthouse entrance, duress buttons and security cameras, county-wide paging system, keycard access control system. In addition the Committee recommended duress buttons and security cameras at the Community Center and the Highway Department.
The County Board discussed these recommendations and authorized Brian Silence to proceed on all recommendations with the exception of the X-ray Metal Detector at the Courthouse entrance. Installation of an X-ray Metal Detector will be discussed at an April 9 Work Session of the County Board. Installation of an X-ray Metal Detector was the #1 recommendation from Steve Swenson of CJES, but it is also the most expensive because it requires the attendance of additional law enforcement personnel. However, it was also noted that the December 2011 shooting incident was very costly to the County in a multitude of ways; any future incidents would be very expensive as well.
PUBLIC HEARING: Schroeder Property Survey
A public hearing was held for all interested parties to appear and be heard regarding the assessment of resurvey costs in Sections 7, 8, 9 17 and 18 all in Township 58 North, Range 5 West. After the hearing, the Board moved to establish the costs at $600 for 10-20-30 acre lots and $17.6556/acre for landowners with 40 combined acres of more.
Firewise Committee
Based on the recommendation of the Firewise Committee, the Board approved George Carlson as a vendor to install water-front and non-water front sprinkler systems under the FEMA grant for this work.
Irish Creek Winter Maintenance Subordinate Service District
The Cook County Board of Commissioners will hold a Public Hearing to consider a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District and to discontinue the snowplowing service provided within the service district. The Public Hearing will be held on June 25, 2013 at 10:30 am in the County Commissioner's Room at the Courthouse. Notice of this Hearing has been published and sent to each property owner paying a share of the costs.
Cook County Local Energy (CCLEP) Project
George Wilkes and Paul Nelson of CCLEP, along with Mark Spurr of FVB Energy came before the Board to ask the County Board to do two things: 1) release funding for the Step 2 Study for Biomass District Heating in Grand Marais, and 2) provide a letter of intent that expresses the County Board's non-binding interest in becoming an Initial Customer of the prospective district heating system for the following County buildings: Courthouse, existing Community Center, new YMCA facility, County Garages 1 & 2, and the Law Enforcement Center. After an overview and discussion of the Step 1 Study results, the Board approved 3-1 (Gamble opposed) the release of $243,000 of One Percent Sales Tax Funds that had been reserved for the Step 2 Study. It should be noted that this decision was NOT to approve or disapprove of a Biomass District Heat Plant in Grand Marais. That decision will ultimately be made by the City of Grand Marais PUC as they are currently slated to build and manage the facility should it prove viable.
Maple Hill Gravel Pit Operations
Highway Engineer David Betts and Maintenance Supervisor Russell Klegstad presented their report regarding the operations and environmental impacts of the Maple Hill Gravel Pit. This pit consists of upper and lower pits that are joined by a steep and dangerous roadway. Current access to both pits is from the north on CR54, just past the Maple Hill Church. The Maple Hill Pit is an important clay mining operation for Cook County and has been in operation since circa 1980. Betts and Klegstad are recommending the County purchase a ~10 acre parcel of land to build a road that will provide safer and shorter access to the lower Maple Hill Pit. The current plan has been presented to the MPCA and verbal go-ahead given.
Vice-Chair Bruce Martinson opened the discussion up to several members of the Public for comment: William Kloster, Rob Nelson, Mike Gilquist, George Humphrey and Steve Benson. Most of the public comment expressed was concern about erosion, potential contamination of the water table, runoff into the feeder creeks for the Little Devil Track River, and costs.
CLOSED SESSION: Land Purchase Agreement
The County Board held a closed session to discuss the potential purchase of ~10 acre parcel from Hedstrom Lumber Company for building a new access road to the Maple Hill Pit.
After the closed session a motion was moved forward by a 3-1 vote (Doo-Kirk opposed) to approve a purchase agreement for the purchase of ~10 acres from Hedstrom Lumber Company for $45,000 subject to the Seller providing a survey at the Seller's cost, an acceptable appraisal, marketable title, and review by the County Attorney. A second motion was passed 4-0 to hire Forsythe Appraisals to do the appraisal of this property.
Rocksteady Running Fall and Spring Trail Races
The County Board approved special event permits for both the Spring and Fall Rocksteady Running Trail Races. These events will be held May 18-19 and September 6-7, all in 2013.
Cook County Water Plan Advisory Committee
The Board approved the citizen appointment of Chuck Futterer to the Water Plan Advisory Committee as recommended by the Committee.
County Assessor's Staffing
The County Board authorized a new 35-hour week Assessor's Technical Clerk position subject to a job description review. The vote passed 3-1 (Doo-Kirk opposed). The MN Department of Revenue has requested a 5-year plan that demonstrates how Cook County will come into compliance with the assessing requirements of the Department of Revenue. The mandate for doing an on-site review of each property every 5 years is not being met in Cook County, a situation that needs to be corrected to ensure fair and equitable assessments of private property and avoid possible intervention by the Department of Revenue. This new position was approved for 5-years with the potential to add a 6th year based on a 5-year review.
The Board also passed a motion to assess the overall staffing of the County and will use counties with similar demographics as one comparison tool in this assessment.
