Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Administrator Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
No member of the public opted to come before the County Board.
Centerline of County Road No. 97
Molly Hicken, supported by Highway Engineer David Betts, requested County Board consent to the Pouliot and Bazzett Trust Joint Petition for Examiner's Directive. With a 33 foot easement reserved on the Pouliot and Bazzett Trust properties for the County, the County Board approved the request.
Move MN Project
The Board approved a resolution (4-1 Hall opposed) supporting the Move MN Campaign, a state-wide comprehensive transportation funding package to address Minnesota's $50 billion transportation deficit.
AEOA Lease Agreement for 2014
At the request of Diane Booth, Community Center/Extension Director, the Board approved the AEOA Lease Agreement for 2014. AEOA has leased space in the Community Center since April 2013; their office is currently open 4 days a week.
Gypsy Moth Public Hearing
The MN Department of Agriculture asked the County to reschedule the Gypsy Moth Public Hearing to February 25, 2014 at 10 a.m. in the Commissioner's Room. This request was approved. The State will publish notice of the hearing.
John Peterson, Financial Coordinator
With regret, the County Board accepted the resignation of Financial Coordinator, John Peterson. After 11 years of County service, Peterson will retire as of April 4, 2014. He will be missed. The Board also approved the hiring process to fill the position vacated by Peterson.
Budget Review
The Board accepted the Fourth Quarter 2013 budget review for the General Fund as presented by Braidy Powers. Powers noted that revenues exceeded expenses by $168,997 for 2013. This amount is subject to year end audit adjustments. It is anticipated that ~$168,997 will be added to the general fund.
Bally Blacksmith Shop
Cook County Historical Society (CCHS) Director, Carrie McHugh, reported that the Historical Society has received two grants and many donations for the Bally Blacksmith Shop project. The first is a Legacy Grant from the MN Historical Society to hire staff to sort and catalog the contents of property. The second is a $20,000 IRRRB grant to do stabilization work on the 1911 original Bally Blacksmith building. The CCHS will match this grant with donations funds.
Board and Committee Assignments
- Stan Tull was appointed to the Water Planning Committee as recommended by Water Plan Coordinator, Ilena Berg
- Commissioner Doo-Kirk was appointed as the primary Board liaison to the Moving Matters Committee. Commissioner Gamble was appointed alternate.
Miscellaneous
At the request of the Cook County/Grand Marais Economic Development Authority, the County approved the Arrowhead Economic Opportunity Authority (AEOA) to administer the DEED Small Cities Grant should Cook County be successful in receiving it.
The Board authorized Paul Harvey, Chair of the Cook County Broadband Commission, to attend the Blandin Conference "Border to Border: A Call to Action" on February 4-5 in St. Paul. The County will reimburse fees and travel expenses at the County per diem level. The Broadband Commission is working to fill some of the gap left by Danna MacKenzie when she accepted a job as Executive Director of the Governor's newly created State Office of Broadband Development. The County is currently interviewing to replace MacKenzie as IT Director for the County.
On behalf of the County Board, Jay Kieft will ask Rowan Watkins to attend the Grand Marais Planning Commission public hearing regarding the County's request for a variance to erect a 130' tall communication tower at the Law Enforcement Center.
The County Board approved a motion requesting the MN Legislature appropriate $1.7 million in the bonding bill during the coming legislative session for the construction of the Gitch-Gami Trail from the Cutface wayside rest to Grand Marais.
Commissioner Hakes reported that the Cook County Community YMCA has over 1000 individual members and will be providing 5 full-time positions with benefits (plus several part-time positions). January revenues have exceeded the projections, but expenses are not tallied yet. Hakes said the YMCA Board is very optimistic about the financial projections, but cautioned against making early projections. Hakes also reported that the the building is functioning extremely well, and that the County and YMCA continue working to resolve a few building issues that remain, including locker room floor drainage and the sauna controls.
Superior Zip Line Revolving Loan
Assistant County Attorney Molly Hicken notified Matt Geretschlaeger and his attorney, Baiers Heeren, that Mr. Geretschlaeger did not meet the requirements necessary for the County to authorize a draw down of the $250,000 loan that was approved by the County Board (4-1 Hakes opposed) on July 23, 2013. As a result, the Cook County Revolving Loan granted to Geretschlaeger for his Superior Zipline project is voided.
Biomass Project Q&A
Mark Spurr, FVB Energy, supported by George Wilkes and Paul Nelson of Cook County Local Energy Project (CCLEP) answered County Board questions and discussed the Biomass Project for approximately 90 minutes. The Biomass project has been supported in part with One Percent Local Sales Tax funds. The Grand Marais PUC is exploring the possibility of owning and operating a Biomass Facility in Grand Marais.
Meeting Minutes
Meeting minutes for the January 28 and the January 21, 2014 County Board Meetings will be made available on the Cook County website after they are approved. A copy may also be obtained by contacting the County Administrator's Office at 387-3602. A video of these meetings in their entirety may be viewed at Boreal.TV.
Showing posts with label Board Assignments. Show all posts
Showing posts with label Board Assignments. Show all posts
Tuesday, January 28, 2014
Wednesday, January 8, 2014
2014 County Board Organizational Meeting
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for the Board's Annual Organizational Meeting on Tuesday, January 7. Also present were County Administrator Jay Kieft, County Auditor-Treasurer Braidy Powers, and Acting County Attorney Molly Hicken.
Election of 2014 Board Chair and Vice Chair
Commissioners Jan Hall and Bruce Martinson were re-elected to the Chair and Vice-Chair positions respectively.
Public Comment
No member of the Public came before the County Board.
Miscellaneous
The Board approved travel and mileage reimbursements, designated the Agricultural Inspector, set 2014 Board Meeting dates and added Commissioner Hall to the WTIP interview schedule for the year. In addition, the Board formally approved the 2014 levy and non-county levy resolutions as well as the legal newspaper resolution.
Citizen Appointments
The County Board made citizen appointments as follows:
Library Board: Audry Stattelman
Economic Development Authority (EDA) Board: Howard Hedstrom
Revolving Loan Fund: Pat Campanaro, Bruce Kerfoot, Scott Harrison (pending EDA approval)
Water Plan: Neil Hansen, Chuck Futterer
Planning Commission: Stanley Tull, David Seaton
Board of Adjustment: Jerry Hiniker, Stanley Tull
THANK YOU to all volunteer citizens! You are making a difference!!
Commissioner Appointments to Boards, Committees, Commissions
The County Board negotiated and agreed on Commissioner appointments to the various boards, committees and commissions. In general, most assignments remained intact. Once the list is finalized and retyped, it will be posted on this blog.
Other:
- The Board formally approved the Commissioner Per Diem & Expense Policy that was approved in June 2013.
- Commissioner Hakes reported to the Board the success of the YMCA Grand Opening noting that memberships exceeded 400 units and 800 individual members. Doo-Kirk, Martinson and Hakes all participated in the YMCA Grand Opening.
- The County Board will participate in a Board Retreat to discuss how best to organize and move forward in 2014. County Administrator Kieft will lead this effort.
- The Board authorized moving forward with customer service training for all employees.
Meeting Minutes
A complete copy of meeting minutes may be obtained by calling the County Administrator's Office at 218/387-3602 or by going to the Cook County Website. A video of this meeting may be viewed at Boreal.TV.
Election of 2014 Board Chair and Vice Chair
Commissioners Jan Hall and Bruce Martinson were re-elected to the Chair and Vice-Chair positions respectively.
Public Comment
No member of the Public came before the County Board.
Miscellaneous
The Board approved travel and mileage reimbursements, designated the Agricultural Inspector, set 2014 Board Meeting dates and added Commissioner Hall to the WTIP interview schedule for the year. In addition, the Board formally approved the 2014 levy and non-county levy resolutions as well as the legal newspaper resolution.
Citizen Appointments
The County Board made citizen appointments as follows:
Library Board: Audry Stattelman
Economic Development Authority (EDA) Board: Howard Hedstrom
Revolving Loan Fund: Pat Campanaro, Bruce Kerfoot, Scott Harrison (pending EDA approval)
Water Plan: Neil Hansen, Chuck Futterer
Planning Commission: Stanley Tull, David Seaton
Board of Adjustment: Jerry Hiniker, Stanley Tull
THANK YOU to all volunteer citizens! You are making a difference!!
Commissioner Appointments to Boards, Committees, Commissions
The County Board negotiated and agreed on Commissioner appointments to the various boards, committees and commissions. In general, most assignments remained intact. Once the list is finalized and retyped, it will be posted on this blog.
Other:
- The Board formally approved the Commissioner Per Diem & Expense Policy that was approved in June 2013.
- Commissioner Hakes reported to the Board the success of the YMCA Grand Opening noting that memberships exceeded 400 units and 800 individual members. Doo-Kirk, Martinson and Hakes all participated in the YMCA Grand Opening.
- The County Board will participate in a Board Retreat to discuss how best to organize and move forward in 2014. County Administrator Kieft will lead this effort.
- The Board authorized moving forward with customer service training for all employees.
Meeting Minutes
A complete copy of meeting minutes may be obtained by calling the County Administrator's Office at 218/387-3602 or by going to the Cook County Website. A video of this meeting may be viewed at Boreal.TV.
Tuesday, December 17, 2013
Human Services and County Board Meetings: PHHS Staffing, Moving Matters, 0% Levy Increase and Welcome County Administrator Jay Kieft!
Human Services Board Meeting
Human Services Board Chair, Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall, Carla LaPointe, Jerry Lilja, and Bruce Martinson were all present for today's meeting. Also present were County Administrator Jay Kieft, PHHS Director Sue Futterer, Fiscal Supervisor Jan Parish, Social Worker Supervisor Grace Bushard, Social Worker Jennifer Rue and Alison McIntyre Case Aid/Office Support.
Inpatient Treatment - Jennifer Rue, Social Worker
Jennifer Rue came before the Human Services Board to talk about her work in Inpatient Chemical Dependency Case Management. The target population for this program is youth and adults struggling with chemical health requiring inpatient treatment. Referrals for this program generally come from Probation or self-referrals.
Rue noted that her caseload for this program has been increasing greatly. At the beginning of 2013, one or two clients received in-patient treatment. In November and December of this year, that number has increased to one or two per week.
Rue also shared the state-level initiative for treatment centers to focus on the dual diagnosis approach to chemical dependency treatment because so many people dealing with chemical dependency also deal with other physical, spiritual or mental health issues. It is most effective to treat chemical dependency and other health issues at the same time as they are so interconnected.
Rue's work and the services she provides are clearly making a positive difference in the lives of individuals and families struggling with chemical dependency issues.
November Financial Report - Jan Parish, Fiscal Supervisor
Jan Parish provide the November Financial Report, noting that the PHHS cash balance has grown to a healthier amount of $705,000. Parish also provided information regarding the Consolidated Chemical Dependency Treatment fund used to cover inpatient chemical treatment costs for people without health insurance to cover these costs.
Parish provided the Board with a MN Department of Human Services quality assurance review on the Cook County Supplemental Nutrition Assistance Program (SNAP). Cook County's performance is fairly consistent with statewide performance.
Director's Report - Sue Futterer, Director
Sue Futterer gave the Board a Staffing Update and recommendations for filling open positions and the Board approved the following actions:
- Alison McIntyre advanced from Office Support/Case Aid to Eligibility Specialist at 37.5 hours/week effective 12/30/13.
- Talbrey Benson-Goupil was hired to fill the Office Support/Case Aid position at 37.5 hours/week.
- An In Home Support Coordinator and MN Choices Certified Assessor position at 20 hours/week was authorized.
Futterer reported on the Wilderness Outpatient Treatment Program progress toward moving to Electronic Health Records as required by the State to be in place on/before 1/1/2015. Futterer explained that this is an expensive and an important decision, so much thought and study are going into the decision.
Futterer also reported that a Statement of Work for Child Support EDMS has been created and the Region 3 Redesign collaborative effort is moving forward.
Other Items for Board Action
- The 2014 MN Department of Health Assurance and Agreements for the Local Public Health Act Title V, MCH Block Grant and TANF Family Home Visiting was approved.
- The Board approved an agreement between Cook and Carlton Counties for the provision of Child Support Services for Cook County. Under this agreement, Carlton PHHS will provide child support officers, enforcement aids, and child support programmatic supervision to Cook County for the 13 month period of 12/1/13 through 12/31/14.
- The Board authorized a contract for services between Cook County and Financial Worker Mark Wittrock, for Income Maintenance Services from January 29, 2014 through April 30, 2014.
- The Board accepted donations in the amount of $8500 to PHHS. These gifts were given by area churches, individuals and one organization. These funds may be used at the discretion of PHHS to meet client needs when no other funding is available.
- The Board authorized the appointment of Cecelia Bloomquist to replace Matt Webb on the PHHS Advisory Committee.
Committee Reports
Garry Gamble reported that Arrowhead Regional Corrections continues to move forward with a 2-year remodel of NERC that is slated to be finished by 12/31/2015.
Jan Hall reported on the Community Health Board noting that the CHB is looking for an interim director to replace Julie Myrhe as the Director.
Bruce Martinson reported that Cook County Community YMCA Director, Emily Marshall, was present at the Health Care Planning Committee meeting last week to discuss the YMCA and ways to collaborate.
Jerry Lilja provided a briefing paper entitled "The State of Early Learning in Minnesota" from the Early Learning Council. Patty Nordahl of Cook County's PHHS Advisory Committee, serves on the Governor's Early Learning Council.
County Board Meeting
It was a pleasure to welcome County Administrator Jay Kieft to the Board Meeting today!
County Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were County Auditor Jay Kieft, Auditor-Treasurer Braidy Powers, Assistant County Attorney Molly Hicken, and Administrative Support Bev Wolke.
Public Comment
Cook County News Herald reporter, Jane Howard, announced she has accepted a position with the Mille Lacs Band of Ojibwe as a psychologist and is moving to Onamia. The Board wished Howard well in her new venture.
USFS Land Exchange
The Board authorized an extension of the collection agreement between the USFS and Cook County for the current land exchange. The purpose of this modification, as presented by Assessor/Land Commissioner Betty Schultz, is to extend the expiration date of the agreement to December 31, 2014 to allow additional time for completion of the appraisal of lands in the exchange.
Highway Department
The Board approved (3) requests as presented by Highway Engineer David Betts:
- With the assistance of Congressman Chip Cravaack, Cook County was able to obtain a release of the reversionary clause that had prohibited the purchase of land needed for construction on CSAH 8. The County Board finalized this by approving the dedication of this easement and the $163,100 payment to the Cook County Airport.
- Final inspection of the CSAH 8 Reconstruction Phase 2 has been performed and the work satisfactorily completed. The Board accepted the project and authorized final payment in the amount of $62,764.88 to Ulland Brothers.
- The 2014 John Beargrease Sled Dog Marathon is scheduled for January 26-29. The Board approved the permit application for this event.
Crime Victim/Witness Coordinator
The Cook County Attorney's office has been functioning without the benefit of a Crime Victim/Witness Coordinator since approximately October 16 when Jeanne Smith began fulfilling the duties of Assistant Cook County Attorney due to County Attorney Tim Scannell's medical leave. At the request of Molly Hicken, the Board approved filling a temporary, part-time position of Crime Victim/Witness Coordinator at 20 hours a week for the duration of Scannell's medical leave. This position is paid entirely by a state grant at a wage of $13.774.
Emergency Management, Jim Wiinanen
At the request of Emergency Manager, Jim Wiinanen, the Board approved the posting for a Firewise Coordinator to be hired from February 1 to December 21, 2014. SRS Title III and the CCWPP Twin Lake Grant will provide the funding for this position.