Courthouse Office Space
The County Board created a Space Subcommittee several months ago to recommend a Courthouse Floorplan that would accomodate two major goals: 1) Safety enhancements, and 2) Creating a space for the IT Department. The County Board approved the Space Committee's recommended Courthouse Floorplan and authorized Maintenance Director Brian Silence to get quotes and begin the work. In an effort to minimize the disruption to the business of the County, these changes may take several months to complete.
Cook County Family YMCA Project
The Board voted to accept ORB's recommendation to engage in a contract with Fabcon Precast. Fabcon Precast was the only company to submit a proposal for the Precast rebid. This contract will be reviewed by the County Attorney.
Meeting Minutes
A complete copy of the official meeting minutes is available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this entire meeting may be viewed by going to Boreal.TV.
Public Comment
No member of the Public opted to address the County Board.
Cook County Historical Society
Law Enforcement, Sheriff Mark Falk
The Board voted to accept the 2013 State of MN Annual County Boat and Water Safety Grant Agreement in the amount of $12,944. These funds will be used for personnel costs, supplies and equipment related to boat and water safety and patrol.
The Board approved the purchase of (5) squad cars at a cost of $154,539 plus ~$10-15,000 per squad for equipment and upfit. This purchase is consistent with the Law Enforcement policy to trade cars with over 85,000 miles and will be paid for from the Sheriff's car reserve fund. This purchasing policy has been in place for several years, allowing for consistent budgeting and ensuring that equipment meets necessary performance standards for Law Enforcement.
The Board approved the purchase of 12 Tactical Shields to enhance officer safety in tactical responses including situations with active shooters, barricaded suspects and high risk entry. The cost for the shields is $34,200 and is in the 2013 budget.
The Board authorized Law Enforcement to use the Cook County Courthouse April 5-7 (after regular work hours) for active shooter training with the US Border Patrol. Friday evening would include classroom instruction and April 6-7 would be hands on training with simunitions. Special notice will be given to all employees of this event, the building will be locked and notices will be posted on entrance doors.
Sheriff Falk and IT Director Danna MacKenzie gave the Board an update on the progress of implementing ARMER in Cook County.
Cook County Courthouse Security
A Courthouse Security Committee was formed after the December 2011 shooting in the County Attorney's office. Many recommendations from the Courthouse Security Committee were implemented in 2012 including: enhanced security in the County Attorney office, enhanced security in the Courtroom and access hallways and conference rooms, limiting entrance to the Courthouse to one door, signage disallowing weapons, employee safety training and drills, adjustments to the floorplan, lockers in Probation, etc.
In addition, Steve Swenson of the Center for Executive Judicial Security (CJES), was contracted to do a Safety Assessment for the Cook County Courthouse. Based on many hours of discussion and deliberation on the CJES recomendations, the Security Committee recommended again on 3/12 the following security enhancements for the Courthouse: X-ray Metal Detector at the Courthouse entrance, duress buttons and security cameras, county-wide paging system, keycard access control system. In addition the Committee recommended duress buttons and security cameras at the Community Center and the Highway Department.
The County Board discussed these recommendations and authorized Brian Silence to proceed on all recommendations with the exception of the X-ray Metal Detector at the Courthouse entrance. Installation of an X-ray Metal Detector will be discussed at an April 9 Work Session of the County Board. Installation of an X-ray Metal Detector was the #1 recommendation from Steve Swenson of CJES, but it is also the most expensive because it requires the attendance of additional law enforcement personnel. However, it was also noted that the December 2011 shooting incident was very costly to the County in a multitude of ways; any future incidents would be very expensive as well.
PUBLIC HEARING: Schroeder Property Survey
A public hearing was held for all interested parties to appear and be heard regarding the assessment of resurvey costs in Sections 7, 8, 9 17 and 18 all in Township 58 North, Range 5 West. After the hearing, the Board moved to establish the costs at $600 for 10-20-30 acre lots and $17.6556/acre for landowners with 40 combined acres of more.
Firewise Committee
Based on the recommendation of the Firewise Committee, the Board approved George Carlson as a vendor to install water-front and non-water front sprinkler systems under the FEMA grant for this work.
Irish Creek Winter Maintenance Subordinate Service District
The Cook County Board of Commissioners will hold a Public Hearing to consider a resolution to withdraw the Irish Creek Winter Maintenance Subordinate Service District and to discontinue the snowplowing service provided within the service district. The Public Hearing will be held on June 25, 2013 at 10:30 am in the County Commissioner's Room at the Courthouse. Notice of this Hearing has been published and sent to each property owner paying a share of the costs.
Cook County Local Energy (CCLEP) Project
George Wilkes and Paul Nelson of CCLEP, along with Mark Spurr of FVB Energy came before the Board to ask the County Board to do two things: 1) release funding for the Step 2 Study for Biomass District Heating in Grand Marais, and 2) provide a letter of intent that expresses the County Board's non-binding interest in becoming an Initial Customer of the prospective district heating system for the following County buildings: Courthouse, existing Community Center, new YMCA facility, County Garages 1 & 2, and the Law Enforcement Center. After an overview and discussion of the Step 1 Study results, the Board approved 3-1 (Gamble opposed) the release of $243,000 of One Percent Sales Tax Funds that had been reserved for the Step 2 Study. It should be noted that this decision was NOT to approve or disapprove of a Biomass District Heat Plant in Grand Marais. That decision will ultimately be made by the City of Grand Marais PUC as they are currently slated to build and manage the facility should it prove viable.
Maple Hill Gravel Pit Operations
Highway Engineer David Betts and Maintenance Supervisor Russell Klegstad presented their report regarding the operations and environmental impacts of the Maple Hill Gravel Pit. This pit consists of upper and lower pits that are joined by a steep and dangerous roadway. Current access to both pits is from the north on CR54, just past the Maple Hill Church. The Maple Hill Pit is an important clay mining operation for Cook County and has been in operation since circa 1980. Betts and Klegstad are recommending the County purchase a ~10 acre parcel of land to build a road that will provide safer and shorter access to the lower Maple Hill Pit. The current plan has been presented to the MPCA and verbal go-ahead given.
Vice-Chair Bruce Martinson opened the discussion up to several members of the Public for comment: William Kloster, Rob Nelson, Mike Gilquist, George Humphrey and Steve Benson. Most of the public comment expressed was concern about erosion, potential contamination of the water table, runoff into the feeder creeks for the Little Devil Track River, and costs.
CLOSED SESSION: Land Purchase Agreement
The County Board held a closed session to discuss the potential purchase of ~10 acre parcel from Hedstrom Lumber Company for building a new access road to the Maple Hill Pit.
After the closed session a motion was moved forward by a 3-1 vote (Doo-Kirk opposed) to approve a purchase agreement for the purchase of ~10 acres from Hedstrom Lumber Company for $45,000 subject to the Seller providing a survey at the Seller's cost, an acceptable appraisal, marketable title, and review by the County Attorney. A second motion was passed 4-0 to hire Forsythe Appraisals to do the appraisal of this property.
Rocksteady Running Fall and Spring Trail Races
The County Board approved special event permits for both the Spring and Fall Rocksteady Running Trail Races. These events will be held May 18-19 and September 6-7, all in 2013.
Cook County Water Plan Advisory Committee
The Board approved the citizen appointment of Chuck Futterer to the Water Plan Advisory Committee as recommended by the Committee.
County Assessor's Staffing
The County Board authorized a new 35-hour week Assessor's Technical Clerk position subject to a job description review. The vote passed 3-1 (Doo-Kirk opposed). The MN Department of Revenue has requested a 5-year plan that demonstrates how Cook County will come into compliance with the assessing requirements of the Department of Revenue. The mandate for doing an on-site review of each property every 5 years is not being met in Cook County, a situation that needs to be corrected to ensure fair and equitable assessments of private property and avoid possible intervention by the Department of Revenue. This new position was approved for 5-years with the potential to add a 6th year based on a 5-year review.
The Board also passed a motion to assess the overall staffing of the County and will use counties with similar demographics as one comparison tool in this assessment.
Courthouse Office Space
The County Board created a Space Subcommittee several months ago to recommend a Courthouse Floorplan that would accomodate two major goals: 1) Safety enhancements, and 2) Creating a space for the IT Department. The County Board approved the Space Committee's recommended Courthouse Floorplan and authorized Maintenance Director Brian Silence to get quotes and begin the work. In an effort to minimize the disruption to the business of the County, these changes may take several months to complete.
Cook County Family YMCA Project
The Board voted to accept ORB's recommendation to engage in a contract with Fabcon Precast. Fabcon Precast was the only company to submit a proposal for the Precast rebid. This contract will be reviewed by the County Attorney.
Meeting Minutes
A complete copy of the official meeting minutes is available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this entire meeting may be viewed by going to Boreal.TV.
Tuesday, February 26, 2013
Cook County Board of Commissioners Meeting: ATVs, Blacksmith Shop, YMCA
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the County Board opted to come before the County Board.
Superior Cycling Association
Adam Harju of the Superior Cycling Association came before the Board to request the County support the Federal Recreational Trails Program Grant application for extending mountain bike trails in Cook County. The Board agreed unanimously to be the applicant for this grant and ultimately, the fiscal agent. This project proposes to construct an extension of Cook County Mountain Bike "single track" trails by (2) miles at the Pincushion Recreation Area and (2) miles at the Britton Peak Trailhead for a total of (4) additional miles.
Cook County Historical Society (CCHS)
Cook County Historical Society Director Carrie McHugh and President Gene Erickson came before the County Board to request the County support the Historical Society (CCHS) in its quest to purchase Bally's Blacksmith Shop property for $130,000. Specifically, they requested the County be the Purchaser of the Blacksmith Shop as recommended by the Minnesota Historical Society (MHS) in order to be more successful in the pursuit of funding from the MHS. The County Board authorized entering into a Purchase Agreement with the owners of the Blacksmith Shop for $130,000 with $2000 earnest money, subject to a Phase I Environmental test, successful financing by grant or fundraising, marketable title and County Attorney's Office review. Time is of the essence in getting the Purchase Agreement in place as the grants are due March 15, 2013.
Schroeder Survey
Contracted County Surveyor Wayne Hensche came before the County Board to present the completed survey information, plat, costs and proposed assessments for the Schroeder Survey which was requested by private landowners and approved by both the Schroeder Town Board and Cook County Board. The Board approved the plat and set the Public Hearing for March 12, 2013 at 10 am to assess the survey expense. If you have questions or need information about this process, feel free to contact County Auditor-Treasurer Braidy Powers at 387-3646.