The Board also approved applying for a Community-specific Integrated Emergency Management Course to be conducted locally in FY2015 with instructional staff from the Emergency Management Institute at the National Emergency Training Center in Maryland. This training would be held in Grand Portage and include multiple jurisdictions including Grand Portage, Cook County, Neebing and Thunder Bay. If successful, funding for this training will be allocated in 2014 from department training budgets.
The Board approved a motion to apply for a grant from the T.R.A.I.L.S. program of the Polaris Foundation to purchase emergency locator signs on the recreational trails in Cook County.
Moving Matters
Kristin DeArruda-Wharton came before the Board to explain the relationships between the Sawtooth Mountain Clinic wellness programs including Moving Matters, State Health Improvement Program (SHIP), Community Transformation Grant, Safe Routes to School and the Active Living Steering Committee. DeArruda-Wharton shared that Moving Matters is a home-grown, county-wide project of the Sawtooth Mountain Clinic and many local partners working to create safe and accessible walking and biking routes for people of all ages and abilities. Funding for Moving Matters is from a BCBS grant for planning which will include public involvement and facilitation from ARDC.
Auditor-Treasurer Braidy Powers
Powers reported that the Secure Rural Schools Act was reauthorized for one more year. The County approved Power's recommendation for allocating the funds with 85% to be divided equally for public schools and public roads. Seven percent will be set aside for Title III County projects.
The Board approved making no change to Board per diems and salary. The Board voted to increase the Commissioner's contribution to health insurance from $15 to $25/month (4-1 Hall opposed).
The Board approved a deadline of December 20, 2013 at 2 pm as the deadline for qualified newspapers to submit proof of qualifications and 2014 rates for publishing legal notices.
2014 Budget and Levy
The Board approved the 2014 Budget and set a tax levy of $6,104,890 which is a 0% increase.
Law Enforcement, Judy Sivertson
The Board authorized the purchase of wireless headsets at a cost of $1515 as presented by Judy Sivertson. These headsets will enable dispatchers to dispatch while away from the desk conducting inmate cell checks, lobby business, and typing. These headsets will be paid for from the 9-1-1- fund.
ARMER Radios, Rowan Watkins
Rowan Watkins and Danna MacKenzie of the County's IT Department, came before the Board with a request to purchase 70 ARMER mobile radios and 17 base stations. All but 11 radios and 3 base stations will be funded by a grant.
Economic Development Authority
When asked for an update, Commissioner Doo-Kirk reported that the EDA has laid off 3 of 4 employees at Superior National Golf Course. In addition, the EDA opted not to renew its contract with Community Funding Solutions (CFS). These measures have been taken to address EDA budget issues.
Cook County Community YMCA
Wade Cole, ORB Management, gave the Board a construction and budget update for the YMCA project. The Board authorized up to $16,000 to improve the lobby floor (3-2 Gamble and Hall opposed), $3200 for sun blocker 3M film for the pool windows (4-1 Gamble opposed), and $2250 for gym door mullions and door closers (4-1 Gamble opposed). In addition, the Board authorized adding $10,000 to the contingency fund (4-1 Gamble opposed).
Everybody is invited to the YMCA's Grand Opening on Saturday, January 4! Hope to see you there! On Friday, January 3, there will be a celebration event for Charter Members! Check the Cook County Community YMCA website for membership information! Join before the Grand Opening and become a Charter Member!
Miscellaneous
The Board assigned Commissioner Doo-Kirk to the County Safety Committee. The Safety Committee is different from the Courthouse Security Committee, but the two collaborate on shared goals.
The Board approved Dyan Ebert to pursue reimbursement from the Minnesota Attorney General for prosecution services provide by Thomas Heffelfinger in the Tim Scannell case.
A public hearing on the MN Gypsy Moth program will be scheduled in January.
Meeting Minutes
A copy of these meeting minutes will be posted after they are approved on the Cook County website. A written copy may be obtained by contact the Auditor-Treasurer's Office at 387-3640.
Sunday, October 13, 2013
Cook County Board Meeting on October 8, 2013
County Board Chair Janice Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for the 10/8/2013 County Board Meeting. Also present were Auditor-Treasurer Braidy Powers, and Administrative Specialist Bev Wolke.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Public Comment
The Commissioner's Room was filled with residents concerned about MnDOT's recent installation of Center Rumble Strips (CRS) on Highway 61 east of Grand Marais. Deb Vannett read a letter she and her husband, James Vannett, composed in opposition to the CRS. It appeared the Vannett letter reflected the views of those in attendance. Several other residents spoke in opposition as well. Overall concerns include: noise pollution, hazardous debris from the CRS causing safety concern, negative impact on wildlife, and proximity of CRS to homes. The public comment was very respectful.
Cook County Community YMCA
Emily Marshall, Cook County YMCA Director, came before the Board for approval to purchase a server and switches for the new facility. The Board approved this purchase based on low bid.
MnDOT District 1 Rumble Strips
Duane Hill, MnDOT District 1 Engineer, along with Engineer Jim Miller and Toward Zero Deaths (TZD) Coordinator Holly Kostrzewski provided an update on the Center Rumble Strips (CRS) mitigation efforts and answered questions for the Board and for the Public.
Hill acknowledged the concerns of the public and said he had been communicating with several Cook County residents. He also assured the Board and the public that MnDOT personnel, including Commissioner Charles Zelle, is aware of the problem. Hill reported that MnDOT will be doing some mitigation work on the CRS before snow falls. The first step will be a sound analysis to understand and measure the noise impact of the CRS; this will be done in October. After this, MnDOT will work to find a contractor ready and able to modify the CRS to be less noisy. This work will not preclude further mitigation from being done next year.
The County Board is advocating for MnDOT to address these issues.
Gitchi Gami Express Sled Dog Race
The Board approved a special event permit application for the Gitchi Gami Express Sled Dog Race to be held on January 4, 2014. This race will begin at Mineral Center, follow the snowmobile trail system to Hungry Jack Lodge, Poplar Lake, Devil Track Lake and back to Grand Portage/Mineral Center.
Maintenance
Maintenance Director, Brian Silence, and Carin Gulstrand of E.R. Perry, presented samples of new directory signage for the Courthouse. The Board authorized moving forward with this purchase in the amount of $3349.16.
Emergency Management
The Board authorized purchasing cellular communication enhancement equipment for the Search and Rescue Hall in Grand Marais. The $918.14 cost for this equipment is in the Emergency Management capital expense budget.
Veteran's Services Grant
The 2013 State Legislature modified the structure of the CVSO grant program and funding increased based on a County's Veteran population. Cook County will receive an additional $7500; funds must be spent by May 30, 2014.
Public Hearing for MN Small Cities Development
The County Board will hold a Public Hearing on Tuesday, October 22, 2013 at 10:00 am in the County Board Chambers of the Cook County Courthouse. The purpose of this Public Hearing is to provide information and to receive public input and comments on Cook County's 2012 MN DEED Small City Development Program.
Office of Planning and Zoning
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to the Town of Tofte, MN Tower Holdings and Verizon Wireless to erect a 190-foot, multi-tenant communication facility on property within the Town of Tofte.
As recommended by the Planning Commission, the Board approved a Conditional Use Permit to Mike Borman to construct an accessory structure in excess of 3000 square feet without a primary residence in the FAR-2 zone district.
As recommended by the Planning Commission, the Board approved an Interim Use Permit for Jon and Anne Holy for the continued use of a recreational vehicle for habitation on property adjacent to Kemo Lake.
Law Enforcement, Sheriff Mark Falk
Sheriff Mark Falk informed the Board that a North Division of the Cook County Search and Rescue is being formalized on the Gunflint Trail. The purpose of this volunteer division of the Cook County Sheriff's Office is to assist the sheriff in fulfilling duties as described in MN Statues 387.03.
As recommended by Sheriff Falk, the Board authorized (4-1 Gamble opposed) the purchase of a portable Multi Energy X-Ray Machine and Walk-through Metal Detector in the amount of $24,500. This X-ray Machine is being sold at a slight discount as it has been used once at the UN General Assembly in NYC September 2013.
Scheef Property Access
The Board appointed a small committee to study the issue regarding access to the John Scheef property. Commissioners Doo-Kirk and Gamble were assigned. (Note: Hakes is going to request replacing Gamble on this committee as the access issues are in District 3 and District 4.) Amy Wilfarht presented a letter to the Board expressing her concerns about development of this property and the access issues.
Council on Aging Audit
The Board and County Attorney Tim Scannell discussed the possible development of a County Policy regarding audit requirements for grant recipients receiving $50,000 or more.
Meeting Minutes
Meeting minutes for all County Board meetings are available by going to the Cook County website or by calling the Auditor's Office at 218-387-3646. A video of this meeting in its entirety is available http://Boreal.TV.
Tuesday, July 23, 2013
July 23 Cook County Board Meeting: Interim Use Permits, Wheelage Tax, Revolving Loan Fund
Today's County Board Meeting started a few minutes late due to a Fire Drill just before 8:30 am.
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Board Chair Janice Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also in attendance were Auditor-Treasurer Braidy Powers, County Attorney Tim Scannell, Personnel Director/Board Secretary Janet Simonen and Bev Wolke. (Board Chair Jan Hall was not present for the Emergency Management portion of this meeting.)
Public Comment
No member of the Public opted to come before the Board today.
Public Health and Human Services (PHHS)
Sue Futterer, PHHS Director, reported on the Eligibility Worker Hiring process; currently there are (2) openings. The Board approved hiring Jennifer Friest (apologies for not being certain of the spelling) to replace Sandy Petty. An offer was extended to a second candidate but was rejected as this person accepted a job in Lake County for ~$3/hour more than the Cook County wage offered. Futterer promised to report back to the Board after reconsidering the options for filling this position.
Office of Planning and Zoning
Planning and Zoning Administrator, Bill Lane, came before the Board with (1) Rezoning Request and (3) Interim Use Permit (IUP) Requests:
a) The Board authorized a request to rezone 6.16 acres near Hedstrom Lumber Mill from Light Industrial to Forest Agricultural/Residential.
b) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to the Camp 20 Road for two years.
c) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to Lake Superior, but only after reducing the Planning Commission's recommendation of 4 years to 2 years. The vote was 4-1 with Doo-Kirk opposed.
d) The Board authorized an IUP to allow the continued use of a recreational vehicle for habitation on property adjacent to County Road #8, after reducing the Planning Commission's recommendation of 3 years to 2 years.
Both the County Board and the Planning Commission have directed OPZ Director Tim Nelson to update Cook County's Land Use Guide from 1997. Nelson is supportive of this request and has identified specific issues that need to be addressed including: sled-dog kennels, long-term recreational vehicle use and vacation rentals. The Board established a small steering committee to review the existing plan and evaluate possible methods for proceeding with this update. Commissioners Hall and Doo-Kirk will participate on this committee as the liaison to the OPZ and Board representative on the Planning Commission, respectively. The process for updating the Land Use Plan must provide an open and inclusive venue for the Public to provide input.
The Board authorized hiring Wenck Associates to update the Cook County Solid Waste Management Plan in the amount of $22,300. This Plan is overdue and as a result, $111,900 in SCORE Grant Funds are being withheld. Once the updated Plan is submitted, these funds will be released in total.
Highway Department
The County Board authorized hiring Westley Higgins as an Assistant Mechanic to replace the position vacated by Scott Corwin. Higgins will begin work on August 5.
The Board approved a special event permit application from the Superior Cycling Association for the Sawtooth Challenge Mountain Bike Race to be held on September 8, 2013.
The Board approved an extension to the USFS GLRI grant to combat invasive species in Cook County. The original grant was approved in March 2011 and extended in February 2012. This modification will expand the agreement from $100,000 to $172,501. There is a 20% match and a December 31, 2014 deadline for spending these funds.
Proposed Wheelage Tax
The 2013 MN State Legislature amended MS 163.051 to allow for Counties to levy a wheelage tax on each motor vehicle kept in Cook County. This annual wheelage tax per motor vehicle is limited to $10 until the end of 2017 when it may be increased to $20 per motor vehicle.
The Board passed a motion to NOT implement the wheelage tax requested by County Engineer David Betts, which was estimated to benefit Cook County in the amount of $52,780 to be used for "highway purposes".
Auditor-Treasurer, Braidy Powers
Auditor-Treasurer Braidy Powers brought several issues before the County Board for consideration:
A. Claims for payment were approved.
B. The Board approved a resolution accepting a State Grant for Airport Maintenance and Operation in the amount of $24,653.00. This is the standard grant amount received by Cook County for over 20 years for basic operations at the airport.
C. The Board voted 4-1 (Hakes opposed) to approve a $250,000 loan as recommended by the Cook County Revolving Loan Fund to Matt Geretschlaeger to fund Geretschlaeger's ZIP Line project at 689 Gunflint Trail just north of Grand Marais. The City of Grand Marais has received an IRRRB Grant for $191,000 to bring Public Utilities to the site. Geretschlaeger has also been approved for a $260,000 Small Business Administration Loan. Hakes expressed concern that the Business Plan Financials do not justify the business venture as proposed. Hakes also expressed her concern that the real estate collateral offered is not enough to make the risk to the County tolerable.
D. The Board authorized purchasing a Fujitsu document scanner to replace the Recorder's Office scanner damaged during the last power outage at the Courthouse. The cost of $5431 will be paid for using the Recorder's Equipment Fund.
E. The Board approved an agreement to renew its election equipment maintenance agreement.
F-G. The Board made a motion to approve the final Grant Agreement with the Cook County/Grand Marais Joint Economic Development Authority in Connection with the Superior National Golf Course Project. The County has committed $3.1 million of One Percent Funds toward the renovation of the Superior National Golf Course. The LTTA will provide $50,000 annually from 2013 through 2022 for Golf Course Marketing. The balance of the project will be funded by bonding for $1.7 million.
H. On June 25th, the EDA requested a 60 day loan of $300,000 for funding the Lake Superior water pipeline and golf course architectural services with the understanding that the IRRRB would reimburse the County within 60 days. IRRRB reimbursement will not likely occur until late October so the Promissory Note was extended to a payment date of October 25, 2013.
I. The Board authorized an amendment to its contract with JLG Architects to convert basing the design fees on 7.5% of the Cost of the Work to a fixed lump sum. This amendment will streamline the accounting process and will limit the County's payment to JLG if existing project costs increase.
J. The Board authorized a 120 day loan in the amount of $10,000 to the Superior Timber Wolves Sportman's Club in Tofte to pay for a bridge replacement on the Leveaux Trail just west of the Springdale Road in Tofte.
One Percent Projects
Braidy Powers reviewed the One Percent Funds by Project, showing the budget, $$ spent to date, and balances.
Gunflint Trail Volunteer Fire Department
The Board appointed John Bottger and Fred Smith as Fire Relief Association Board members.
Emergency Management
The Board passed a motion to to proceed with cross border discussions leading to a Memorandum of Understanding between Cook County, Grand Portage, Neebing ON and Thunder Bay ON.
The Board passed a resolution to allocate SRS Title III money for specific uses including All Hazard Mitigation Plan duties and potentially establishing a Firewise Coordinator Position.
Meeting Minutes
Meeting Minutes will be made available by contacting Janet Simonen at 387-3687 or by going to the Cook County Website. A video of this meeting in its entirety will be made available on Boreal.TV
Tuesday, May 14, 2013
May 14 County Board Meeting: School Trust Land, Highway Department Facility, Gunflint Trail signs, Cook County Community YMCA
Board Chair Jan Hall and Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Secretary/Board Secretary Janet Simonen.