Norpine Trail Association
The Board agreed to support a grant application to the MN DNR for the Federal Recreational Trail Program 2013 Equipment Grant Application. The County agreed to act as fiscal agent should this grant be awarded to Cook County. A 25% match is being provided by Cascade Lodge and Solbakken Resort.
ARMER Radio Update
Information Systems Director Danna MacKenzie and Rowan Watkins, Sheriff Mark Falk and Deputy Leif Lunde came before the County Board to provide an update on Allied Radio Matrix for Emergency Response (ARMER) installation and use in Cook County. Current and future users of ARMER in Cook County include Law Enforcement, Highway Department, Grand Portage, Fire Departments. Indicators are good that Cook County will received partial funding from FEMA to help pay for radios for the volunteer fire departments. A County-wide Radio Users email list is being compiled so that all users may be kept informed about radio issues both as the ARMER project is implemented and operating.
Highway Department
Assistant County Engineer, Sam Muntean, came before the Board to request authorization to solicit bids for the CSAH 7 Rehabilitation project; the Board approved this request. This project will be paid for using State Aid funds. Muntean reported that the project is due to start in June 2013 and will take 10 weeks to complete. The type of work to be done includes culvert repairs and replacement, bituminous removal, bituminous surfacing, aggregate base, aggregate shouldering. This work is slated for CSAH 7 between Highway 61 and CSAH 6.
PUBLIC HEARING on Cook County ATV Ordinance
A Public Hearing was held to consider removal of the ATV Ordinance expiration/sunset provision. In addition, the Cook County Highway Engineer, David Betts, recommended the ATV Ordinance be changed to allow ATVs on the Gunflint Trail up to County Road 60. In the audience were approximately 20 people. Paul James spoke in favor of making the ATV Ordinance permanent. John Bottger said he commended the ATV riders and hadn't seen any problems. The Board voted unanimously to make the Ordinance permanent, expand riding on the Gunflint Trail up to County Road 60, and make some administrative changes to better identify roads.
Veteran's Services
Commissioner Sue Hakes reported that both she and County Veteran's Service Officer (VSO) Clarence Everson attended a meeting sponsored by ARDC in Duluth last Friday. The purpose of the meeting was to dialogue with other NE Minnesota County Commissioners and VSOs, ARDC Staff, MN Dot, MACV, and AEOA to identify common concerns for Veteran's living in rural MN. Most of the discussion focused on providing Veterans with better access to medical care whether it be through improved transportation, expanding CBOC medical facilities in the area, or restoring fee-based medical services. Hakes gave a short presentation about the recent FUTURES Workshop she attended at Camp Ripley to discuss Veteran's issues. The group is eager to move forward on this work and next steps are being identified at the local, State and Federal levels.
Assessor's Office Staffing Request
Jan Hall led a discussion regarding the need for additional staffing in the Assessor's Office. The Board discussed several options including a) hiring a full-time employee, and b) hiring a year-round employee for 28 hours/week and training an existing County employee to fill in 1 day/week. Hall recommended the subcommittee regroup with County Assessor Betty Schultz to discuss these options further.
Cook County Family YMCA Project
The County Board held a work session to discuss the Cook County Family YMCA. Also present were Attorney Ken Donovan from Fryberger, Tim Scannell, Braidy Powers, Janet Simonen, Wade Cole and Mark Kragenbring from ORB and Dan Miller from JLG Architects.
Wade Cole gave an overview of the changes to the floor plan and cost/scope reductions as recommended to the County Board by the CCFY Steering Committee. The Board approved the floor plan. They also reviewed the Bid Items to determine what work, if any, should be re-bid. After a lengthy discussion, the Board voted to re-bid (2) packages: Earthwork and Storefront. The remainder of the bids were approved to the low bidders contingent upon an acceptable contract which includes value engineering changes.
The CCFY Steering Committee passed a motion to "recommend that the County take any 1% funds unallocated to be held in reserve for the CCFY project and any outdoor county recreation projects as part of the Community Center project." Hakes brought this recommendation before the Board but it was voted down 2-3 (Aye: Hakes and Martinson, Nay: Doo-Kirk, Gamble, Hall).
Commissioner Hakes expressed her concern that the unallocated ~$500K of 1% funding be put in reserve until all existing 1% projects were completed and made this motion which passed unanimously. It was agreed that this reserve was not dedicated for any specific project.
Last note: The Steering Committee is working extremely hard to plan for the inclusion of a water slide at the opening of the facility. And, in response to community requests and feedback, they have re-prioritized bleachers in the gymnasium and will work hard to keep those in the plan.
Meeting Minutes
A copy of the official Meeting Minutes will be made available on the County Website or by calling Janet Simonen at 387-3602. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Public Comment
No member of the County Board opted to come before the County Board.
Superior Cycling Association
Adam Harju of the Superior Cycling Association came before the Board to request the County support the Federal Recreational Trails Program Grant application for extending mountain bike trails in Cook County. The Board agreed unanimously to be the applicant for this grant and ultimately, the fiscal agent. This project proposes to construct an extension of Cook County Mountain Bike "single track" trails by (2) miles at the Pincushion Recreation Area and (2) miles at the Britton Peak Trailhead for a total of (4) additional miles.
Cook County Historical Society (CCHS)
Cook County Historical Society Director Carrie McHugh and President Gene Erickson came before the County Board to request the County support the Historical Society (CCHS) in its quest to purchase Bally's Blacksmith Shop property for $130,000. Specifically, they requested the County be the Purchaser of the Blacksmith Shop as recommended by the Minnesota Historical Society (MHS) in order to be more successful in the pursuit of funding from the MHS. The County Board authorized entering into a Purchase Agreement with the owners of the Blacksmith Shop for $130,000 with $2000 earnest money, subject to a Phase I Environmental test, successful financing by grant or fundraising, marketable title and County Attorney's Office review. Time is of the essence in getting the Purchase Agreement in place as the grants are due March 15, 2013.
Schroeder Survey
Contracted County Surveyor Wayne Hensche came before the County Board to present the completed survey information, plat, costs and proposed assessments for the Schroeder Survey which was requested by private landowners and approved by both the Schroeder Town Board and Cook County Board. The Board approved the plat and set the Public Hearing for March 12, 2013 at 10 am to assess the survey expense. If you have questions or need information about this process, feel free to contact County Auditor-Treasurer Braidy Powers at 387-3646.
Norpine Trail Association
The Board agreed to support a grant application to the MN DNR for the Federal Recreational Trail Program 2013 Equipment Grant Application. The County agreed to act as fiscal agent should this grant be awarded to Cook County. A 25% match is being provided by Cascade Lodge and Solbakken Resort.
ARMER Radio Update
Information Systems Director Danna MacKenzie and Rowan Watkins, Sheriff Mark Falk and Deputy Leif Lunde came before the County Board to provide an update on Allied Radio Matrix for Emergency Response (ARMER) installation and use in Cook County. Current and future users of ARMER in Cook County include Law Enforcement, Highway Department, Grand Portage, Fire Departments. Indicators are good that Cook County will received partial funding from FEMA to help pay for radios for the volunteer fire departments. A County-wide Radio Users email list is being compiled so that all users may be kept informed about radio issues both as the ARMER project is implemented and operating.
Highway Department
Assistant County Engineer, Sam Muntean, came before the Board to request authorization to solicit bids for the CSAH 7 Rehabilitation project; the Board approved this request. This project will be paid for using State Aid funds. Muntean reported that the project is due to start in June 2013 and will take 10 weeks to complete. The type of work to be done includes culvert repairs and replacement, bituminous removal, bituminous surfacing, aggregate base, aggregate shouldering. This work is slated for CSAH 7 between Highway 61 and CSAH 6.
PUBLIC HEARING on Cook County ATV Ordinance
A Public Hearing was held to consider removal of the ATV Ordinance expiration/sunset provision. In addition, the Cook County Highway Engineer, David Betts, recommended the ATV Ordinance be changed to allow ATVs on the Gunflint Trail up to County Road 60. In the audience were approximately 20 people. Paul James spoke in favor of making the ATV Ordinance permanent. John Bottger said he commended the ATV riders and hadn't seen any problems. The Board voted unanimously to make the Ordinance permanent, expand riding on the Gunflint Trail up to County Road 60, and make some administrative changes to better identify roads.
Veteran's Services
Commissioner Sue Hakes reported that both she and County Veteran's Service Officer (VSO) Clarence Everson attended a meeting sponsored by ARDC in Duluth last Friday. The purpose of the meeting was to dialogue with other NE Minnesota County Commissioners and VSOs, ARDC Staff, MN Dot, MACV, and AEOA to identify common concerns for Veteran's living in rural MN. Most of the discussion focused on providing Veterans with better access to medical care whether it be through improved transportation, expanding CBOC medical facilities in the area, or restoring fee-based medical services. Hakes gave a short presentation about the recent FUTURES Workshop she attended at Camp Ripley to discuss Veteran's issues. The group is eager to move forward on this work and next steps are being identified at the local, State and Federal levels.
Assessor's Office Staffing Request
Jan Hall led a discussion regarding the need for additional staffing in the Assessor's Office. The Board discussed several options including a) hiring a full-time employee, and b) hiring a year-round employee for 28 hours/week and training an existing County employee to fill in 1 day/week. Hall recommended the subcommittee regroup with County Assessor Betty Schultz to discuss these options further.
Cook County Family YMCA Project
The County Board held a work session to discuss the Cook County Family YMCA. Also present were Attorney Ken Donovan from Fryberger, Tim Scannell, Braidy Powers, Janet Simonen, Wade Cole and Mark Kragenbring from ORB and Dan Miller from JLG Architects.
Wade Cole gave an overview of the changes to the floor plan and cost/scope reductions as recommended to the County Board by the CCFY Steering Committee. The Board approved the floor plan. They also reviewed the Bid Items to determine what work, if any, should be re-bid. After a lengthy discussion, the Board voted to re-bid (2) packages: Earthwork and Storefront. The remainder of the bids were approved to the low bidders contingent upon an acceptable contract which includes value engineering changes.
The CCFY Steering Committee passed a motion to "recommend that the County take any 1% funds unallocated to be held in reserve for the CCFY project and any outdoor county recreation projects as part of the Community Center project." Hakes brought this recommendation before the Board but it was voted down 2-3 (Aye: Hakes and Martinson, Nay: Doo-Kirk, Gamble, Hall).
Commissioner Hakes expressed her concern that the unallocated ~$500K of 1% funding be put in reserve until all existing 1% projects were completed and made this motion which passed unanimously. It was agreed that this reserve was not dedicated for any specific project.