Public Comment
No member of the Public came before the County Board.
Highway Department, David Betts, Russell Klegstad, Sam Muntean
The Board authorized the Highway Department to advertise for bids for Calcium Chloride, Winter Sand, and SGSD Summer Maintenance.
The County Board authorized the Highway Department to submit a request for Federal Surplus Equipment that is available for an administrative fee between 5 and 10 percent of the original purchase price. Cook County will be requesting a roller compactor, 2004 Polaris Ranger UTV, 2004 Kuboto RTV 900 UTV, 2008 Kawasaki Prairie 360 ATV, Terex RL-4000 Generator Light Sets for a total cost of $9425 plus shipping. This equipment will eliminate the need to rent this equipment. There is no guarantee that Cook County will be selected to purchase this equipment.
County Engineer, David Betts, walked the County Board through the Highway Department's 2013-2017 Transportation Improvement Plan. The 2013-2017 Plan consists of (8) projects for a total estimated constuction cost of $11,261,000. District 3 Projects include:
1) Bituminous replacement on 5.9 miles of CSAH 7 between Highway 61 and CSAH 6, as well as replacement of several culverts. The project cost is estimated at $2,800,000 plus engineering costs and will be paid for with CSAH funds. Completion is expected in August 2013.
2) Bituminous replacement on 2.5 miles of CSAH 7 from CSAH 6 to CSAH 15. Culverts need repair, drainage improvements are necessary. Additionally, 0.6 miles of this roadway is in an urban section where catch basins need to be repaired, and damaged curb and gutter sections need to be replaced. This work is planned for 2017.
3) Chevron Signs at Curves and Intersection Lighting is planned for 2015 on CSAH 7 for 2015. Informational meetings seeking public input on lighting will be planned with serious weight given to public opinion on the lighting.
A copy of the Transportation Improvement Plan is available from the Highway Department or by contacting Sue Hakes directly.
Jeff Oertel of Oertel Architects, Ltd, presented their "Cook County Highway Department: Condition Assessment and Needs Report" resulting from 18 months of assessment and study. Oertel identified some significant problems in the existing facility including exhaust in work areas and storage. The Report provided (4) Options ranging from ~$5M to $7,653,500. Also in need of replacement and upgrading are the Hovland and Tofte Satellite Shops with estimated replacement costs of $569,200 and $544,200 respectively. Commissioner Hakes asked about working with the City of Grand Marais on a joint facility to reduce expenses to both County and City taxpayers. The Board agreed to discuss this further at the next Quarterly Highway Department meeting.
Exchange/Purchase of School Trust Fund Land in the BWCAW
Elizabeth Schleif, US Forest Service Realty Specialist, and Aaron VandeLinde, MN DNR School Trust Land Administrator, came before the County Board to give an update on the Exchange/Purchase of School Trust Lands in the BWCAW in Cook, Lake and St. Louis Counties. Schlief and VandeLinde informed the Board that the Forest Service and the State of MN are working collaboratively to prepare a feasibility analysis of a formal proposal for an exchange of approximately 30,000 acres based on the recommendation of a working group established by the State Legislature. This group was comprised of representatives from the US Forest Service, the State of MN, and interested stakeholders from environmental groups, timber industry, mining interest and local government units. In addition, the Forest Service is actively seeking funds and opportunities to partner on the purchase of the portion of School Trust Lands that are not part of the State Land Exchange proposal. State Legislation passed in 2012 authorizes the transfer of School Trust Lands in the BWCAW to the Federal Government for national forest system lands outside of the Wilderness through both purchase and exchange.
Commissioners Martinson and Hakes expressed frustration at not always being included in the NE MN Meetings with USFS, MN DNR, and other local government officials on this matter. The role of Cook County may be small, but it is important to Cook County and we are a stakeholder. Both Schlief and VandeLinde agreed to include Cook County in future meetings.
Assessor/Land Commissioner
The Board approved an abatement application from Great River Energy as recommended by Assessor/Land Commissioner Betty Schultz.
Office of Planning and Zoning (OPZ)
OPZ Director Tim Nelson presented the two bids received for performing septic inspections on McFarland, Greenwood and Tom Lakes. Both bidders are qualified. The Board approved a motion to accept the low bid from Jeff Crosby and Tom Rouinsky of Lakehead Trucking in Duluth. Crosby has worked for Cook County in this capacity in the past. The work will be done this summer.
Cook County Community YMCA
Wade Cole of ORB Management, came before the County Board for to get formal approval for (3) project change orders: lift, miscellaneous metals package, gyp board for the roof system. The Board approved all (3) change orders. The Board also approved the award for the low painting bid to Northern Paint & Drywall and $67,763 for the State Building Permit and Plan Review.
Shannon's, Inc., of Hibbing, is the HVAC Contractor; Shannon's proposed engineering changes were reviewed and approved by the Design Group, Inc., also of Hibbing. As a redsult, The Design Group, Inc. will be the HVAC engineer of record instead of Dunham. The Board approved this change based on the recommendation by ORB Management, JLG Architects and Shannon's Inc.
The floor plan that was agreed to by ISD166 for the new Community Center included (2) renovated locker rooms in the new facility. When the floor plan changed to reduce costs, the plan was changed to repaint and refurbish the old Girl's Locker Room and NOT divide it into two separate locker rooms. The 2nd Locker Room will be adjacent to the Elementary Gym. The School Board passed a motion agreeing to this, but included the installation of a $6000 security door to be paid for by the County in the motion.
The renovation of the Elementary Gym locker room and the Security Door may not be paid for with 1% sales tax funds because they are not a part of the new facility and will be paid from the Building Fund. The County Board previously approved paying for the locker room (~$10K) but today voted 4-1 against paying for the Security Door. Commissioner Hakes was the sole vote in support. Hakes explained that she supported financing the door as part of the redesign of the floor plan resulting in a savings of ~$80K and to maintain a positive working relationship with the School Board. (UPDATE: Auditor-Treasurer Braidy Powers called Commissioner Hakes after the meeting to inform her that upon investigation it was confirmed that the County Board had already passed a motion to pay for the Security Door from the Building Fund on March 19 and that the March 19 motion still stands.)
Commissioner Hakes reported that the Community Center Steering Committee recommended a name change from Cook County Family YMCA to Cook County Community YMCA. The Steering Committee recommended this change to reflect the entire Cook County Community. The Board approved this change. Hakes also reported that a Facebook Page for the Cook County Community YMCA will be "owned" by the YMCA and managed by Emily Marshall, Branch Executive Director. And, the County Board approved Commissioner Hakes to be the the County's representative on the Local Board for the Cook County Community YMCA. Hakes said she was happy to fill this role, or step aside if another Board member wanted the position. The local Y Board will have a representative from the County, City and ISD166, as well as members of the Public. Marshall is working on a Board Development Plan now.
Electric Easement and Power Relocation
Mike Roth, Grand Marais City Administrator, came before the Board to request an easement for relocating and going underground with the electrical service near the existing Community Center and tennis courts. The current above ground lines are difficult to access. The City, County, and Arrowhead Electric will share the cost with the County's portion being $2425.
Jim Wiinanen, Emergency Management Director
The Board approved Jim Wiinanen's request to apply for a Hazard Mitigation Assistance Planning Grant.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Letter from the Office of the State Auditor outlining the procedures, scope, objectives and management responsibilities for the 2012 audit to be performed by the State.
- The Board approved (2) resolutions for Snowmobile Trails Assistance and Ski Trails Assistance in which the County agrees to act at the legal sponsor and fiscal agent.
- The Board approved a contract with Voyageur Canoe Outfitters to provide maintenance, monitoring and permitting services at Sag Lake Parking Lots for the 2013 season. The contract includes an increase in cost from $230/week to $250/week.
- The Board approved a Revolving Loan Fund in the amount of $75,000 for Todd Miller for an addition to his rental property on 4th Avenue West in Grand Marais.
- Cook County has agreed to share in the cost for critically needed capital improvements at the Northeast Regional Corrections Center (NERCC). Financial responsibility is prorated between Carlton, Cook, Koochiching, Lake and St. Louis Counties. Cook County's usage of NERCC represents 1.36%.
Cook County Administrator Hiring Process
Commissioners Garry Gamble and Bruce Martinson have taken the lead on the process to hire a County Administrator by gathering input from County Department Heads. They have also scheduled a Public Information/Public Input meeting on May 22 at 7:00 pm at the Community Center. Mark your calenders!
Historical Gunflint Trail Signage
The Gunflint Historical Society, lead by John Schloot, has been working to restore the historical Gunflint Trail Signage located at the original entrance to the Trail. Cost to paint and repair the signs and concrete is estimated at $7500. The Gunflint Historical Society has pledged $3500 while the Cook County Historical Society, City of Grand Marais and Cook County have all pledged $1500 for a total of $8000. The work will be done this summer.
Cook County Board of Commissioner's Public Comment Period Review
Commissioner Gamble asked the Board to review the Pubic Comment Period Guidelines. This issue will be added to the 5/21/2013 Board Meeting agenda for discussion.
Meeting Minutes
Meeting minutes may be obtained by calling Janet Simonen at 218/387-3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Public Comment
No member of the Public came before the County Board.
Highway Department, David Betts, Russell Klegstad, Sam Muntean
The Board authorized the Highway Department to advertise for bids for Calcium Chloride, Winter Sand, and SGSD Summer Maintenance.
The County Board authorized the Highway Department to submit a request for Federal Surplus Equipment that is available for an administrative fee between 5 and 10 percent of the original purchase price. Cook County will be requesting a roller compactor, 2004 Polaris Ranger UTV, 2004 Kuboto RTV 900 UTV, 2008 Kawasaki Prairie 360 ATV, Terex RL-4000 Generator Light Sets for a total cost of $9425 plus shipping. This equipment will eliminate the need to rent this equipment. There is no guarantee that Cook County will be selected to purchase this equipment.
County Engineer, David Betts, walked the County Board through the Highway Department's 2013-2017 Transportation Improvement Plan. The 2013-2017 Plan consists of (8) projects for a total estimated constuction cost of $11,261,000. District 3 Projects include:
1) Bituminous replacement on 5.9 miles of CSAH 7 between Highway 61 and CSAH 6, as well as replacement of several culverts. The project cost is estimated at $2,800,000 plus engineering costs and will be paid for with CSAH funds. Completion is expected in August 2013.
2) Bituminous replacement on 2.5 miles of CSAH 7 from CSAH 6 to CSAH 15. Culverts need repair, drainage improvements are necessary. Additionally, 0.6 miles of this roadway is in an urban section where catch basins need to be repaired, and damaged curb and gutter sections need to be replaced. This work is planned for 2017.
3) Chevron Signs at Curves and Intersection Lighting is planned for 2015 on CSAH 7 for 2015. Informational meetings seeking public input on lighting will be planned with serious weight given to public opinion on the lighting.
A copy of the Transportation Improvement Plan is available from the Highway Department or by contacting Sue Hakes directly.
Jeff Oertel of Oertel Architects, Ltd, presented their "Cook County Highway Department: Condition Assessment and Needs Report" resulting from 18 months of assessment and study. Oertel identified some significant problems in the existing facility including exhaust in work areas and storage. The Report provided (4) Options ranging from ~$5M to $7,653,500. Also in need of replacement and upgrading are the Hovland and Tofte Satellite Shops with estimated replacement costs of $569,200 and $544,200 respectively. Commissioner Hakes asked about working with the City of Grand Marais on a joint facility to reduce expenses to both County and City taxpayers. The Board agreed to discuss this further at the next Quarterly Highway Department meeting.
Exchange/Purchase of School Trust Fund Land in the BWCAW
Elizabeth Schleif, US Forest Service Realty Specialist, and Aaron VandeLinde, MN DNR School Trust Land Administrator, came before the County Board to give an update on the Exchange/Purchase of School Trust Lands in the BWCAW in Cook, Lake and St. Louis Counties. Schlief and VandeLinde informed the Board that the Forest Service and the State of MN are working collaboratively to prepare a feasibility analysis of a formal proposal for an exchange of approximately 30,000 acres based on the recommendation of a working group established by the State Legislature. This group was comprised of representatives from the US Forest Service, the State of MN, and interested stakeholders from environmental groups, timber industry, mining interest and local government units. In addition, the Forest Service is actively seeking funds and opportunities to partner on the purchase of the portion of School Trust Lands that are not part of the State Land Exchange proposal. State Legislation passed in 2012 authorizes the transfer of School Trust Lands in the BWCAW to the Federal Government for national forest system lands outside of the Wilderness through both purchase and exchange.
Commissioners Martinson and Hakes expressed frustration at not always being included in the NE MN Meetings with USFS, MN DNR, and other local government officials on this matter. The role of Cook County may be small, but it is important to Cook County and we are a stakeholder. Both Schlief and VandeLinde agreed to include Cook County in future meetings.
Assessor/Land Commissioner
The Board approved an abatement application from Great River Energy as recommended by Assessor/Land Commissioner Betty Schultz.
Office of Planning and Zoning (OPZ)
OPZ Director Tim Nelson presented the two bids received for performing septic inspections on McFarland, Greenwood and Tom Lakes. Both bidders are qualified. The Board approved a motion to accept the low bid from Jeff Crosby and Tom Rouinsky of Lakehead Trucking in Duluth. Crosby has worked for Cook County in this capacity in the past. The work will be done this summer.
Cook County Community YMCA
Wade Cole of ORB Management, came before the County Board for to get formal approval for (3) project change orders: lift, miscellaneous metals package, gyp board for the roof system. The Board approved all (3) change orders. The Board also approved the award for the low painting bid to Northern Paint & Drywall and $67,763 for the State Building Permit and Plan Review.
Shannon's, Inc., of Hibbing, is the HVAC Contractor; Shannon's proposed engineering changes were reviewed and approved by the Design Group, Inc., also of Hibbing. As a redsult, The Design Group, Inc. will be the HVAC engineer of record instead of Dunham. The Board approved this change based on the recommendation by ORB Management, JLG Architects and Shannon's Inc.
The floor plan that was agreed to by ISD166 for the new Community Center included (2) renovated locker rooms in the new facility. When the floor plan changed to reduce costs, the plan was changed to repaint and refurbish the old Girl's Locker Room and NOT divide it into two separate locker rooms. The 2nd Locker Room will be adjacent to the Elementary Gym. The School Board passed a motion agreeing to this, but included the installation of a $6000 security door to be paid for by the County in the motion.
The renovation of the Elementary Gym locker room and the Security Door may not be paid for with 1% sales tax funds because they are not a part of the new facility and will be paid from the Building Fund. The County Board previously approved paying for the locker room (~$10K) but today voted 4-1 against paying for the Security Door. Commissioner Hakes was the sole vote in support. Hakes explained that she supported financing the door as part of the redesign of the floor plan resulting in a savings of ~$80K and to maintain a positive working relationship with the School Board. (UPDATE: Auditor-Treasurer Braidy Powers called Commissioner Hakes after the meeting to inform her that upon investigation it was confirmed that the County Board had already passed a motion to pay for the Security Door from the Building Fund on March 19 and that the March 19 motion still stands.)
Commissioner Hakes reported that the Community Center Steering Committee recommended a name change from Cook County Family YMCA to Cook County Community YMCA. The Steering Committee recommended this change to reflect the entire Cook County Community. The Board approved this change. Hakes also reported that a Facebook Page for the Cook County Community YMCA will be "owned" by the YMCA and managed by Emily Marshall, Branch Executive Director. And, the County Board approved Commissioner Hakes to be the the County's representative on the Local Board for the Cook County Community YMCA. Hakes said she was happy to fill this role, or step aside if another Board member wanted the position. The local Y Board will have a representative from the County, City and ISD166, as well as members of the Public. Marshall is working on a Board Development Plan now.