Last note: The Steering Committee is working extremely hard to plan for the inclusion of a water slide at the opening of the facility. And, in response to community requests and feedback, they have re-prioritized bleachers in the gymnasium and will work hard to keep those in the plan.
Meeting Minutes
A copy of the official Meeting Minutes will be made available on the County Website or by calling Janet Simonen at 387-3602. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Wednesday, February 13, 2013
County Board Meeting 2/12/2013: Land Exchange, Veteran's Service Officer, Cook County Family YMCA, Closed Session
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were present for the 2/12/2013 County Board of Commissioner's Meeting. Also present were Personnel Director/Board Secretary Janet Simonen and County Auditor-Treasurer Braidy Powers.
Public Comment
Several members of the Public--Steve Ortman, Steve Watson, Jim Shinners, Chuck Futterer-- came before the County Board to express concern over the pending land exchange between Cook County and the USFS. In particular, they expressed concern over the County obtaining ownership of a 40-acre parcel, aka Parcel #19, along the Devils Track Road on the north side of the lake. The majority of concerns about the County using Parcel #19 for gravel mining or related activities, were increased road traffic, increased noise, intrusion on recreational hiking and ski trails, setbacks from residential property, impact to the Junco River and access to fly fishing on the Junco River. Several written letters or emails were also received by the County Board.
It should be noted that at a meeting between the County and the USFS held on 2/4/2013, the County participants (Commissioners Martinson and Hakes) and the USFS agreed to recommend to the full County Board the deletion of Parcel #19 from the exchange list. This recommendation was made based largely on the public concerns expressed during the USFS scoping comments period. Later in the Cook County Board Meeting, the County Board voted unanimously to delete Parcel #19 from the exchange. Both the County Board and the USFS appreciated the concerns raised by the public and acted.
School Superintendent Beth Schwarz came before the County Board to share her perspective on the Cook County Family YMCA project as a citizen, as a member of the Community Center Steering Committee and as the School Superintendent.
Office of Planning & Zoning (OPZ)
The Board approved (2) solid waste hauler licenses: North Shore Waste (Dustin Hanson) and Nelson Machine Products, LLC (Richard Nelson) as presented by OPZ Director Tim Nelson.
The Board approved a new contract with Western Lake Superior Sanitary District (WLSSD). This new contract is essentially the same as the previous one for the collection of business waste collection and household hazardous waste collection and runs through 2017.
Highway Department
The Board approved a special event permit for the Mush for a Cure Fun Run to be held March 8-10, 2013 on the Gunflint Trail.
Highway Engineer, David Betts, requested consent from the Board to open negotiations with a private landowner to pursue purchasing a ~10-acre parcel of property that would give the County access from the east to the Maple Hill Gravel pit. This pit is currently accessed from the north on County Road 54 which is quite steep. Written concerns about the County purchasing this land and building a new road were received from (2) nearby property owners; a 3rd property owner, Bill Kloster, expressed his concerns by appearing in person.
Generally, there is concern among the neighbors regarding sediment runoff from an un-named spring fed creek that starts and runs through the subject property and into the Little Devil Track River, a designated trout stream. Concerns about increased noise, more truck traffic, tree removal and potential well contamination were also expressed should this pit be expanded and an additional road built. Commissioner Doo-Kirk reported that the Maple Hill neighborhood appears to be equally divided about whether it is better to access from the north or the east, depending on where one lives.
The Board gave Betts authorization to proceed with negotiations, but the final purchase decision will be based on the environmental and other impacts to the neighborhood, as well as price and other terms. Betts said the Maple Hill Gravel pit is the only county-owned source for clay.
Assessor/Land Commissioner Office
The Board approved the modified priority land list as recommended by Commissioners Martinson and Hakes resulting from their 2/4/13 meeting with the USFS and other County staff. See details above under Public Comment.
The County Board agreed to move forward in the sale of the Tip of the Trail property on Saganaga Lake. Auditor Braidy Powers will bring a proposed resolution detailing the terms of the offering for Board consideration at the next County Board meeting. The Board discussed holding the auction in the summer of 2013.
Assessor/Land Commissioner Betty Schultz requested adding a Clerk position to the Assessor's Department to meet workload demand. The Assessor's Department is not meeting the Department of Revenue requirements to physically inspect 20% of the parcels in Cook County annually (a quintile). This quintile requirement has not been meet in many years largely due to inadequate staffing. In addition, the Assessor's Department is undergoing a significant land and building system conversion that will greatly enhance uniformity in Cook County, equal assessment and equal treatment of property throughout Cook County.
Schultz is concerned about not meeting the statutory requirements of the Department of Revenue and has been working closely with the DOR to develop a 5-year plan to come into compliance. In addition, John Hagen, Director of the Property Tax Division of the Department of Revenue, personally called Board Chair Jan Hall to discuss Cook County's non-compliance and emphasize the critical nature of meeting all DOR requirements, including the quintile requirement.
The Board is split on this issue with Board Chair Jan Hall, Sue Hakes and Bruce Martinson supportive of getting the Assessor's Department the resources it needs to satisfy statutory compliance and ensure equal and fair taxation in Cook County. A small task force consisting of Hall, Bruce Martinson, Braidy Powers, Janet Simonen and Betty Schultz will meet to explore the staffing needs in the Assessor's Department and make a recommendation to the full County Board in the near future. Full-time, part-time, temporary, contracting and job-sharing will all be considered.