Electric Easement and Power Relocation
Mike Roth, Grand Marais City Administrator, came before the Board to request an easement for relocating and going underground with the electrical service near the existing Community Center and tennis courts. The current above ground lines are difficult to access. The City, County, and Arrowhead Electric will share the cost with the County's portion being $2425.
Jim Wiinanen, Emergency Management Director
The Board approved Jim Wiinanen's request to apply for a Hazard Mitigation Assistance Planning Grant.
Miscellaneous, Auditor-Treasurer Braidy Powers
- The Board approved the Letter from the Office of the State Auditor outlining the procedures, scope, objectives and management responsibilities for the 2012 audit to be performed by the State.
- The Board approved (2) resolutions for Snowmobile Trails Assistance and Ski Trails Assistance in which the County agrees to act at the legal sponsor and fiscal agent.
- The Board approved a contract with Voyageur Canoe Outfitters to provide maintenance, monitoring and permitting services at Sag Lake Parking Lots for the 2013 season. The contract includes an increase in cost from $230/week to $250/week.
- The Board approved a Revolving Loan Fund in the amount of $75,000 for Todd Miller for an addition to his rental property on 4th Avenue West in Grand Marais.
- Cook County has agreed to share in the cost for critically needed capital improvements at the Northeast Regional Corrections Center (NERCC). Financial responsibility is prorated between Carlton, Cook, Koochiching, Lake and St. Louis Counties. Cook County's usage of NERCC represents 1.36%.
Cook County Administrator Hiring Process
Commissioners Garry Gamble and Bruce Martinson have taken the lead on the process to hire a County Administrator by gathering input from County Department Heads. They have also scheduled a Public Information/Public Input meeting on May 22 at 7:00 pm at the Community Center. Mark your calenders!
Historical Gunflint Trail Signage
The Gunflint Historical Society, lead by John Schloot, has been working to restore the historical Gunflint Trail Signage located at the original entrance to the Trail. Cost to paint and repair the signs and concrete is estimated at $7500. The Gunflint Historical Society has pledged $3500 while the Cook County Historical Society, City of Grand Marais and Cook County have all pledged $1500 for a total of $8000. The work will be done this summer.
Cook County Board of Commissioner's Public Comment Period Review
Commissioner Gamble asked the Board to review the Pubic Comment Period Guidelines. This issue will be added to the 5/21/2013 Board Meeting agenda for discussion.
Meeting Minutes
Meeting minutes may be obtained by calling Janet Simonen at 218/387-3602 or by going to the Cook County website. A video of this meeting in its entirety may be viewed by going to Boreal.TV.
Tuesday, March 26, 2013
County Board Meeting: Broadband Commission Annual Report, Proclamation for Child Abuse Prevention Month
In the absence of Board Chair Jan Hall and Vice Chair Bruce Martinson, Sue Hakes chaired today's County Board Meeting. Also present were Commissioner Heidi Doo-Kirk, Commissioner Garry Gamble, County Attorney Tim Scannell, and Personnel Director/Board Secretary Janet Simonen. County Auditor-Treasurer Braidy Powers was absent.
Public Comment
No member of the public opted to come before the County Board.
April is Child Abuse Prevention Month
The Board supported Public Health and Human Services Director Sue Futterer's request to proclaim April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among many people throughout the community. If you know of any child or family that needs help, contact Cook County Social Services at 387-3620, Child Protection Worker Beth Faraone at 387-3608, or Law Enforcement at 387-3030.
Aimee Luick, Chief Deputy Auditor-Treasurer
The County Board approved appointing Lisa Sorlie and Jeanne Smith to the Cook County Deferred Compensation Committee replacing Ann Zellner and Tim Scannell respectively. Garry Gamble replaced Fritz Sobanja in January 2012.
Highway Department
The Board approved awarding the aggregate stockpile project to low bidder Edwin E. Thoreson for $175,450.
The Board authorized (3) capital purchases for the Highway Department including a) Deckover Trailer for $11,900.53, b) Fine Aggregate 8" Tapping Shaker with Sound Compartment for $3741.00 and c) Survey Levels and Rods for $2476.29. Each of these equipment purchases was included in the 2013 Budget and in the Capital Equipment Bond.
Information Systems, Director Danna MacKenzie
The County Board approved an amendment to the tower space lease between Cook County and Verizon Wireless. This agreement permits Verizon Wireless to replace the tower recently acquired by the County from WDIO-TV with a new one of the same height for the purposes of building, operating and maintaining a cell site that serves the Grand Marais area. Once the tower is completed, it is Verizon's responsibility to dispose of the old tower. The new tower will belong to the County. In exchange for building the tower, Verizon will be entitled to a 50% lease abatement for 240 months.
Paul Harvey, Chairman of the Cook County Broadband Commission, joined Danna MacKenzie to present the Cook County Broadband Commission 2012 Status and Activity Report. This 4 page report gives a high level overview of the accomplishments of the Broadband Commission in areas of both Access and Application to prepare for being able to take full advantage of this new utility when it becomes available. Commissioner Hakes complimented the Broadband Committee for its hard work and success noting that although she and Commissioner Martinson serve on this Committee the "heavy lifting" is done by the almost all volunteer committee members including Chair Paul Harvey, Vice-Chair Pat Campanaro, Terry Meath, Paula Sundet-Wolf, Jim Boyd, Bob Pranis, Jack McDonnell, Danna MacKenzie.
Emergency Management, Director Jim Wiinanen
At the request of Emergency Management Director Jim Wiinanen, the Board voted to support the "Forest Service - Eastern Region Hazardous Fuels - Federal Assistance Proposal FY2013" in the amount of $200,000. For this proposal, treatments will focus in the Two Island Area Wildland/Urban Interface (WUI) and will include landowner involvement, mechanical fuel reduction treatments and a prescribed burn. Cook County will act as the fiscal agent for this grant.
The Board approved Michael Valentini Property Services as a vendor to install waterfront sprinkler systems under the 2011 PDM Wildfire Mitigation Grant as recommended by the Cook County Firewise Committee.
One Percent Project Updates
Wade Cole of ORB Management came before the Board to present an update on the Cook County Family YMCA project budget. The current cost projection is $9,768,595.33 with (3) bids unknown at this time due to rebidding: structural steel, earthwork, and aluminum storefronts/glazing. Cole also noted that there is $409,992 in the project contingency fund, $106,200 which is allocated. The work continues to bring the project to within the $9.5M allocated.
Cole also informed the Board that YMCA Project Manager, Mark Kragenbring of ORB, has resigned to take another position. Cole will be taking over as Project Manager. Kragenbring's last day with ORB is Friday, March 29.
County Coordinator/County Administrator
The Board discussed what they had learned regarding the pros and cons of hiring a County Coordinator or a County Administrator from their individual and recent discussions with others at Association of MN Counties Workshop. A Special Meeting of the County Board has been scheduled for April 15 from 1-3 pm to discuss this further. County Administrators Trish Klein (Itasca) and Tim Houle (Crow Wing) will be guests at this meeting to help the Board's understanding of the pros and cons and how to ensure a successful transition to any decision made.
Meeting Minutes
Official minutes for this meeting may be found by going to the Cook County Website or by contact Board Secretary Janet Simonen at 218 387 3602. A video of this meeting in its entirety is available on Boreal.TV.
Public Comment
No member of the public opted to come before the County Board.
April is Child Abuse Prevention Month
The Board supported Public Health and Human Services Director Sue Futterer's request to proclaim April as Child Abuse Prevention Month. Child abuse is an issue that affects all members of our community and finding solutions depends on involvement among many people throughout the community. If you know of any child or family that needs help, contact Cook County Social Services at 387-3620, Child Protection Worker Beth Faraone at 387-3608, or Law Enforcement at 387-3030.
Aimee Luick, Chief Deputy Auditor-Treasurer
The County Board approved appointing Lisa Sorlie and Jeanne Smith to the Cook County Deferred Compensation Committee replacing Ann Zellner and Tim Scannell respectively. Garry Gamble replaced Fritz Sobanja in January 2012.
Highway Department
The Board approved awarding the aggregate stockpile project to low bidder Edwin E. Thoreson for $175,450.
The Board authorized (3) capital purchases for the Highway Department including a) Deckover Trailer for $11,900.53, b) Fine Aggregate 8" Tapping Shaker with Sound Compartment for $3741.00 and c) Survey Levels and Rods for $2476.29. Each of these equipment purchases was included in the 2013 Budget and in the Capital Equipment Bond.
Information Systems, Director Danna MacKenzie
The County Board approved an amendment to the tower space lease between Cook County and Verizon Wireless. This agreement permits Verizon Wireless to replace the tower recently acquired by the County from WDIO-TV with a new one of the same height for the purposes of building, operating and maintaining a cell site that serves the Grand Marais area. Once the tower is completed, it is Verizon's responsibility to dispose of the old tower. The new tower will belong to the County. In exchange for building the tower, Verizon will be entitled to a 50% lease abatement for 240 months.
Paul Harvey, Chairman of the Cook County Broadband Commission, joined Danna MacKenzie to present the Cook County Broadband Commission 2012 Status and Activity Report. This 4 page report gives a high level overview of the accomplishments of the Broadband Commission in areas of both Access and Application to prepare for being able to take full advantage of this new utility when it becomes available. Commissioner Hakes complimented the Broadband Committee for its hard work and success noting that although she and Commissioner Martinson serve on this Committee the "heavy lifting" is done by the almost all volunteer committee members including Chair Paul Harvey, Vice-Chair Pat Campanaro, Terry Meath, Paula Sundet-Wolf, Jim Boyd, Bob Pranis, Jack McDonnell, Danna MacKenzie.
Emergency Management, Director Jim Wiinanen
At the request of Emergency Management Director Jim Wiinanen, the Board voted to support the "Forest Service - Eastern Region Hazardous Fuels - Federal Assistance Proposal FY2013" in the amount of $200,000. For this proposal, treatments will focus in the Two Island Area Wildland/Urban Interface (WUI) and will include landowner involvement, mechanical fuel reduction treatments and a prescribed burn. Cook County will act as the fiscal agent for this grant.
The Board approved Michael Valentini Property Services as a vendor to install waterfront sprinkler systems under the 2011 PDM Wildfire Mitigation Grant as recommended by the Cook County Firewise Committee.
One Percent Project Updates
Wade Cole of ORB Management came before the Board to present an update on the Cook County Family YMCA project budget. The current cost projection is $9,768,595.33 with (3) bids unknown at this time due to rebidding: structural steel, earthwork, and aluminum storefronts/glazing. Cole also noted that there is $409,992 in the project contingency fund, $106,200 which is allocated. The work continues to bring the project to within the $9.5M allocated.
Cole also informed the Board that YMCA Project Manager, Mark Kragenbring of ORB, has resigned to take another position. Cole will be taking over as Project Manager. Kragenbring's last day with ORB is Friday, March 29.
County Coordinator/County Administrator
The Board discussed what they had learned regarding the pros and cons of hiring a County Coordinator or a County Administrator from their individual and recent discussions with others at Association of MN Counties Workshop. A Special Meeting of the County Board has been scheduled for April 15 from 1-3 pm to discuss this further. County Administrators Trish Klein (Itasca) and Tim Houle (Crow Wing) will be guests at this meeting to help the Board's understanding of the pros and cons and how to ensure a successful transition to any decision made.
Meeting Minutes
Official minutes for this meeting may be found by going to the Cook County Website or by contact Board Secretary Janet Simonen at 218 387 3602. A video of this meeting in its entirety is available on Boreal.TV.
Tuesday, February 19, 2013
February 19, 2013: Human Services Board and County Board of Commissioners Meet
Cook County Human Services Board Meeting
Human Services Board Chair, Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall (9:10 am), Carla LaPointe, Jerry Lilja, Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Jan Parish, Alison McIntyre, and Janet Simonen.
Committee Reports
No reports were given for Arrowhead Economic Opportunity Agency, Arrowhead Health Alliance, Community Health Board, Public Health and Human Services Advisory Committee or North Shore Collaborative as these Boards and Committees have not met since the last Human Services Board Meeting.
Garry Gamble reported that Arrowhead Regional Corrections (ARC) is currently in union negotiations. He also reported on preliminary discussions being held at ARC regarding the dire conditions at the Northeast Regional Corrections Center (NERCC). Gamble and Jan Hall, along with other ARC Board members toured the NERCC facility. Gamble reported the needs for significant facility improvements, describing the current conditions as "dissettling".
Bruce Martinson reported on the most recent meeting of the Health Care Planning Committee noting that the relatively new and highly popular "Living Well With Chronic Conditions" class is proving to be successful. Doctors at the Clinic are noticing measurable improvements in their patients that participate. Martinson also reported that the Hospital Board held a special meeting to discuss renovation plans for the Hospital and the Care Center.
Family Home Visiting Program--Allison Hereen, BScN, RN, PHN
Allison Hereen came before the Board to give an overview of her role in Maternal Child and Family Health which she explained is working with parents for positive, safe and healthy outcomes for children and their families through an individualized, strength based, holistic approach. The greatest portion of this program is the Universal Prenatal and Postpartum Home Visiting which is described as an "arm into the community". This home visiting program is voluntary and available to all families, regardless of income. Other pieces of Maternal Child and Family Health include a) Child Health and Development, b) Community Collaboration and Interagency Relationships, and c) Education and Injury Prevention.
Hereen brings great enthusiasm to her job, as well as a wealth of Public Health nursing experience from other counties and from ISD166. When asked what she sees as being unique to Cook County, she said that Cook County's geography creates large distances between families with young children and can cause feelings of isolation.
Fiscal Updates--Jan Parish, Income Maintenance & Fiscal Supervisor
Jan Parish gave a complementary presentation to Hereen by talking about the funding for the Home Visiting program. The majority of the funding comes from the Arrowhead Health Alliance grant; other funding comes from a County Health Board grant and two other smaller grants. Parish explained that Public Health does bill private insurance and medical assistance whenever possible. The cost to the client is free.
Director's Report--Sue Futterer
-Region 3 Redesign has been delayed, but electronic documentation should be in place by the end of 2013. A meeting with the Region 3 County Commissioners and Staff is being scheduled for April 30, 2013.
-Futterer gave the Board an overview of Child Support in Minnesota and in Cook County.
-Futterer explained MN Choices, a standardized assessment tool under development to determine eligibility for health care and other services. She also provided information on potential changes to Counties with the coming Minnesota Health Insurance Exchange.
-The Department of Health Services is conducting a routine review of Cook County's Wilderness Outpatient Treatment today.
Items for Action
The Board approved a Purchase of Service Agreement for the Women's Health Center and authorized the Engagement of Ron Michaels Consulting for the project definition phase of Regional Electronic Document Management Systems for Child Support Units. The Board also approved the 2013 Assurance and Agreements Between the Community Health Board and Cook County, as well as the Addendum to the Joint Powers Agreement between Carlton, Cook, Lake and St. Louis Community Health Boards.
Cook County Board of Commissioners Meeting
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were County Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No members of the Public came before the County Board.
Office of Planning & Zoning (OPZ)--Tim Nelson, Director
Tim Nelson and David Demmer came before the County Board to recommend termination of the Wetlands Management Plan committee process that was just getting underway. Unfortunately, it has become apparent that the level of support OPZ had been led to believe would exist from the Army Corp of Engineers through their participation in the process can not be counted on. The Board supported the recommendation to terminate.
Highway Department--David Betts, Highway Engineer
The Board authorized the Highway Department to advertise to solicit proposals for aggregate stockpiles as recommeded by Russell Klegstad and David Betts.
The Board awarded the snowplowing for Irish Creek to LaBoda Grading, Inc. The Board also discussed the importance of written communication and following the proper legal steps for the Public Hearing already scheduled for June 25 at 10:30. This hearing was scheduled to discuss the potential for withdrawing the Irish Creek Subordinate Service District.
As presented by David Betts, the Board adopted the Town Road Account Allocation Policy and approved the distribution of town road funds accordingly.
Superior Cycling Association
Tim Kennedy came before the Commissioners to inform them that the Superior Cycling Association wants the County to act as the applicant for a project to extend both the Pincushion Trail System in Grand Marais and the Britton Peak Trail System in Tofte (2) miles each for a total of (4) miles of new trail. The Superior Cycling Association will present the grant application and their formal request at the next County Board meeting.
Cook County Local Energy Project (CCLEP)
The scheduled discussion regarding the Biomass District Heating customer contract has been postponed to March 12, 2013.
Auditor-Treasurer--Braidy Powers
Several items were brought forward by Auditor-Treasurer Braidy Powers:
- The Board approved a Subordination Agreement between Cook County and Hedstrom Lumber Company for $152,533.72 and second position on the loan with first position to the bank. It is the County's customary practice to hold the second position.
- As required in the Cook County Investment Policy, Powers submitted the annual investment report for Cook County. Objectives of the County investments are 1) Safety, 2) Liquidity, and 3) Yield.
Personnel Department--Janet Simonen, Director
Personnel Director Janet Simonen presented an updated draft of the Cook County Employee Handbook noting several changes including Comp Time accrual, limits to Blue Cross/Blue Shield health insurance eligibility, the addition of some employee groups and unions to pay toward their Blue Cross/Blue Shield health insurance premiums, shift differential pay eligibility, and out-of-class pay policy.
Simonen provided the Board with a copy of the Personnel Director/Board Secretary job description, information from the Association of MN Counties regarding various county organizational structures, and some guidelines to planning for executive transitions. Simonen has given the Board a 6-month notice of her resignation. The Board scheduled a Work Session for March 18 at 1 pm to discuss the replacement of Simonen and the potential for re-structuring.
One Percent Projects
Auditor-Treasurer Braidy Powers presented a change order addition for ~$64K for rebar, concrete and labor for the Cook County Family YMCA project. This is work which was originally to be included in Phase 4 but has been changed to be done now in Phase 2. The County Board approved this change 4-1 (Gamble opposed) to be paid for from the project contingency fund.
Commissioner Hakes gave an overview of the Skating Warming House project noting that the Hockey Association will be meeting Wednesday, February 20, to discuss their preference for location, style and size of the building. The County has allocated $50K for this project; the Hockey Association has committed $28K of its own funding.
Powers and Hakes gave an update to the County Board regarding the Board's need to decide on whether or not to rebid all or portions of the Cook County Family YMCA project. Powers and Hakes reported on a lengthy conversation they had with Attorney Ken Donovan of Fryberger, Buchanan, Smith and Frederick, P.A. of Duluth regarding the legal aspects of rebidding, analyzing each bid division separately. Ultimately, there is a cost to rebid, just as there is a cost to not rebid. ORB Management and JLG Architects are working to identify all of the associated risk and cost for both scenarios so that the Board can make a sound decision about how best to move forward. Powers stressed the importance of the Board making this decision on February 26 noting that cost to the project can be increased by delay in schedule, redesign expenses, delay in opening the Cook County Family YMCA, extending the construction time and impact to ISD166 need for the spaces. The Steering Committee will meet Monday, February 25, to determine their recommendations for the County Board.
Cook County Airport Commission
Sue Olson was appointed as an alternate to the Grand Marais/Cook County Airport Commission.
Meeting Minutes
Official minutes for this meeting may be obtained by going to the Cook County website or by contacting Board Secretary Janet Simonen at 218-387-3602. A video of today's meetings in their entirety may be viewed by going to Boreal.TV
Human Services Board Chair, Sue Hakes, along with Board Members Heidi Doo-Kirk, Garry Gamble, Jan Hall (9:10 am), Carla LaPointe, Jerry Lilja, Bruce Martinson were all present for today's Human Services Board Meeting. Also present were Sue Futterer, Jan Parish, Alison McIntyre, and Janet Simonen.
Committee Reports
No reports were given for Arrowhead Economic Opportunity Agency, Arrowhead Health Alliance, Community Health Board, Public Health and Human Services Advisory Committee or North Shore Collaborative as these Boards and Committees have not met since the last Human Services Board Meeting.
Garry Gamble reported that Arrowhead Regional Corrections (ARC) is currently in union negotiations. He also reported on preliminary discussions being held at ARC regarding the dire conditions at the Northeast Regional Corrections Center (NERCC). Gamble and Jan Hall, along with other ARC Board members toured the NERCC facility. Gamble reported the needs for significant facility improvements, describing the current conditions as "dissettling".
Bruce Martinson reported on the most recent meeting of the Health Care Planning Committee noting that the relatively new and highly popular "Living Well With Chronic Conditions" class is proving to be successful. Doctors at the Clinic are noticing measurable improvements in their patients that participate. Martinson also reported that the Hospital Board held a special meeting to discuss renovation plans for the Hospital and the Care Center.
Family Home Visiting Program--Allison Hereen, BScN, RN, PHN
Allison Hereen came before the Board to give an overview of her role in Maternal Child and Family Health which she explained is working with parents for positive, safe and healthy outcomes for children and their families through an individualized, strength based, holistic approach. The greatest portion of this program is the Universal Prenatal and Postpartum Home Visiting which is described as an "arm into the community". This home visiting program is voluntary and available to all families, regardless of income. Other pieces of Maternal Child and Family Health include a) Child Health and Development, b) Community Collaboration and Interagency Relationships, and c) Education and Injury Prevention.
Hereen brings great enthusiasm to her job, as well as a wealth of Public Health nursing experience from other counties and from ISD166. When asked what she sees as being unique to Cook County, she said that Cook County's geography creates large distances between families with young children and can cause feelings of isolation.
Fiscal Updates--Jan Parish, Income Maintenance & Fiscal Supervisor
Jan Parish gave a complementary presentation to Hereen by talking about the funding for the Home Visiting program. The majority of the funding comes from the Arrowhead Health Alliance grant; other funding comes from a County Health Board grant and two other smaller grants. Parish explained that Public Health does bill private insurance and medical assistance whenever possible. The cost to the client is free.
Director's Report--Sue Futterer
-Region 3 Redesign has been delayed, but electronic documentation should be in place by the end of 2013. A meeting with the Region 3 County Commissioners and Staff is being scheduled for April 30, 2013.
-Futterer gave the Board an overview of Child Support in Minnesota and in Cook County.
-Futterer explained MN Choices, a standardized assessment tool under development to determine eligibility for health care and other services. She also provided information on potential changes to Counties with the coming Minnesota Health Insurance Exchange.
-The Department of Health Services is conducting a routine review of Cook County's Wilderness Outpatient Treatment today.
Items for Action
The Board approved a Purchase of Service Agreement for the Women's Health Center and authorized the Engagement of Ron Michaels Consulting for the project definition phase of Regional Electronic Document Management Systems for Child Support Units. The Board also approved the 2013 Assurance and Agreements Between the Community Health Board and Cook County, as well as the Addendum to the Joint Powers Agreement between Carlton, Cook, Lake and St. Louis Community Health Boards.
Cook County Board of Commissioners Meeting
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present at today's meeting. Also present were County Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No members of the Public came before the County Board.
Office of Planning & Zoning (OPZ)--Tim Nelson, Director
Tim Nelson and David Demmer came before the County Board to recommend termination of the Wetlands Management Plan committee process that was just getting underway. Unfortunately, it has become apparent that the level of support OPZ had been led to believe would exist from the Army Corp of Engineers through their participation in the process can not be counted on. The Board supported the recommendation to terminate.
Highway Department--David Betts, Highway Engineer
The Board authorized the Highway Department to advertise to solicit proposals for aggregate stockpiles as recommeded by Russell Klegstad and David Betts.
The Board awarded the snowplowing for Irish Creek to LaBoda Grading, Inc. The Board also discussed the importance of written communication and following the proper legal steps for the Public Hearing already scheduled for June 25 at 10:30. This hearing was scheduled to discuss the potential for withdrawing the Irish Creek Subordinate Service District.
As presented by David Betts, the Board adopted the Town Road Account Allocation Policy and approved the distribution of town road funds accordingly.
Superior Cycling Association
Tim Kennedy came before the Commissioners to inform them that the Superior Cycling Association wants the County to act as the applicant for a project to extend both the Pincushion Trail System in Grand Marais and the Britton Peak Trail System in Tofte (2) miles each for a total of (4) miles of new trail. The Superior Cycling Association will present the grant application and their formal request at the next County Board meeting.
Cook County Local Energy Project (CCLEP)
The scheduled discussion regarding the Biomass District Heating customer contract has been postponed to March 12, 2013.
Auditor-Treasurer--Braidy Powers
Several items were brought forward by Auditor-Treasurer Braidy Powers:
- The Board approved a Subordination Agreement between Cook County and Hedstrom Lumber Company for $152,533.72 and second position on the loan with first position to the bank. It is the County's customary practice to hold the second position.
- As required in the Cook County Investment Policy, Powers submitted the annual investment report for Cook County. Objectives of the County investments are 1) Safety, 2) Liquidity, and 3) Yield.
Personnel Department--Janet Simonen, Director
Personnel Director Janet Simonen presented an updated draft of the Cook County Employee Handbook noting several changes including Comp Time accrual, limits to Blue Cross/Blue Shield health insurance eligibility, the addition of some employee groups and unions to pay toward their Blue Cross/Blue Shield health insurance premiums, shift differential pay eligibility, and out-of-class pay policy.
Simonen provided the Board with a copy of the Personnel Director/Board Secretary job description, information from the Association of MN Counties regarding various county organizational structures, and some guidelines to planning for executive transitions. Simonen has given the Board a 6-month notice of her resignation. The Board scheduled a Work Session for March 18 at 1 pm to discuss the replacement of Simonen and the potential for re-structuring.
One Percent Projects
Auditor-Treasurer Braidy Powers presented a change order addition for ~$64K for rebar, concrete and labor for the Cook County Family YMCA project. This is work which was originally to be included in Phase 4 but has been changed to be done now in Phase 2. The County Board approved this change 4-1 (Gamble opposed) to be paid for from the project contingency fund.
Commissioner Hakes gave an overview of the Skating Warming House project noting that the Hockey Association will be meeting Wednesday, February 20, to discuss their preference for location, style and size of the building. The County has allocated $50K for this project; the Hockey Association has committed $28K of its own funding.
Powers and Hakes gave an update to the County Board regarding the Board's need to decide on whether or not to rebid all or portions of the Cook County Family YMCA project. Powers and Hakes reported on a lengthy conversation they had with Attorney Ken Donovan of Fryberger, Buchanan, Smith and Frederick, P.A. of Duluth regarding the legal aspects of rebidding, analyzing each bid division separately. Ultimately, there is a cost to rebid, just as there is a cost to not rebid. ORB Management and JLG Architects are working to identify all of the associated risk and cost for both scenarios so that the Board can make a sound decision about how best to move forward. Powers stressed the importance of the Board making this decision on February 26 noting that cost to the project can be increased by delay in schedule, redesign expenses, delay in opening the Cook County Family YMCA, extending the construction time and impact to ISD166 need for the spaces. The Steering Committee will meet Monday, February 25, to determine their recommendations for the County Board.
Cook County Airport Commission
Sue Olson was appointed as an alternate to the Grand Marais/Cook County Airport Commission.
Meeting Minutes
Official minutes for this meeting may be obtained by going to the Cook County website or by contacting Board Secretary Janet Simonen at 218-387-3602. A video of today's meetings in their entirety may be viewed by going to Boreal.TV
Tuesday, January 15, 2013
January 15, 2013 County Board Meeting: Committee Assignments, Capital Expenditures, MCIT Attorney
Board Chair Jan Hall, along with Commissioners Heidi Doo-Kirk, Garry Gamble, Sue Hakes and Bruce Martinson were all present for today's County Board Meeting. Also present was Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No member of the Public opted to come before the County Board.
Mark Falk, County Sheriff
The Board approved a request from Sheriff Falk to approve the Cook County PSAP Grant. This grant will reimburse Cook County for making the improvements necessary for migration from the existing 911 System to the Next Generation 911 System. Law Enforcement and Danna MacKenzie, IT Director, are working now to make these improvements.
Tim Nelson, Office of Planning and Zoning (OPZ) Director
As recommended by Tim Nelson, the County Board passed a motion authorizing members of the Planning Commission, Board of Adjustment, and Board of Commissioners to attend the regional land use legal workshop in Carlton County on February 8. The motion also authorized payment registration fees and mileage reimbursement as budgeted within the OPZ.
The Board authorized the purchase of an Excel EX-63 Horizontal Baler at a cost of $55,329 including freight, installation, training, and $15,000 trade-in value of the old baler. Funds for this purchase are in the 2013 Recycling Center capital purchases budget.
David Betts, County Highway Engineer
The Board approved a special event permit for the John Beargrease Sled Dog Marathon on Sunday, January 27, 2013. A route map and description was included in the application given to the Highway Department. The County will be named as an additional insured on the liability insurance. Race sponsors agree to pay all costs associated with traffic control, including personnel expenses. Later in the meeting, the Board gave permission to the John Beargrease Sled Dog Marathon to cross property owned by Cook County during the period of January 27 through January 20, 2013.
The County Board approved the purchase of (2) Mack GU713 tandem axle dump trucks at a cost of $230,871.73 each. The Board also approved the purchase of a 2013 GMC Crew Cab Pickup at a cost of $34,255.72. All (3) vehicles approved for purchases were budgeted to be paid from the Equipment Bond.
The Board authorized the Highway Department to advertise for snowplowing bids on behalf of the Irish Creek Subordinate Service District. Bids are due at 2:00 pm on February 13, 2013. The Board also discussed the negative feedback received from the Public (after the Public Hearing) regarding the Board's decision to approve the Irish Creek Subordinate Service District. In response to this, the Board scheduled a Public Hearing for June 25, 2013 at 10:30 am to consider withdrawing the Irish Creek Subordinate Service District.
Dusty Nelms, County Recorder
The Board approved a new Minnesota Counties Information Systems Joint and Cooperative Agreement as presented by Recorder Dusty Nelms. Nelms reported this document has been reviewed by County Attorney Tim Scannell and found to be acceptable.
Braidy Powers, Auditor-Treasurer
Several actions were taken at the request of Auditor-Treasurer Braidy Powers:
a) The Board approved the permit for lawful gambling activity as submitted by the Cook County Snowmobile Club for their annual "Fun Run" to be held on February 2 and the Landing at Devi Track.
b) A donation of $500 from North House Folk School to the Cook County GO Team for the development of a strategic economic plan was accepted by the County Board.
c) Powers distributed a copy of the Post-Issuance Debt Compliance Policy as part of the closing of the bond sale for sales tax and equipment bonds last November. This information was for Board awareness with no action required.
d) The Board approved an IRRRB grant received for $103,000 to help defray some of the costs for the new YMCA construction project. Community Center/Extension Director Diane Booth wrote the successful grant; her work and diligence was noted by Commissioner Hakes.
e) The Board passed a resolution appointing Dr. Sandy Stover as the Cook County Coroner..
f) Commissioners Hall and Gamble exchanged their liaison responsibilities with Hall as the liaison to the Assessor's Office and Gamble the liaison to the Recorder's Office.