Schultz reminded the Board that at least one commissioner needs to be trained in Board of Appeal and Equalization.
Personnel Department
Currently, Cook County contracts with the State of Minnesota to obtain 15 hours/week of service from Tribal Veteran Service Officer Clarence Everson. However, this contract ends as of June 30, 2013, due to an amendment in MN Statute specifically removing jurisdiction and control of County VSOs from the Commissioner of MN Department of Veteran Affairs (MDVA).
The County Board authorized Janet Simonen to begin the process of advertising for a 15 hour/week Cook County VSO. The County has been very satisfied with the work of Clarence Everson, aka Clinker.
After 30 years of Public Service, Janet Simonen is retiring. As promised, she gave the Board 6 months notice; her last day will be Friday, August 9, 2013. With regrets, the Board accepted her resignation.
Miscellaneous/Auditor-Treasurer Office
The Board approved the purchase of a scanner for the Auditor's Office at a cost of $875.95.
The Board approved the Intercreditor Agreement to loan $75,000 over 20 years to the Cook County Food Coop under the Revolving Loan Fund.
The Board approved a Request for Qualifications (RFQ) soliciting qualified vendors to install Wildfire Mitigaton Systems for Property Owners in Cook County and be reimbursed pursuant to County Rules. Individuals, businesses and corporation may respond to be approved as vendors for conventional waterfront systems or non-waterfront systems, or both. This RFQ has been reviewed and recommended unanimously by the Firewise Committee.
The All Hazard Mitigation Plan was amended to include the role WTIP plays through its broadcasting and notification capabilities on behalf of public safety.
Cook County Family YMCA (CCFY) Project
Wade Cole, ORB Management, came before the County Board to discuss the construction contracts for the CCFY. To ensure statutory compliance and equal opportunity to all bidders, the County has solicited legal advise from Attorney Ken Donovan at Fryberger, Buchanan, Smith and Frederick regarding state public bidding laws as they pertain to the CCFY project. Per Mr. Donovan, the need to re-bid or not depends in large part on the extent of material changes within the project and indicated that a 20% scope change is sometimes used as a general rule. He also said it is within the County's jurisdiction to re-bid any one bid package without re-bidding the entire project. The County Board agreed unanimously that it is premature to make any decisions or awards until changes to the scope are finalized, potential value engineering estimates are firmed up, and bids are further analyzed.
Superior National Golf Course
Bruce Martinson reported that the clubhouse at Superior National Golf Course flooded causing a fair amount of damage. Frozen pipes are believed to be the cause of the flooding.
Closed Session
A closed session of the Cook County Board was held for a client/attorney discussion regarding threatened litigation. The County Board is not at liberty under attorney-client privilege to give any further information regarding this matter.
Meeting Minutes
A copy of the official meeting minutes for the February 12 meeting of the County Board will be made available on the County Website or by contacting Janet Simonen at 218-387-3602. A video of this meeting in its entirety is available on Boreal.TV.
Public Comment
Several members of the Public--Steve Ortman, Steve Watson, Jim Shinners, Chuck Futterer-- came before the County Board to express concern over the pending land exchange between Cook County and the USFS. In particular, they expressed concern over the County obtaining ownership of a 40-acre parcel, aka Parcel #19, along the Devils Track Road on the north side of the lake. The majority of concerns about the County using Parcel #19 for gravel mining or related activities, were increased road traffic, increased noise, intrusion on recreational hiking and ski trails, setbacks from residential property, impact to the Junco River and access to fly fishing on the Junco River. Several written letters or emails were also received by the County Board.
It should be noted that at a meeting between the County and the USFS held on 2/4/2013, the County participants (Commissioners Martinson and Hakes) and the USFS agreed to recommend to the full County Board the deletion of Parcel #19 from the exchange list. This recommendation was made based largely on the public concerns expressed during the USFS scoping comments period. Later in the Cook County Board Meeting, the County Board voted unanimously to delete Parcel #19 from the exchange. Both the County Board and the USFS appreciated the concerns raised by the public and acted.
School Superintendent Beth Schwarz came before the County Board to share her perspective on the Cook County Family YMCA project as a citizen, as a member of the Community Center Steering Committee and as the School Superintendent.
Office of Planning & Zoning (OPZ)
The Board approved (2) solid waste hauler licenses: North Shore Waste (Dustin Hanson) and Nelson Machine Products, LLC (Richard Nelson) as presented by OPZ Director Tim Nelson.
The Board approved a new contract with Western Lake Superior Sanitary District (WLSSD). This new contract is essentially the same as the previous one for the collection of business waste collection and household hazardous waste collection and runs through 2017.
Highway Department
The Board approved a special event permit for the Mush for a Cure Fun Run to be held March 8-10, 2013 on the Gunflint Trail.
Highway Engineer, David Betts, requested consent from the Board to open negotiations with a private landowner to pursue purchasing a ~10-acre parcel of property that would give the County access from the east to the Maple Hill Gravel pit. This pit is currently accessed from the north on County Road 54 which is quite steep. Written concerns about the County purchasing this land and building a new road were received from (2) nearby property owners; a 3rd property owner, Bill Kloster, expressed his concerns by appearing in person.