Appointments to Boards and Commissions
Janet Simonen distributed the list of Board and Commission assignments as determined at last week's County Board Organizational Meeting. This information will be posted on the County website.
One Percent Projects
Commissioner Hakes reported on the construction progress of the Cook County Family YMCA; weekly reports are posted on the Cook County website. The last of the "noisy" work of blasting, jack hammering and hoe ramming should be complete after this coming weekend. Bids for the majority of the construction effort are due January 17.
Land Exchanges
County Assessor Betty Schulz asked the County Board if they wish to re-prioritize the land parcels being exchanged with the USFS. The Board determined they are not likely to make any changes until the appraisal is complete.
Commissioners Hakes and Martinson, Auditor-Treasurer Braidy Powers, and Assessor Betty Schulz attended a meeting in St. Louis County called by Senator Al Franken. Senator Franken was doing his due diligence in understanding the issues of St. Louis, Lake and Cook Counties with respect to the potential MN School Trust Land exchange.
Dyan Ebert, MCIT Attorney
Attorney Dyan Ebert of Minnesota Counties Intergovernmental Trust (MCIT) met with the County Board in an open session. This session was originally posted as a closed session in the event that the Board would be discussing non-public data or engaging in an attorney/client privileged discussion. However, Ebert explained that non-public data would not be discussed at this meeting and that attorney/client privilege did not apply at this time.
Ebert has been retained by the County Board to assist them in properly addressing and responding to allegations made against the elected Cook County Attorney. Ebert advised the County Board to let the process play out and to not take any unnecessary or inappropriate action. She said it is important to wait until the Bureau of Criminal Apprehension (BCA) investigation is complete.
Meeting Minutes
A copy of the complete minutes from this meeting will be made available on the Cook County Website once they are typed and approved. You may also obtain a copy by calling Janet Simonen at 218/387-3602. A video of this entire meeting is available for viewing on Boreal.TV.
Public Comment
No member of the Public opted to come before the County Board.
Mark Falk, County Sheriff
The Board approved a request from Sheriff Falk to approve the Cook County PSAP Grant. This grant will reimburse Cook County for making the improvements necessary for migration from the existing 911 System to the Next Generation 911 System. Law Enforcement and Danna MacKenzie, IT Director, are working now to make these improvements.
Tim Nelson, Office of Planning and Zoning (OPZ) Director
As recommended by Tim Nelson, the County Board passed a motion authorizing members of the Planning Commission, Board of Adjustment, and Board of Commissioners to attend the regional land use legal workshop in Carlton County on February 8. The motion also authorized payment registration fees and mileage reimbursement as budgeted within the OPZ.
The Board authorized the purchase of an Excel EX-63 Horizontal Baler at a cost of $55,329 including freight, installation, training, and $15,000 trade-in value of the old baler. Funds for this purchase are in the 2013 Recycling Center capital purchases budget.
David Betts, County Highway Engineer
The Board approved a special event permit for the John Beargrease Sled Dog Marathon on Sunday, January 27, 2013. A route map and description was included in the application given to the Highway Department. The County will be named as an additional insured on the liability insurance. Race sponsors agree to pay all costs associated with traffic control, including personnel expenses. Later in the meeting, the Board gave permission to the John Beargrease Sled Dog Marathon to cross property owned by Cook County during the period of January 27 through January 20, 2013.
The County Board approved the purchase of (2) Mack GU713 tandem axle dump trucks at a cost of $230,871.73 each. The Board also approved the purchase of a 2013 GMC Crew Cab Pickup at a cost of $34,255.72. All (3) vehicles approved for purchases were budgeted to be paid from the Equipment Bond.
The Board authorized the Highway Department to advertise for snowplowing bids on behalf of the Irish Creek Subordinate Service District. Bids are due at 2:00 pm on February 13, 2013. The Board also discussed the negative feedback received from the Public (after the Public Hearing) regarding the Board's decision to approve the Irish Creek Subordinate Service District. In response to this, the Board scheduled a Public Hearing for June 25, 2013 at 10:30 am to consider withdrawing the Irish Creek Subordinate Service District.
Dusty Nelms, County Recorder
The Board approved a new Minnesota Counties Information Systems Joint and Cooperative Agreement as presented by Recorder Dusty Nelms. Nelms reported this document has been reviewed by County Attorney Tim Scannell and found to be acceptable.
Braidy Powers, Auditor-Treasurer
Several actions were taken at the request of Auditor-Treasurer Braidy Powers:
a) The Board approved the permit for lawful gambling activity as submitted by the Cook County Snowmobile Club for their annual "Fun Run" to be held on February 2 and the Landing at Devi Track.
b) A donation of $500 from North House Folk School to the Cook County GO Team for the development of a strategic economic plan was accepted by the County Board.
c) Powers distributed a copy of the Post-Issuance Debt Compliance Policy as part of the closing of the bond sale for sales tax and equipment bonds last November. This information was for Board awareness with no action required.
d) The Board approved an IRRRB grant received for $103,000 to help defray some of the costs for the new YMCA construction project. Community Center/Extension Director Diane Booth wrote the successful grant; her work and diligence was noted by Commissioner Hakes.
e) The Board passed a resolution appointing Dr. Sandy Stover as the Cook County Coroner..
f) Commissioners Hall and Gamble exchanged their liaison responsibilities with Hall as the liaison to the Assessor's Office and Gamble the liaison to the Recorder's Office.
Appointments to Boards and Commissions
Janet Simonen distributed the list of Board and Commission assignments as determined at last week's County Board Organizational Meeting. This information will be posted on the County website.
One Percent Projects
Commissioner Hakes reported on the construction progress of the Cook County Family YMCA; weekly reports are posted on the Cook County website. The last of the "noisy" work of blasting, jack hammering and hoe ramming should be complete after this coming weekend. Bids for the majority of the construction effort are due January 17.
Land Exchanges
County Assessor Betty Schulz asked the County Board if they wish to re-prioritize the land parcels being exchanged with the USFS. The Board determined they are not likely to make any changes until the appraisal is complete.
Commissioners Hakes and Martinson, Auditor-Treasurer Braidy Powers, and Assessor Betty Schulz attended a meeting in St. Louis County called by Senator Al Franken. Senator Franken was doing his due diligence in understanding the issues of St. Louis, Lake and Cook Counties with respect to the potential MN School Trust Land exchange.
Dyan Ebert, MCIT Attorney
Attorney Dyan Ebert of Minnesota Counties Intergovernmental Trust (MCIT) met with the County Board in an open session. This session was originally posted as a closed session in the event that the Board would be discussing non-public data or engaging in an attorney/client privileged discussion. However, Ebert explained that non-public data would not be discussed at this meeting and that attorney/client privilege did not apply at this time.
Ebert has been retained by the County Board to assist them in properly addressing and responding to allegations made against the elected Cook County Attorney. Ebert advised the County Board to let the process play out and to not take any unnecessary or inappropriate action. She said it is important to wait until the Bureau of Criminal Apprehension (BCA) investigation is complete.
Meeting Minutes
A copy of the complete minutes from this meeting will be made available on the Cook County Website once they are typed and approved. You may also obtain a copy by calling Janet Simonen at 218/387-3602. A video of this entire meeting is available for viewing on Boreal.TV.
Tuesday, January 8, 2013
Special Meeting of the County Board
A Special Meeting of the County Board was held; this first meeting of the year is often thought of as the County Board Organizational Meeting. Board Chair Jan Hall called the meeting to order. Also present were Commissioners Hakes and Martinson, newly elected Commissioners Doo-Kirk and Gamble, Personnel Director/Board Secretary Janet Simonen and Auditor-Treasurer Braidy Powers.
The Board of Commissioners was honored by a local Girl Scout Troop when the Scouts presented the colors for the Pledge of Allegiance and for the Oath of Office recitals. It is my understanding that Commissioner Doo-Kirk is one of the Leaders for these Scouts. And, Board Chair Jan Hall is the proud grandmother of one of the color-bearing Scouts. The Girl Scout presentation of the colors made this first meeting of 2013 very special.
Oath of Office
Newly elected County Commissioners Heidi Doo-Kirk and Garry Gamble recited the Oath of Office as administered by Kim Shepard of Court Administration. Betty Schulz, also took the Oath of Office for her new position of County Assessor.
Elections
Jan Hall was re-elected to the position of Board Chair; Bruce Martinson was re-elected to the position of Vice Chair.
Public Comment
No member of the public opted to come before the County Board.
Miscellaneous Organizational Actions
- The Cook County News Herald was designated as the Legal Newspaper for 2013.
- The County Website was named an official publication for 2013.
- Security State Bank of Aitkin was designated as the Cook County bank depository for 2013.
- Travel and Mileage Reimbursements were set for 2013.
- Dave Betts was designated the 2013 County Agriculture Inspector.
Citizen Appointments to Board, Committees, and Commissions
The County Board made several citizen appointments to Boards, Committees and Commissions. A complete list of these appointments and the respective organizations will be made available as soon as it is compiled by calling Janet Simonen at 387-3602.
County Commissioner Appointments to Board, Committees, and Commissions
The County Board negotiated and agreed upon Commissioner appointmentes to Boards, Committees and Commissions. A complete list of these appointments and the respective organization will be made avaiable as soon as it is compiled by calling Janet Simonen at 387-3602.
Commissioner Hakes expressed concern over the redundancy and added expense created by having more than one County Commissioner serve on the same board, committee, or commission and requested the Board address this issue immediately. Hakes recommended the Board assign a single Commissioner except in the rare circumstance when more than one is necessary. The Board was mixed on this issue and agreed to review it again.
Commissioner Hakes will be serving on the following: Communications/E-911 Committee, Arrowhead Counties Association, Arrowhead Economic Opportunity Agency, Arrowhead Health Alliance, Arrowhead Regional Development Commission, Arrowhead Transit, Association of MN Counties, AMC Futures Advance Leadership Academy, AMC Safety Policy Committee, Broadband Commission, Children's Justice Initiative/State Supreme Court, Cook County Family YMCA Steering Committee, Cook County Family YMCA Owners Meeting, Community Center Board of Trustees (alternate), Cleveland Cliffs Annual Meeting (alternate), Cook County Health Care Planning Committee (alternate), Heart of the Continent Partnership, Human Services Board, Law Library Board, Local Water Management Advisory Committee (alternate), North Shore Collaborative (Chair), NE Minnesota HOME Consortium, NE MN Office of Job Training Program (alternate), NE MN Regional Radio Board, Western Lake Superior Sanitary District, Northern Counties Land Use Coordinating Board (alternate), One Percent Coordination Committee, Public Health and Human Services Advisory Committee, Region III Social Service Redesign, Solid Waste Committee, Courthouse Security Committee
The County Board also determined the Department Liasons:
Heidi Doo-Kirk: County Attorney Office, Court Administration, Law Enforcement
Garry Gamble: Extension, Community Center, Assessor/Land Management
Sue Hakes: Public Health & Human Services, Information Systems Management, Security
Jan Hall: Personnel Office, Office of Planning & Zoning, Recorder, Security
Bruce Martinson: Auditor/Treasurer Office, Maintenance, Highway Department
WTIP Interviews
Commissioners Doo-Kirk, Gamble, Hakes and Martinson will rotate being interviewed on WTIP the Wednesday following each regularly scheduled County Board Meeting.
Gitchigami Express Sled Dog Race
The Board approved (after the fact) a Special Event Permit for the Gitchigami Express Sled Dog Race as recommended by Highway Engineer David Betts.
Cook County/US Forest Service Land Exchange Update
Assessor Betty Schultz provided the Board with an update on the land exchange between the County and the US Forest Service.
Child Support Officer Resignation
The County Board accepted the resignation of Child Support Officer Wendy Danielson with regret. Danielson will continue to work 8-10 hours/week for 6-8 weeks until she can be replaced. Best wishes to Wendy!
One Percent Projects
ORB Management Owners, Tom Wacholz and Kim Barse, sent a written thank you to outgoing Commissioners Jim Johnson and Fritz Sobanja, and the rest of the County Board and Staff for working closely with ORB on the Cook County Family YMCA Project. Wacholz and Barse also congratulated Commissioners Doo-Kirk and Gamble on their elections.
Commissioner Sue Hakes reminded the Board that the notes from the Cook County Family YMCA weekly construction meeting will be included in the Board packets and posted on the County website.
County Board Meetings and Agenda Topics
In an effort to meet last year's request of the Highway Department to improve communications and understand the work of the Highway Department through Work Sessions, the Board decided to meet with Highway Engineer David Betts and Superintendent Russell Klegstad on a quarterly basis for ~1 hour at 8:30 am just prior to the regularly scheduled Board Meeting the 2nd Tuesday of every 3rd month. Janet Simonen will schedule these meetings.
The County Board will meet with Dyan Ebert on Tuesday, January 15, to discuss non-public data. Ms. Ebert is an attorney that was recommended by the MN Counties Intergovernmental Trust (MCIT) and assists counties with various specialized civil issues. Non-public data can include: active criminal investigative data, data that identifies alleged victims or reporters of criminal sexual conduct, health and mental health data.
Meeting Minutes
A copy of the official meeting minutes for this meeting will be made available and a copy may be obtained by calling Janet Simonen at 218 387 3602 or by going to the Cook County Website. A video of the entire meeting may be viewed on Boreal.TV
The Board of Commissioners was honored by a local Girl Scout Troop when the Scouts presented the colors for the Pledge of Allegiance and for the Oath of Office recitals. It is my understanding that Commissioner Doo-Kirk is one of the Leaders for these Scouts. And, Board Chair Jan Hall is the proud grandmother of one of the color-bearing Scouts. The Girl Scout presentation of the colors made this first meeting of 2013 very special.
Oath of Office
Newly elected County Commissioners Heidi Doo-Kirk and Garry Gamble recited the Oath of Office as administered by Kim Shepard of Court Administration. Betty Schulz, also took the Oath of Office for her new position of County Assessor.
Elections
Jan Hall was re-elected to the position of Board Chair; Bruce Martinson was re-elected to the position of Vice Chair.
Public Comment
No member of the public opted to come before the County Board.
Miscellaneous Organizational Actions
- The Cook County News Herald was designated as the Legal Newspaper for 2013.
- The County Website was named an official publication for 2013.
- Security State Bank of Aitkin was designated as the Cook County bank depository for 2013.
- Travel and Mileage Reimbursements were set for 2013.
- Dave Betts was designated the 2013 County Agriculture Inspector.
Citizen Appointments to Board, Committees, and Commissions
The County Board made several citizen appointments to Boards, Committees and Commissions. A complete list of these appointments and the respective organizations will be made available as soon as it is compiled by calling Janet Simonen at 387-3602.
County Commissioner Appointments to Board, Committees, and Commissions
The County Board negotiated and agreed upon Commissioner appointmentes to Boards, Committees and Commissions. A complete list of these appointments and the respective organization will be made avaiable as soon as it is compiled by calling Janet Simonen at 387-3602.
Commissioner Hakes expressed concern over the redundancy and added expense created by having more than one County Commissioner serve on the same board, committee, or commission and requested the Board address this issue immediately. Hakes recommended the Board assign a single Commissioner except in the rare circumstance when more than one is necessary. The Board was mixed on this issue and agreed to review it again.
Commissioner Hakes will be serving on the following: Communications/E-911 Committee, Arrowhead Counties Association, Arrowhead Economic Opportunity Agency, Arrowhead Health Alliance, Arrowhead Regional Development Commission, Arrowhead Transit, Association of MN Counties, AMC Futures Advance Leadership Academy, AMC Safety Policy Committee, Broadband Commission, Children's Justice Initiative/State Supreme Court, Cook County Family YMCA Steering Committee, Cook County Family YMCA Owners Meeting, Community Center Board of Trustees (alternate), Cleveland Cliffs Annual Meeting (alternate), Cook County Health Care Planning Committee (alternate), Heart of the Continent Partnership, Human Services Board, Law Library Board, Local Water Management Advisory Committee (alternate), North Shore Collaborative (Chair), NE Minnesota HOME Consortium, NE MN Office of Job Training Program (alternate), NE MN Regional Radio Board, Western Lake Superior Sanitary District, Northern Counties Land Use Coordinating Board (alternate), One Percent Coordination Committee, Public Health and Human Services Advisory Committee, Region III Social Service Redesign, Solid Waste Committee, Courthouse Security Committee
The County Board also determined the Department Liasons:
Heidi Doo-Kirk: County Attorney Office, Court Administration, Law Enforcement
Garry Gamble: Extension, Community Center, Assessor/Land Management
Sue Hakes: Public Health & Human Services, Information Systems Management, Security
Jan Hall: Personnel Office, Office of Planning & Zoning, Recorder, Security
Bruce Martinson: Auditor/Treasurer Office, Maintenance, Highway Department
WTIP Interviews
Commissioners Doo-Kirk, Gamble, Hakes and Martinson will rotate being interviewed on WTIP the Wednesday following each regularly scheduled County Board Meeting.
Gitchigami Express Sled Dog Race
The Board approved (after the fact) a Special Event Permit for the Gitchigami Express Sled Dog Race as recommended by Highway Engineer David Betts.
Cook County/US Forest Service Land Exchange Update
Assessor Betty Schultz provided the Board with an update on the land exchange between the County and the US Forest Service.
Child Support Officer Resignation
The County Board accepted the resignation of Child Support Officer Wendy Danielson with regret. Danielson will continue to work 8-10 hours/week for 6-8 weeks until she can be replaced. Best wishes to Wendy!
One Percent Projects
ORB Management Owners, Tom Wacholz and Kim Barse, sent a written thank you to outgoing Commissioners Jim Johnson and Fritz Sobanja, and the rest of the County Board and Staff for working closely with ORB on the Cook County Family YMCA Project. Wacholz and Barse also congratulated Commissioners Doo-Kirk and Gamble on their elections.
Commissioner Sue Hakes reminded the Board that the notes from the Cook County Family YMCA weekly construction meeting will be included in the Board packets and posted on the County website.
County Board Meetings and Agenda Topics
In an effort to meet last year's request of the Highway Department to improve communications and understand the work of the Highway Department through Work Sessions, the Board decided to meet with Highway Engineer David Betts and Superintendent Russell Klegstad on a quarterly basis for ~1 hour at 8:30 am just prior to the regularly scheduled Board Meeting the 2nd Tuesday of every 3rd month. Janet Simonen will schedule these meetings.
The County Board will meet with Dyan Ebert on Tuesday, January 15, to discuss non-public data. Ms. Ebert is an attorney that was recommended by the MN Counties Intergovernmental Trust (MCIT) and assists counties with various specialized civil issues. Non-public data can include: active criminal investigative data, data that identifies alleged victims or reporters of criminal sexual conduct, health and mental health data.
Meeting Minutes
A copy of the official meeting minutes for this meeting will be made available and a copy may be obtained by calling Janet Simonen at 218 387 3602 or by going to the Cook County Website. A video of the entire meeting may be viewed on Boreal.TV
Tuesday, November 20, 2012
Human Services and Cook County Board Meetings for November 20, 2012
Cook County Human Services Board
Human Services Board Chair Sue Hakes called the meeting to order. Also present were Board members Carla LaPointe, Jerry Lilja, Jan Hall and Bruce Martinson. Fritz Sobanja joined the meeting at 9:00 am. Jim Johnson was absent. Also present were Sue Futterer, PHHS Director, and Janet Simonen, Personnel Director/Board Secretary.
Committee Reports
Board Members reported on the various committees upon which they serve. If you are interested in learning more about any of these Committees, please contact me or the County Representatives noted below:
Arrowhead Economic Opportunity Agency - Sue Hakes
Arrowhead Health Alliance - Sue Hakes
Arrowhead Regional Corrections - Jan Hall or Fritz Sobanja
Community Health Board - Jan Hall
Public Health & Human Services Advisory Board - Carla LaPointe or Jerry Lilja
Health Care Planning Committee - Jim Johnson or Bruce Martinson
North Shore Collaborative - Sue Hakes
Presentation: Persons with Development Disabilities, Linda Waterhouse
Social Worker Linda Waterhouse gave the Board an excellent overview of her work as a Social Worker for adults and children with development disabilities. This includes adults and children with developmental disabilities, Adult Mental Health with diagnosis major depression, and Children's Mental Health with diagnosis severe emotional disability. Waterhouse serves clients in Cook County, as well as clients in Ramsey, Hennepin, and Becker counties with a goal to see out of county clients at least every 3 months.
Currently Waterhouse serves 24 clients with needs varying from in-home support and respite care to living in a Care Center and out-of-home placement. Fortunately, funding in this area allows a fair amount of discretion on the part of Cook County, which enables Waterhouse to better meet the specific needs of her diverse clientel.
Linda said she "loves doing this job" and has been doing it since 2001. Thanks, Linda!
Director's Report
PHHS Director Sue Futterer and Income Maintenance Supervisor Jan Parish gave the monthly budget review with nothing extraordinary to report.
Futterer also gave an update on the Region 3 Redesign work being done in the area of Child Support. At the last meeting, the directors were given a demo of Vidyo (like high-quality Skype) and of document management being done in Carver and Anoka Counties.
Futterer also reviewed the "Steering Committee on Performance and Outcome Reforms" Final Report to be delivered to Governor Dayton and the Legislature on January 15, 2013. This work has been in progress since 2009 with the mandate to establish and review performance and outcomes standards for all essential human services based on the current level of resources available, and to develop appropriate reporting measures and a uniform accountability process for responding to a county's or services delivery authority's failure to make adequate progress on achieving performance measures.
Futterer and Parish explained the evolving hiring needs for PHHS due to recent resignations of staff. The Board approved hiring Sheila Wieben as an Eligibility Worker/Account Tech; they also supported moving Sandy Petty to a Lead Financial Worker position.
The Board approved the re-appointment of Frances Jarchow, Diane Pearson, and Patty Nordahl to the PHHS Advisory Committee for 3 year terms expiring on 12/30/2015.
County Board Meeting
Board Chair Janice Hall called the meeting to order. Also present were Commissioners Hakes, Martinson and Sobanja, County Auditor-Treasurer Braidy Powers, and Personnel Director/Board Secretary Janet Simonen. Commissioner Johnson was absent.
Communication Tower
Danna MacKenzie came before the Board to with a request for the Board to sign contracts with Grand Portage and New Cingular Wireless for the leasing of land and the tower as requested by Grand Portage Tribal Council. The Board approved this request.
MacKenzie also came before the Board with a request to authorize proceeding with negotiations with Buell Consulting/Verizon for the construction of a new communications tower at 333 Old Ski Hill Road. Also present for this discussion was Mike Hatlestad, WDIO engineer. WDIO owns the existing tower in this location, which has become obsolete and needs replacement. MacKenzie and Hatlestad will work together on details for transferring equipment, demolishing the existing tower and working with Verizon and report back to the County Board.
Superior National Golf Course
The Board approved a $225,000 operating loan for Superior National Golf Course for one year at 1% interest per the County Interagency Loan Policy.
The Board made a motion for Braidy Powers to work with bond counsel attorney Bob Toftey and Superior National Golf Course Manager Bob Fenwick to draft an agreement for the use of 1% sales tax to fund improvements at Superior National Golf Course. The Board required that this agreement make funding subject to written commitment of $600,000 IRRB funding, and appropriate administrative language outlining the authorization process for funding the project.
Violence Prevention Funding Request
The County Board authorized a letter drafted by Commissioner Hakes from the County Board to Senator Tom Bakk and Representative David Dill asking them to continue funding so critically needed in Cook County for the Violence Prevention Center, Cook County Crime Victims Services and the Domestic Violence Advocate in Grand Portage.
Hovland Playground
The County Board authorized up to $25,000 for a playground to be built in Hovland. This will be funded by Recreational Funding from the sale of tax forfeit land.
Cook County Family YMCA
The County Board authorized Bid Package 2 awards to low bidders for general demolition, footings and foundation, fire protection demolition, mechanical & electrical demolition and excavation in the amount of $949,786. ORB will use best efforts through Value Engineering to reduce that amount by at least $70,000.
Security Drill
A drill of the newly revised Cook County Lockdown policy will be conducted on Thursday, November 29th from 8:00 am to 9:00. The building will be closed to business during that one hour time frame.
Meeting Minutes
A complete copy of meeting minutes for these meetings is available by contacting Janet Simonen at 387-3602 or by going to the County's website. A video of the entire County Board meeting is available by going to Boreal.TV.
Tuesday, September 18, 2012
Human Services, County Board and City/County Negotiation Meetings on September 18, 2012
Human Services Board Meeting
Human Services Board Chair Sue Hakes along with Board Members Jim Johnson, Carla LaPointe, Jerry Lilja, Bruce Martinson and Fritz Sobanja were all present for today's HS Board Meeting. Also present were Sue Futterer, Jan Parish, Grace Bushard, Anna Sandstrom and Janet Simonen. Jan Hall joined the meeting 9:50.
Committee Reports
Report updates were provided by those serving on Arrowhead Health Alliance, Arrowhead Regional Corrections, Community Health Board, Public Health & Human Services Advisory Committee and North Shore Collaborative.
Forensic Interviewing-Child Protection
Grace Bushard, Social Service Supervisor, gave the Board an overview on Forensic Interviewing of children. Forensic interviews are used in situations where there is a child abuse report that is also criminal in nature. This includes physical abuse where marks are left, reports resulting in egregious harm or reports of sexual abuse. This type of interview is used very infrequently, but the interview technique is important in the protection of children. Cook County has a multi-disciplinary team specially trained in this area to gather information that is non-leading and does not cause harm to children.
Director's Report
Director Sue Futterer reported that PHHS will soon be short staffed due to (2) resignations and a planned leave. Both open positions have been posted; the planned leave opening will be filled with a temporary employee. The Human Services Board also voted to recommend advertising to fill an additional case aid worker position which the County Board ultimately approved.
Futterer reported that the Leadership Training she attended last week was excellent and very applicable to changes forthcoming in Human Service, such as the Affordable Care Act. Futterer said the Board will be hearing more about what she learned as she begins to apply it.
Board Actions
The Board approved an agreement between Cook County PHHS and the Region III Adult Mental Health Initiative to begin a pilot program to provide Virtual Collaborative Consultation to the North Shore Hospital to stabilize patients with mental health needs if they come to ERs outside of regular weekday business hours. Funding has been secured for this initiative.
Cook County Board of Commissioners Meeting
Board Chair Jan Hall and Commissioners Hakes, Johnson, Martinson and Sobanja were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No members of the public opted to come before the Board.
Highway Department
Highway Engineer David Betts reported a gravel purchase was made for $18,300. The Board also approved the purchase of an AutoCAD Civil 3D license for the new assistant engineer.
Information Systems
Information Systems Director Danna MacKenzie introduced the newly hired IT/Radio Support Technician Rowan Watkins. Watkins is working closely with Duane Ege and will ultimately replace him. Welcome Rowan!
The Board approved the purchase of a Dell Precision T1650 workstation for the new Assistant Highway Engineer. They also approved the purchase of 2 Toshiba Copiers.
The Board approved an IT Policy to standardize on copiers to increase efficiency and reduce costs.
The Board authorized MacKenzie to review and consider the request from Buell/Verizon to work with Cook County to build a new tower at the location of the WDIO tower. The Board appointed Sue Hakes to work with MacKenzie in this effort.
Miscellaneous Actions
At the request of Kerrie Fabius, SWCD District Manager, the Board approved and accepted the Natural Resources Block Grant for County SWCD programs.
The Board authorized $25,000 cost-share for the Legacy Trails Grant application for Cook County Mountain Bike Trail System.
The Truth in Taxation Meeting was set for Wednesday, December 12, at 6:00 p.m.
The County Board set the preliminary EDA Levy at $148,566 and not the $200,000+ requested. The County Board will schedule a meeting with the EDA, City Council and County Board to hear the EDA's business plan and direction for 2013 as it relates to their budget request.
Power to the Tower
Cook County and the State of MN are working to bring power to the tower on the Tower Road in Hovland. The easement needed for trenching the power has been surveyed and written easements have been drafted by Arrowhead Electric. Property owners have been contacted and a sincere attempt has been made to address their concerns. It is anticipated that easements will be granted and power will be installed this year. Power to this tower is a critical piece of the ARMER system and will improve public safety. Bringing power to this tower is also critical for Hovland Volunteer Fire Department communications and the HVFD is strongly advocating that it be done now.
Meeting of Cook County Board of Commissioners and Grand Marais City Council
The County Board and City Council met to negotiate a financial partnership for supporting the Cook County Family YMCA. The discussion was positive and productive. After 90 minutes of discussion, the parties came to the following agreement:
- The City will share in any operating loss on a percentage split of 50%. The City's participation will be capped at $100,000/year and excludes the cost of the existing community center and grounds operations.
- An agreement similar to the existing Library agreement between the City and County will be negotiated to address future growth of the cap.
- The County will continue its committed level of support to the existing pool operating loss until the pool is closed or the community center opens. The County pays 1/3 of the existing pool's operating loss up to $75,000/year.
- The County will pay 1/2 of the City's settlement costs with Burbach Aquatics and 1/2 of the demolition costs for the existing pool.
- The City will pay 1/2 of the Cook County Family YMCA's personnel costs for the 6 months PRIOR to opening the facility.
- The County and the City will each contribute $10,000/year to the facility's capital fund.
Meeting Minutes
Official meeting minutes will be made available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this meeting is available on Boreal.TV.
Human Services Board Chair Sue Hakes along with Board Members Jim Johnson, Carla LaPointe, Jerry Lilja, Bruce Martinson and Fritz Sobanja were all present for today's HS Board Meeting. Also present were Sue Futterer, Jan Parish, Grace Bushard, Anna Sandstrom and Janet Simonen. Jan Hall joined the meeting 9:50.
Committee Reports
Report updates were provided by those serving on Arrowhead Health Alliance, Arrowhead Regional Corrections, Community Health Board, Public Health & Human Services Advisory Committee and North Shore Collaborative.
Forensic Interviewing-Child Protection
Grace Bushard, Social Service Supervisor, gave the Board an overview on Forensic Interviewing of children. Forensic interviews are used in situations where there is a child abuse report that is also criminal in nature. This includes physical abuse where marks are left, reports resulting in egregious harm or reports of sexual abuse. This type of interview is used very infrequently, but the interview technique is important in the protection of children. Cook County has a multi-disciplinary team specially trained in this area to gather information that is non-leading and does not cause harm to children.
Director's Report
Director Sue Futterer reported that PHHS will soon be short staffed due to (2) resignations and a planned leave. Both open positions have been posted; the planned leave opening will be filled with a temporary employee. The Human Services Board also voted to recommend advertising to fill an additional case aid worker position which the County Board ultimately approved.
Futterer reported that the Leadership Training she attended last week was excellent and very applicable to changes forthcoming in Human Service, such as the Affordable Care Act. Futterer said the Board will be hearing more about what she learned as she begins to apply it.