Generally, there is concern among the neighbors regarding sediment runoff from an un-named spring fed creek that starts and runs through the subject property and into the Little Devil Track River, a designated trout stream. Concerns about increased noise, more truck traffic, tree removal and potential well contamination were also expressed should this pit be expanded and an additional road built. Commissioner Doo-Kirk reported that the Maple Hill neighborhood appears to be equally divided about whether it is better to access from the north or the east, depending on where one lives.
The Board gave Betts authorization to proceed with negotiations, but the final purchase decision will be based on the environmental and other impacts to the neighborhood, as well as price and other terms. Betts said the Maple Hill Gravel pit is the only county-owned source for clay.
Assessor/Land Commissioner Office
The Board approved the modified priority land list as recommended by Commissioners Martinson and Hakes resulting from their 2/4/13 meeting with the USFS and other County staff. See details above under Public Comment.
The County Board agreed to move forward in the sale of the Tip of the Trail property on Saganaga Lake. Auditor Braidy Powers will bring a proposed resolution detailing the terms of the offering for Board consideration at the next County Board meeting. The Board discussed holding the auction in the summer of 2013.
Assessor/Land Commissioner Betty Schultz requested adding a Clerk position to the Assessor's Department to meet workload demand. The Assessor's Department is not meeting the Department of Revenue requirements to physically inspect 20% of the parcels in Cook County annually (a quintile). This quintile requirement has not been meet in many years largely due to inadequate staffing. In addition, the Assessor's Department is undergoing a significant land and building system conversion that will greatly enhance uniformity in Cook County, equal assessment and equal treatment of property throughout Cook County.
Schultz is concerned about not meeting the statutory requirements of the Department of Revenue and has been working closely with the DOR to develop a 5-year plan to come into compliance. In addition, John Hagen, Director of the Property Tax Division of the Department of Revenue, personally called Board Chair Jan Hall to discuss Cook County's non-compliance and emphasize the critical nature of meeting all DOR requirements, including the quintile requirement.
The Board is split on this issue with Board Chair Jan Hall, Sue Hakes and Bruce Martinson supportive of getting the Assessor's Department the resources it needs to satisfy statutory compliance and ensure equal and fair taxation in Cook County. A small task force consisting of Hall, Bruce Martinson, Braidy Powers, Janet Simonen and Betty Schultz will meet to explore the staffing needs in the Assessor's Department and make a recommendation to the full County Board in the near future. Full-time, part-time, temporary, contracting and job-sharing will all be considered.
Schultz reminded the Board that at least one commissioner needs to be trained in Board of Appeal and Equalization.
Personnel Department
Currently, Cook County contracts with the State of Minnesota to obtain 15 hours/week of service from Tribal Veteran Service Officer Clarence Everson. However, this contract ends as of June 30, 2013, due to an amendment in MN Statute specifically removing jurisdiction and control of County VSOs from the Commissioner of MN Department of Veteran Affairs (MDVA).
The County Board authorized Janet Simonen to begin the process of advertising for a 15 hour/week Cook County VSO. The County has been very satisfied with the work of Clarence Everson, aka Clinker.
After 30 years of Public Service, Janet Simonen is retiring. As promised, she gave the Board 6 months notice; her last day will be Friday, August 9, 2013. With regrets, the Board accepted her resignation.
Miscellaneous/Auditor-Treasurer Office
The Board approved the purchase of a scanner for the Auditor's Office at a cost of $875.95.
The Board approved the Intercreditor Agreement to loan $75,000 over 20 years to the Cook County Food Coop under the Revolving Loan Fund.
The Board approved a Request for Qualifications (RFQ) soliciting qualified vendors to install Wildfire Mitigaton Systems for Property Owners in Cook County and be reimbursed pursuant to County Rules. Individuals, businesses and corporation may respond to be approved as vendors for conventional waterfront systems or non-waterfront systems, or both. This RFQ has been reviewed and recommended unanimously by the Firewise Committee.
The All Hazard Mitigation Plan was amended to include the role WTIP plays through its broadcasting and notification capabilities on behalf of public safety.
Cook County Family YMCA (CCFY) Project
Wade Cole, ORB Management, came before the County Board to discuss the construction contracts for the CCFY. To ensure statutory compliance and equal opportunity to all bidders, the County has solicited legal advise from Attorney Ken Donovan at Fryberger, Buchanan, Smith and Frederick regarding state public bidding laws as they pertain to the CCFY project. Per Mr. Donovan, the need to re-bid or not depends in large part on the extent of material changes within the project and indicated that a 20% scope change is sometimes used as a general rule. He also said it is within the County's jurisdiction to re-bid any one bid package without re-bidding the entire project. The County Board agreed unanimously that it is premature to make any decisions or awards until changes to the scope are finalized, potential value engineering estimates are firmed up, and bids are further analyzed.
Superior National Golf Course
Bruce Martinson reported that the clubhouse at Superior National Golf Course flooded causing a fair amount of damage. Frozen pipes are believed to be the cause of the flooding.
Closed Session
A closed session of the Cook County Board was held for a client/attorney discussion regarding threatened litigation. The County Board is not at liberty under attorney-client privilege to give any further information regarding this matter.
Meeting Minutes
A copy of the official meeting minutes for the February 12 meeting of the County Board will be made available on the County Website or by contacting Janet Simonen at 218-387-3602. A video of this meeting in its entirety is available on Boreal.TV.
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