Board Actions
The Board approved an agreement between Cook County PHHS and the Region III Adult Mental Health Initiative to begin a pilot program to provide Virtual Collaborative Consultation to the North Shore Hospital to stabilize patients with mental health needs if they come to ERs outside of regular weekday business hours. Funding has been secured for this initiative.
Cook County Board of Commissioners Meeting
Board Chair Jan Hall and Commissioners Hakes, Johnson, Martinson and Sobanja were all present for today's County Board Meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
No members of the public opted to come before the Board.
Highway Department
Highway Engineer David Betts reported a gravel purchase was made for $18,300. The Board also approved the purchase of an AutoCAD Civil 3D license for the new assistant engineer.
Information Systems
Information Systems Director Danna MacKenzie introduced the newly hired IT/Radio Support Technician Rowan Watkins. Watkins is working closely with Duane Ege and will ultimately replace him. Welcome Rowan!
The Board approved the purchase of a Dell Precision T1650 workstation for the new Assistant Highway Engineer. They also approved the purchase of 2 Toshiba Copiers.
The Board approved an IT Policy to standardize on copiers to increase efficiency and reduce costs.
The Board authorized MacKenzie to review and consider the request from Buell/Verizon to work with Cook County to build a new tower at the location of the WDIO tower. The Board appointed Sue Hakes to work with MacKenzie in this effort.
Miscellaneous Actions
At the request of Kerrie Fabius, SWCD District Manager, the Board approved and accepted the Natural Resources Block Grant for County SWCD programs.
The Board authorized $25,000 cost-share for the Legacy Trails Grant application for Cook County Mountain Bike Trail System.
The Truth in Taxation Meeting was set for Wednesday, December 12, at 6:00 p.m.
The County Board set the preliminary EDA Levy at $148,566 and not the $200,000+ requested. The County Board will schedule a meeting with the EDA, City Council and County Board to hear the EDA's business plan and direction for 2013 as it relates to their budget request.
Power to the Tower
Cook County and the State of MN are working to bring power to the tower on the Tower Road in Hovland. The easement needed for trenching the power has been surveyed and written easements have been drafted by Arrowhead Electric. Property owners have been contacted and a sincere attempt has been made to address their concerns. It is anticipated that easements will be granted and power will be installed this year. Power to this tower is a critical piece of the ARMER system and will improve public safety. Bringing power to this tower is also critical for Hovland Volunteer Fire Department communications and the HVFD is strongly advocating that it be done now.
Meeting of Cook County Board of Commissioners and Grand Marais City Council
The County Board and City Council met to negotiate a financial partnership for supporting the Cook County Family YMCA. The discussion was positive and productive. After 90 minutes of discussion, the parties came to the following agreement:
- The City will share in any operating loss on a percentage split of 50%. The City's participation will be capped at $100,000/year and excludes the cost of the existing community center and grounds operations.
- An agreement similar to the existing Library agreement between the City and County will be negotiated to address future growth of the cap.
- The County will continue its committed level of support to the existing pool operating loss until the pool is closed or the community center opens. The County pays 1/3 of the existing pool's operating loss up to $75,000/year.
- The County will pay 1/2 of the City's settlement costs with Burbach Aquatics and 1/2 of the demolition costs for the existing pool.
- The City will pay 1/2 of the Cook County Family YMCA's personnel costs for the 6 months PRIOR to opening the facility.
- The County and the City will each contribute $10,000/year to the facility's capital fund.
Meeting Minutes
Official meeting minutes will be made available on the Cook County website or by calling Janet Simonen at 218/387-3602. A video of this meeting is available on Boreal.TV.
Tuesday, July 24, 2012
County Board Meeting on July 24, 2012
Board Chair Jan Hall, along with Commissioners Sue Hakes, Jim Johnson, Bruce Martinson and Fritz Sobanja were all present for today's County Board meeting. Also present were Auditor-Treasurer Braidy Powers and Personnel Director/Board Secretary Janet Simonen.
Public Comment
Biz Clark, Poplar Lake resident and member of the Water Advisory Board, spoke in favor of the Septic Loan Ordinance requesting that funds be disbursed based on need to replace septic systems and not on homestead or permanent year-round residency status.
Sub-Surface Treatment System (SSTS) Loan Ordinance
The County Board voted unanimously to approve the Cook County SSTS Loan Ordinance Number 60, as well as a Resolution entitled Agricultural Best Management Practices Loan Program. The purpose and intent of these actions are to create a public loan program that assists Cook County property owners with the financing, site evaluation, design, installation, repair and replacement of failing Sub-Surface Treatment Systems and the sealing and replacement of failing wells on private property. New construction or upgrading conforming systems is not allowed under this program.
The Resolution allows Cook County to act as a Local Lender and allow participants to repay loans as an assessment to their property through the property tax system. Loan limits are $25,000 for a single-connection system and $50,000 for a multi-connection system. The interest rate is 3% and maximum length of loan 10 years.
The major benefits of this program are water quality improvement/protection and reasonable financing terms to Cook County taxpayers needing to replace their failed septic or well .
Interim Use Permit on Tom Lake
The County Board supported a recommendation from the Planning Commission to approve an Interim Use Permit (IUP) for Larry Spry to keep a recreational vehicle on his property at Tom Lake. The IUP is subject to 1) a new variance from the Board of Adjustment allowing the trailer to be within the shoreline setback of Tom Lake, 2) Conformance to MN Rule 7080 including the proper abandonment of the outhouse currently on the property, and 3) expiration of the IUP on October 1, 2013.
Geotechnical Evaluation on CSAH 12 near Seagull Lake
The Board authorized County Engineer David Betts to approve $9,038 to Braun Intertec to perform a geotechnial evaluation to determine the cause of settlement and potential solutions at MM 54 on the Gunflint Trail.
Sawtooth Challenge Mountain Bike Race
At the request of David Betts, the Board authorized a Special Event Permit Application from the Superior Cycling Association for the September 2, 2012, Sawtooth Challenge Mountain Bike Race. The Board also discussed Mr. Kennedy's request for waiving the $100 Permit Fee, but no motion was made to support that request.
2012 Six Month Budget Review
Braidy Powers reviewed the January thru June 2012 Budget noting that overall, 47.4% of the 2012 is spent at the mid-year point. Powers pointed out specific accounts that were over/under significantly including Court Administration which is 131% spent mostly due to a significant increase Child Protection Service Cases.
Miscellaneous
The Board authorized liquor and tobacco licenses for the Chicago Bay Marketplace subject to applicable reviews and approvals by governing bodies and authorities. These licenses are currently in place; new licensing is required for the new owners.
As recommended by the Revolving Loan Fund Committee, loans were approved for Jeff Lynch of Sawtooth Outfitters ($75,000) for renovation and expansion of his outfitter building, and Paul Sporn ($46,667) for the purchase of Clyde's Car Wash.
Braidy Powers asked the Board to consider increasing Election Judge pay from $10/hour to $12/hour noting there has not been an increase for approximately 16 years. Powers also noted that it would be reasonable to wait for the Voter ID Amendment decision this Fall; passage of this amendment will have a significant impact on the Cook County Election budget.
One Percent Projects
Wade Cole, ORB Management, presented the Board with a current overview of the One Percent Sales Tax Budget. Cole also reviewed the budget estimates for the current schematic design of the Cook County Family YMCA facility planned for attachment to ISD166. ORB Management and the Steering Committee are working with the Architectural Team of JLG and Meyer Group to design within the $9.5M budget.
The County Board authorized an invitation to solicit sealed bids for the Cook County Family YMCA Project to begin construction of the outdoor ice rink and some site demolition (silo, block building). Wade Cole presented the details of the bid process. Bid documents will be available for public inspection on or after August 6, 2012, prospective bidders are invited to a pre-bid meeting at the job site at 2:00 pm on Tuesday, August 14, and sealed bids are due at 3:00 pm on Monday, August 27, 2012.
The County Board solicited and reviewed (2) proposals received for appraising the west end of ISD166 and the additional land needed to build the Cook County Family YMCA. After a discussion and comparison of the bids, the Board selected Cole Appraisal and Consulting to do this work. The appraisal will be used in the determination of fair value for the school owned property.
Diane Booth reviewed the delineation and mitigation process, options and estimates for the area designated for a new ball field (NW Corner). Booth recommended she work with the Steering Committee to get a recommended location for the ball field and report back to the Board
Bruce Martinson reported that progress is being made on the Birch Grove Community Center project.
Cook County Assessor/Land Commissioner Position
Janet Simonen reported that she has begun the search process for a new County Assessor/Land Commissioner to fill the vacancy created by Mary Black's resignation.
Salary Negotiations
The County Board voted to give a 1.8% COLA increase to the (5) non-union, non-exempt employees. Because their work is similar in many ways to the work of the Courthouse Administrative workforce, the increase granted is the same as negotiated with the Cook County Employees Association. This is the final employee group to be negotiated.
The County Board passed a motion made by Commissioner Hakes for the Commissioners to contribute monthly to their Single and Family Health Insurance. The Commissioners are not getting any salary increase; they will contribute $10/monthly.
Appointments
Commissioner Sue Hakes has been invited by the Association of MN Counties (AMC) and authorized by the County Board to be a member of the AMC Futures Task Force. FUTURES is an advanced leadership academy that also serves as the R&D arm of AMC. (I am very exited to be a part of this work!!)
Bruce Martinson has been appointed to the MN Tourism Board, a role fully supported by the Cook County Board.
Highway Department
David Betts and Russell Klegstad gave the County Board a tour of the Tofte Highway Department garage and grounds.
Meeting Minutes
Official Meeting Minutes for the July 24 County Board Meeting may be obtained after they are drafted and approved by going to the Cook County Website or by calling Janet Simonen at 218/387-3602. For a video of the meeting, go to Boreal.TV.
Public Comment
Biz Clark, Poplar Lake resident and member of the Water Advisory Board, spoke in favor of the Septic Loan Ordinance requesting that funds be disbursed based on need to replace septic systems and not on homestead or permanent year-round residency status.
Sub-Surface Treatment System (SSTS) Loan Ordinance
The County Board voted unanimously to approve the Cook County SSTS Loan Ordinance Number 60, as well as a Resolution entitled Agricultural Best Management Practices Loan Program. The purpose and intent of these actions are to create a public loan program that assists Cook County property owners with the financing, site evaluation, design, installation, repair and replacement of failing Sub-Surface Treatment Systems and the sealing and replacement of failing wells on private property. New construction or upgrading conforming systems is not allowed under this program.
The Resolution allows Cook County to act as a Local Lender and allow participants to repay loans as an assessment to their property through the property tax system. Loan limits are $25,000 for a single-connection system and $50,000 for a multi-connection system. The interest rate is 3% and maximum length of loan 10 years.
The major benefits of this program are water quality improvement/protection and reasonable financing terms to Cook County taxpayers needing to replace their failed septic or well .
Interim Use Permit on Tom Lake
The County Board supported a recommendation from the Planning Commission to approve an Interim Use Permit (IUP) for Larry Spry to keep a recreational vehicle on his property at Tom Lake. The IUP is subject to 1) a new variance from the Board of Adjustment allowing the trailer to be within the shoreline setback of Tom Lake, 2) Conformance to MN Rule 7080 including the proper abandonment of the outhouse currently on the property, and 3) expiration of the IUP on October 1, 2013.
Geotechnical Evaluation on CSAH 12 near Seagull Lake
The Board authorized County Engineer David Betts to approve $9,038 to Braun Intertec to perform a geotechnial evaluation to determine the cause of settlement and potential solutions at MM 54 on the Gunflint Trail.
Sawtooth Challenge Mountain Bike Race
At the request of David Betts, the Board authorized a Special Event Permit Application from the Superior Cycling Association for the September 2, 2012, Sawtooth Challenge Mountain Bike Race. The Board also discussed Mr. Kennedy's request for waiving the $100 Permit Fee, but no motion was made to support that request.
2012 Six Month Budget Review
Braidy Powers reviewed the January thru June 2012 Budget noting that overall, 47.4% of the 2012 is spent at the mid-year point. Powers pointed out specific accounts that were over/under significantly including Court Administration which is 131% spent mostly due to a significant increase Child Protection Service Cases.
Miscellaneous
The Board authorized liquor and tobacco licenses for the Chicago Bay Marketplace subject to applicable reviews and approvals by governing bodies and authorities. These licenses are currently in place; new licensing is required for the new owners.
As recommended by the Revolving Loan Fund Committee, loans were approved for Jeff Lynch of Sawtooth Outfitters ($75,000) for renovation and expansion of his outfitter building, and Paul Sporn ($46,667) for the purchase of Clyde's Car Wash.
Braidy Powers asked the Board to consider increasing Election Judge pay from $10/hour to $12/hour noting there has not been an increase for approximately 16 years. Powers also noted that it would be reasonable to wait for the Voter ID Amendment decision this Fall; passage of this amendment will have a significant impact on the Cook County Election budget.
One Percent Projects
Wade Cole, ORB Management, presented the Board with a current overview of the One Percent Sales Tax Budget. Cole also reviewed the budget estimates for the current schematic design of the Cook County Family YMCA facility planned for attachment to ISD166. ORB Management and the Steering Committee are working with the Architectural Team of JLG and Meyer Group to design within the $9.5M budget.
The County Board authorized an invitation to solicit sealed bids for the Cook County Family YMCA Project to begin construction of the outdoor ice rink and some site demolition (silo, block building). Wade Cole presented the details of the bid process. Bid documents will be available for public inspection on or after August 6, 2012, prospective bidders are invited to a pre-bid meeting at the job site at 2:00 pm on Tuesday, August 14, and sealed bids are due at 3:00 pm on Monday, August 27, 2012.
The County Board solicited and reviewed (2) proposals received for appraising the west end of ISD166 and the additional land needed to build the Cook County Family YMCA. After a discussion and comparison of the bids, the Board selected Cole Appraisal and Consulting to do this work. The appraisal will be used in the determination of fair value for the school owned property.
Diane Booth reviewed the delineation and mitigation process, options and estimates for the area designated for a new ball field (NW Corner). Booth recommended she work with the Steering Committee to get a recommended location for the ball field and report back to the Board
Bruce Martinson reported that progress is being made on the Birch Grove Community Center project.
Cook County Assessor/Land Commissioner Position
Janet Simonen reported that she has begun the search process for a new County Assessor/Land Commissioner to fill the vacancy created by Mary Black's resignation.
Salary Negotiations
The County Board voted to give a 1.8% COLA increase to the (5) non-union, non-exempt employees. Because their work is similar in many ways to the work of the Courthouse Administrative workforce, the increase granted is the same as negotiated with the Cook County Employees Association. This is the final employee group to be negotiated.
The County Board passed a motion made by Commissioner Hakes for the Commissioners to contribute monthly to their Single and Family Health Insurance. The Commissioners are not getting any salary increase; they will contribute $10/monthly.
Appointments
Commissioner Sue Hakes has been invited by the Association of MN Counties (AMC) and authorized by the County Board to be a member of the AMC Futures Task Force. FUTURES is an advanced leadership academy that also serves as the R&D arm of AMC. (I am very exited to be a part of this work!!)
Bruce Martinson has been appointed to the MN Tourism Board, a role fully supported by the Cook County Board.
Highway Department
David Betts and Russell Klegstad gave the County Board a tour of the Tofte Highway Department garage and grounds.
Meeting Minutes
Official Meeting Minutes for the July 24 County Board Meeting may be obtained after they are drafted and approved by going to the Cook County Website or by calling Janet Simonen at 218/387-3602. For a video of the meeting, go to Boreal.TV.
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